Shuttle intake that captures rider counts and route details up front
Every employee shuttle enquiry captures rider headcount, whether pickup points and the workplace are fixed, and how soon service needs to start, so you can review route details and authorization status before you commit a vehicle.
The exact intake your employee shuttle leads complete
This is the real 7-question guided intake for Employee Shuttle — the same flow your customers finish before you ever pick up the phone.
What a qualified employee shuttle lead should tell you
Recurring, scheduled transportation that moves a defined group of employees between set pickup points and a single workplace, usually on a repeating daily or weekly pattern set by the employer.
- Many Employees Transportation On
- Often This Shuttle Service
- Pickup Locations And Workplace
- This Shuttle Service Begin
- Authorized Arrange And Approve
- Any Riders Wheelchair-Accessible Or
- General Distance Or Area
The questions your team needs answered
Every employee shuttle intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| How many employees need transportation on a typical day? | Higher daily rider counts represent larger recurring contracts, so this answer carries the steepest weighting in the entire catalog. |
| How often does this shuttle service need to run? | Whether the shuttle runs daily, weekdays only, specific shifts, or occasionally changes the staffing and vehicle commitment required, even though it isn't weighted for scoring. |
| Are the pickup locations and workplace destination fixed and known? | Confirmed, fixed pickup and workplace locations mean a route can be quoted and scheduled immediately, which is why this scores well above an undecided answer. |
| When do you need this shuttle service to begin? | An immediate start date signals a company already committed to the shuttle, distinguishing it from leads still in the planning stage. |
| Are you authorized to arrange and approve this transportation service for your organization? | Confirming approval authority filters out requests from staff who are only collecting information for someone else, saving your team a wasted sales call. |
| Do any riders require wheelchair-accessible or other special accommodation vehicles? | Accessibility requirements determine which vehicles in your fleet can even be assigned to the route, so this needs to be known before dispatch, not discovered on pickup day. |
| What is the general distance or area the shuttle route needs to cover? | The described route distance and coverage area gives dispatch a starting estimate for vehicle size and drive time before anyone scouts the route in person. |
How Cliont scores employee shuttle leads
Every answer is weighted automatically — no manual review required.
Value signals
- 1-10
- 11-30
- 31-75
- 76 or more
- Pickup Locations And Workplace: yes
- Authorized Arrange And Approve: yes
Urgency signals
- Immediately
See the lead your team receives
Employee Shuttle Lead
From first click to qualified lead
Follow owners and general contractors through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the project
Smart questions adapt to their project and capture the full scope.
They add photos & plans
Site photos and plans come attached, so you scope before you bid.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for employee shuttle workflows
| Cliont capability | Employee Shuttle application |
|---|---|
| Weighted answer scoring | Headcount tiers from the intake (1-10 through 76 or more) automatically weight the lead so high-volume shuttle contracts surface before small single-department requests. |
| Conditional flagging | A 'yes' answer on the wheelchair-accessible or special accommodation question tags the lead so it only routes to shuttles with the correct vehicle configuration. |
| Decision-maker gating | The authorization question separates enquiries from people who can approve the shuttle contract from those still gathering quotes for someone else, so your team knows who to call first. |
| Free-text route capture | The route distance and area question is stored as structured lead data, giving dispatch planning a starting point before anyone drives the route in person. |
Common employee shuttle lead scenarios
Large campus with daily riders
76 or more employees need daily transport between fixed pickup points and a corporate campus. The intake captures the high headcount and fixed-route confirmation, pushing this to the top of your queue.
HR contact without approval authority
An office manager requests pricing but isn't authorized to approve the contract. The intake flags the lower authorization weight so your team can ask for the actual decision-maker before scheduling a call.
Accessible vehicle requirement
A facilities team confirms some riders need wheelchair-accessible seating. The intake surfaces this early so you can route the lead only to shuttles with the right vehicle configuration.
New office opening immediately
A company relocating staff needs the shuttle running right away, with fixed pickup points already mapped out. The immediate start date combined with known routes signals a lead ready for fast follow-up.
Seasonal or occasional shuttle
A business only needs shuttle service for a short seasonal push, with routes still undecided. The intake captures the occasional frequency and open-ended route area separately from committed daily contracts.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book projects
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More passenger transportation intake templates
Employee Shuttle lead-intake FAQs
How does the intake weigh a 76-plus employee shuttle request differently from a 10-person request?
The daily headcount question carries tiered weighting, so larger rider counts score higher automatically. A request for 76 or more riders is treated as a stronger commercial fit than a 1-10 rider group without you having to review it manually.
Does the intake check whether the person requesting the shuttle can actually approve it?
Yes. The authorization question is weighted so leads confirming they can approve transportation for their organization score higher than inquiries from someone still gathering information for a manager.
What happens if a company hasn't finalized their pickup locations yet?
The fixed-locations question still gets captured, but a 'no' answer carries a lower weight than a confirmed fixed route, since undecided pickup points usually mean a longer sales cycle before a route can be quoted.
Can the intake catch requests that need wheelchair-accessible vehicles?
Yes, riders' accessibility needs are captured directly in the intake so you know before dispatch planning whether a standard shuttle or an accommodation vehicle is required.
How is urgency determined for an employee shuttle enquiry?
The requested start-date question distinguishes leads wanting service immediately from those planning ahead with no fixed date, letting you prioritize time-sensitive requests without guessing from the message text.
Do occasional or seasonal shuttle requests still get sent to my CRM the same way as daily contracts?
Yes. The service frequency question records whether the need is daily, weekday-only, shift-based, or occasional, so every request still lands in your CRM with that context attached rather than being filtered out.
Turn employee shuttle visitors into qualified projects
Give every employee shuttle visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you send an estimator.