Which food truck bookings deserve tasting time
Every enquiry captures guest count, confirmed date and location, and site accessibility for the truck to park and operate, plus a photo of the venue or parking area — so you can tell in seconds whether to book a tasting or pass.
The exact intake your food truck catering leads complete
This is the real 5-question guided intake for Food Truck Catering — the same flow your customers finish before you ever pick up the phone.
What a qualified food truck catering lead should tell you
Booking a food truck to serve meals on-site at a private party, corporate event, wedding, or public gathering, where the truck itself must be able to park and operate at the venue.
- Event Food Truck
- How Many Guests Will
- Already Have Confirmed Date
- Event Location Accessible Food
- Person Who Can Approve
The questions your team needs answered
Every food truck catering intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What type of event do you need the food truck for? | Event type separates corporate and wedding bookings, which often carry larger budgets, from smaller private parties, letting you triage which enquiries deserve a tasting first. |
| Approximately how many guests will need to be served? | Guest count tiers directly affect whether you can staff and stock the truck for the event, so mismatched sizes surface before you quote. |
| Do you already have a confirmed date and location for the event? | A confirmed date and location signals a booking-ready lead versus an early-stage enquiry still shopping around. |
| Is the event location accessible for a food truck to park and operate? | Whether the truck can physically park and operate at the site determines if the booking is even feasible before you invest time in a tasting. |
| Are you the person who can approve booking and payment for this event? | Confirming who can approve payment prevents you from quoting an event to someone who can't actually book it. |
How Cliont scores food truck catering leads
Every answer is weighted automatically — no manual review required.
Value signals
- Under 50
- 50 to 150
- 150 to 300
- Over 300
- Already Have Confirmed Date: yes
- Yes, accessible
Disqualifiers
- Not sure yet
See the lead your team receives
Food Truck Catering Lead
From first click to qualified lead
Follow hosts and planners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the event
Smart questions adapt to their event and capture the full scope.
They add inspiration
Inspiration photos and event details come attached, so you can quote fast.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for food truck catering workflows
| Cliont capability | Food Truck Catering application |
|---|---|
| Conditional scoring by guest count | Guest count tiers (under 50 through over 300, plus 'not sure yet') carry different weights so a 150-guest wedding and a 400-guest festival don't score the same. |
| Site accessibility flag | A 'limited access, needs review' or 'not accessible' answer routes the lead for manual review before you commit truck and staff to a location that may not work. |
| Booking authority check | The approval question separates the person who can sign off on payment from a planner or assistant gathering quotes, so tastings get scheduled with the right person. |
| Confirmed date and location scoring | Leads with a locked date and location score higher than exploratory enquiries, helping you prioritize which events are ready to book a tasting now. |
Common food truck catering lead scenarios
Corporate event, date confirmed
A confirmed date and location plus a mid-size guest count signals a solid booking — the intake flags booking authority so you know who to call first.
Wedding inquiry, no date yet
A couple exploring options without a confirmed date or venue still scores, but the missing confirmation tells you to nurture rather than block a tasting slot.
Public event, limited site access
A community festival lead marks the location as limited access, which flags a manual review before you commit the truck to a spot it may not fit.
Planner without approval rights
An event planner filling out the intake on behalf of a client but unable to approve payment gets flagged, so you follow up with the actual decision-maker instead of quoting blind.
Large public gathering, guest count over 300
A festival or fair expecting over 300 guests needs a different staffing and inventory conversation than a 50-person private party, and the intake captures that tier upfront.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book events
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More mobile food services intake templates
Food Truck Catering lead-intake FAQs
What happens if a host doesn't know their guest count yet?
The intake accepts 'Not sure yet' as a valid answer and still scores the lead, so early-stage enquiries aren't dropped — you can follow up to pin down numbers before committing a truck and crew.
How does the intake handle venues that might not fit a food truck?
The accessibility question separates 'accessible,' 'limited access, needs review,' and 'not accessible' locations, so tight parking lots or restricted sites get flagged for a manual check before you quote.
Does the intake check whether the person booking can actually approve payment?
Yes — the booking authority question distinguishes the decision-maker from someone gathering quotes on their behalf, so you're not staffing a tasting for someone who can't sign off.
Can the intake distinguish between private parties, weddings, and corporate events?
The event type question captures private party, corporate event, wedding, public event, or other, letting you route wedding and corporate leads differently from smaller private bookings.
What if the event date and location aren't locked in yet?
An unconfirmed date or location scores lower than a confirmed one but is never disqualified, since many hosts inquire before finalizing details — the intake just tells you which leads are booking-ready now.
How is this different from the intake for Festival Food Vendor leads?
Food Truck Catering focuses on private and corporate bookings where you drive the truck to a specific site and check its accessibility, while Festival Food Vendor enquiries are built around a fixed event the vendor applies to join.
Turn food truck catering visitors into qualified events
Give every food truck catering visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you reply with a quote.