Know which entrance exam leads deserve an enrollment call
Every enquiry captures the school level, exam timeline, and skill gaps that matter, plus recent test scores or transcripts, so you know exactly which families are ready to book an enrollment call.
The exact intake your school entrance exam prep leads complete
This is the real 5-question guided intake for School Entrance Exam Prep — the same flow your customers finish before you ever pick up the phone.
What a qualified school entrance exam prep lead should tell you
Tutoring focused on a specific school entrance exam, spanning elementary admissions tests through college-level exams, scoped to the exam type, timeline, and skill gaps a family identifies at intake.
- School Level Entrance Exam
- Know Specific Exam Name
- Exam Scheduled Take Place
- Areas Student Most Help
- Prefer In-Person, Online, Or
The questions your team needs answered
Every school entrance exam prep intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| Which school level is the entrance exam for? | School level determines which curriculum and which entrance exam family (elementary, middle, high school, or college) the tutor needs to prepare against. |
| Do you know the specific exam name or type the student needs to prepare for? | Knowing the exact exam name lets you pull the right prep materials immediately and carries an 8-point weight versus 4 for an unsure answer. |
| When is the exam scheduled to take place? | Exam timing carries the widest weight range in the catalog, from 10 for a test within two weeks down to 3 for an unscheduled exam, making it the main urgency driver. |
| What areas does the student need the most help with? | Skill-gap selections tell you which tutor specialty (math, reading, writing, or strategy) to assign before the enrollment call. |
| Would you prefer in-person, online, or either format for tutoring sessions? | Format preference determines whether the lead should be routed to an in-person location or an online tutor pool. |
How Cliont scores school entrance exam prep leads
Every answer is weighted automatically — no manual review required.
Value signals
- Know Specific Exam Name: yes
- Within 2 weeks
- Within 1 month
- Within 3 months
- More than 3 months away
- Not scheduled yet
See the lead your team receives
School Entrance Exam Prep Lead
From first click to qualified lead
Follow prospects and clients through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the project
Smart questions adapt to their project and capture the full scope.
They share the details
The scope and any documents come attached, so you can scope before the first call.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for school entrance exam prep workflows
| Cliont capability | School Entrance Exam Prep application |
|---|---|
| Weighted scoring | Exam date and knowledge of the exact exam name are the two scoring drivers in this catalog, so leads with a near-term test date and a named exam rise to the top of the queue automatically. |
| Multi-select capture | Skill-gap answers like math, reading, writing, or test-taking strategy sync into the CRM record so the assigned tutor already knows what to prepare before the enrollment call. |
| Document collection widget | Recent test scores or a current transcript are collected at intake, giving tutors a baseline before they ever speak with the family. |
| Routing logic | Format preference (in-person, online, or either) can route the enquiry to the appropriate tutor pool or location before it lands in your CRM. |
Common school entrance exam prep lead scenarios
Exam two weeks away
A family already knows the exam name and the test date is within two weeks, the two highest-weighted signals in the catalog, so the intake flags this as an immediate-follow-up lead.
Exam not scheduled yet
Parents are exploring options before a test date is set and don't yet know the exact exam name, which scores lower on urgency but still captures school level and skill gaps for nurture follow-up.
College entrance exam, long runway
The student is applying for a college-level program with an exam more than three months out, so the intake routes it as a lower-urgency lead worth scheduling further ahead.
Middle schooler needing strategy coaching
The family selects test-taking strategy and time management as the main need rather than a specific subject, which shapes which tutor gets assigned before the enrollment call.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book projects
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More test preparation intake templates
School Entrance Exam Prep lead-intake FAQs
How does this intake tell school entrance exam leads apart from SAT or ACT prep leads?
This intake asks for the school level and the specific exam name or type, which keeps entrance exam enquiries (like SSAT or ISEE) separate from standardized test leads that belong on the SAT Preparation or ACT Preparation intake pages.
What happens if a family doesn't know the exact exam name yet?
The exam-name question is a simple yes/no, so an unsure answer still scores the lead, just lower than a family who already knows the specific test, while the school level question still narrows down what they likely need.
How does exam timing affect lead priority?
Exam date is the most heavily weighted question in the catalog, so a test within two weeks scores highest and a test that isn't scheduled yet scores lowest, letting your team see which enquiries need a call today versus next month.
Can I see which academic skills a student needs before the enrollment call?
Yes, the intake lets families select multiple areas such as math, reading, writing, or test-taking strategy, so you can match the right tutor before you ever pick up the phone.
Does the intake capture whether a family wants in-person or online sessions?
Yes, format preference is a dedicated question with in-person, online, or either option, which helps you match leads to the right tutor pool without needing to ask on the enrollment call.
Turn school entrance exam prep visitors into qualified clients
Give every school entrance exam prep visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you take the first call.