See the setup surface and access details before you hold the date
Every tent enquiry captures guest count, setup surface, and confirmed site access, along with photos of the install location, so you know which dates are worth reserving equipment for.
The exact intake your tent rental leads complete
This is the real 7-question guided intake for Tent Rental — the same flow your customers finish before you ever pick up the phone.
What a qualified tent rental lead should tell you
Rental and on-site setup of tents or canopy structures for weddings, parties, or business events, sized to guest count and matched to the surface and access conditions of the install site.
- Event Tent
- About How Many Guests
- Will Tent Be Set
- Setup Surface Grass, Pavement,
- Have Confirmed Access And
- Event Date
- Additional Items With Tent
The questions your team needs answered
Every tent rental intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What type of event is the tent for? | Segments the lead so you can route, price, and prioritize it correctly. |
| About how many guests will the tent need to accommodate? | Guest count determines tent size and crew requirements, and the weighted ranges surface mid-to-large events ahead of very small or uncertain ones. |
| Where will the tent be set up? | Segments the lead so you can route, price, and prioritize it correctly. |
| Is the setup surface grass, pavement, or another type? | Surface type dictates whether the crew plans for stakes, weighted bases, or deck-safe anchoring before arriving on site. |
| Do you have confirmed access and permission to set up at this location? | Confirmed access separates leads ready to book a crew from ones that still need a site visit or landlord/venue sign-off first. |
| When is the event date? | Event timing shows how much lead time you have to source inventory and schedule setup, with tighter dates needing a faster response. |
| Which additional items do you need with the tent? | Add-on selections reveal the full order scope beyond the tent itself, which affects both quote value and delivery logistics. |
How Cliont scores tent rental leads
Every answer is weighted automatically — no manual review required.
Value signals
- Under 50
- 50 to 150
- 150 to 300
- Over 300
- Not sure
- Have Confirmed Access And: yes
See the lead your team receives
Tent Rental Lead - Wedding, 150-300 Guests
From first click to qualified lead
Follow hosts and planners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the event
Smart questions adapt to their event and capture the full scope.
They add inspiration
Inspiration photos and event details come attached, so you can quote fast.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for tent rental workflows
| Cliont capability | Tent Rental application |
|---|---|
| Weighted lead scoring | Guest count and confirmed access are weighted so a 150-300 guest wedding with confirmed site access scores well above a small party with unconfirmed access. |
| Multi-select field capture | Add-on requests like lighting, flooring, and sidewalls are captured in one multi-select field so you see the full order scope, not just a bare tent request. |
| Conditional site questions | Setup location and surface type are asked together, so a parking-lot booking flags different anchoring needs than a grass yard install. |
| Photo and document upload | Site photos and access confirmation documents are collected up front, reducing the need for a separate site visit before you can quote. |
Common tent rental lead scenarios
Backyard wedding, access unconfirmed
Guest count and grass surface point to a straightforward install, but access permission at the private property hasn't been confirmed yet, so the lead is flagged for follow-up before crew scheduling.
Large corporate event on pavement
A 150-300 guest corporate booking on a parking lot surface signals different anchoring needs (weighted bases, not stakes), which the intake captures separately from grass or soil jobs.
Small party, no date set
Under 50 guests with 'Date not set yet' selected is still routed to CRM, but scores lower on urgency than a confirmed date within weeks.
Full-service wedding with add-ons
A wedding selecting tables and chairs, lighting, flooring, and sidewalls signals a higher-value order than a bare tent request, changing how the lead gets prioritized.
Public park event needing permits
A setup location at a public park or beach raises a different access question than a private yard, since permission usually means a permit rather than a homeowner's yes.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book events
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More event rentals intake templates
Tent Rental lead-intake FAQs
How does the intake handle a couple who hasn't confirmed venue access yet?
The intake asks directly whether the customer has confirmed access and permission to set up at the location. If access isn't confirmed, the lead still reaches your CRM but is flagged so you can follow up before committing a crew or holding inventory for that date.
Can the intake tell a small backyard party apart from a large tented wedding?
Yes. Guest count is captured as a single-choice field with ranges from under 50 to over 300, and each range is weighted differently so bigger jobs stand out from small ones in your pipeline.
What happens if someone submits an enquiry before they've picked an event date?
The date question includes a 'Date not set yet' option. That lead still gets captured and sent to your CRM, just scored with lower urgency than a lead with a date inside the next few weeks.
Does the intake capture add-on requests like lighting, flooring, or heating?
Yes, add-ons are collected as a multi-select field covering tables and chairs, lighting, flooring, heating or cooling, and sidewalls, so you can see the full scope of the request, not just the tent.
How do I know if a site is grass, pavement, or a deck before I quote?
The intake asks about setup surface directly, which affects whether the crew plans on stakes, weighted bases, or deck-safe anchoring before they arrive on site.
Is this intake different from what I'd use for table and chair rental or dance floor rental?
It shares the same event-rentals framework but asks tent-specific questions like guest capacity, setup surface, and access confirmation that don't apply the same way to sibling subservices like table and chair rental or linen rental.
Turn tent rental visitors into qualified events
Give every tent rental visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you reply with a quote.