Specialty performer intake that captures venue restrictions up front
Every enquiry captures performer type, event type, guest count, and any venue power or safety restrictions, plus photos of the performance space, so you know the act actually fits before you hold a date.
The exact intake your specialty performer leads complete
This is the real 6-question guided intake for Specialty Performer — the same flow your customers finish before you ever pick up the phone.
What a qualified specialty performer lead should tell you
Booking a specialty act—magician, acrobat/aerialist, fire or light performer, impersonator, or specialty dancer—for a wedding, private party, corporate event, or fundraiser, where the intake needs to confirm performer type, event context, timing, guest count, and any venue restrictions before a date gets held.
- Specialty Performer
- Event Will This Performer
- Soon Event Taking Place
- How Many Guests Will
- Venue Have Any Known
- Person Authorized Book And
The questions your team needs answered
Every specialty performer intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| Which type of specialty performer do you need? | The performer type determines equipment, staging, and safety needs, so it decides which act or specialist the lead should route to. |
| What kind of event will this performer be booked for? | Event type shapes contract terms and audience expectations, separating a wedding booking from a corporate or fundraiser context. |
| How soon is the event taking place? | Timing is the most heavily weighted signal in this catalog, scoring from 10 for within 2 weeks down to 2 for no date yet, so it directly drives lead priority. |
| Approximately how many guests will attend? | Segments the lead so you can route, price, and prioritize it correctly. |
| Does the venue have any known space, power, or safety restrictions for performances? | A flagged venue restriction means the act may need extra clearance for power, open flame, or rigging before you commit to a quote. |
| Are you the person authorized to book and confirm this performer? | Booking authority is weighted 8 for yes versus 3 for no, so it tells you whether the enquiry can move straight to confirming a date or needs another decision-maker looped in. |
How Cliont scores specialty performer leads
Every answer is weighted automatically — no manual review required.
Value signals
- Within 2 weeks
- 3-8 weeks
- 2-6 months
- More than 6 months
- Person Authorized Book And: yes
See the lead your team receives
Specialty Performer Lead
From first click to qualified lead
Follow hosts and planners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the event
Smart questions adapt to their event and capture the full scope.
They add inspiration
Inspiration photos and event details come attached, so you can quote fast.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for specialty performer workflows
| Cliont capability | Specialty Performer application |
|---|---|
| Weighted scoring rules | Timing answers are weighted from 10 (within 2 weeks) down to 2 (no date yet), so near-term specialty performer requests automatically rank above open-ended inquiries. |
| Authorization-aware scoring | The booking-authority question scores yes at 8 and no at 3, letting you distinguish a client ready to confirm from a planner still gathering options. |
| Conditional follow-up on venue risk | A 'Yes, there are restrictions' answer on the venue-safety question can trigger a follow-up request for photos or a floor plan before the act is confirmed. |
| Performer-type routing | The performer-type answer (magician, acrobat, fire/light, impersonator, specialty dancer) tags the lead so it reaches the specific act's calendar or manager, not a general queue. |
Common specialty performer lead scenarios
Wedding magician needed in two weeks
Event date falls within 2 weeks, the highest-weighted timing option, so the intake flags this for a fast callback instead of sitting in a general inbox.
Fire performer at a restricted venue
The venue restrictions question comes back 'Yes, there are restrictions,' signaling you need to confirm power access or open-flame permissions before quoting.
Planner inquiring without booking authority
The responder is not authorized to confirm the booking, which carries a lower weight than a direct client, so it routes as a lead to nurture rather than one to schedule against.
Large corporate gala booking an acrobat
Guest count is over 300 for a corporate event with a date more than 6 months out, giving you the staging and headcount context to scope a bigger production early.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book events
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More music and entertainment intake templates
Specialty Performer lead-intake FAQs
Does the intake differentiate between magicians, aerialists, and fire performers?
Yes, the first question asks which type of specialty performer the enquiry needs, so you can route magic acts, aerial rigs, fire/light performers, impersonators, and specialty dancers to the right talent or calendar.
How does the form handle venue safety concerns before I respond?
It asks whether the venue has known space, power, or safety restrictions, so you can see upfront if a fire act needs open-flame clearance or an aerialist needs rigging points before you spend time quoting.
What if the person filling out the form can't actually confirm the booking?
The authorization question carries a weight of 8 for yes versus 3 for no, so enquiries from someone who isn't authorized to book still come through, but score lower than a direct decision-maker.
How urgent does an enquiry need to be to get flagged?
Timing is scored on a sliding scale from within 2 weeks down to no date yet, so a near-term wedding or party booking surfaces ahead of someone who's still exploring options months out.
Does the intake capture guest count for staging decisions?
Yes, guests are grouped from under 25 up to over 300, giving you enough context to judge whether the act, sound setup, and space needs match the event size.
What if the enquiry is for a corporate event instead of a wedding?
The event type question separates weddings, private parties, corporate events, and fundraisers, so a corporate booking can be handled with different contract terms than a wedding client, similar to how Corporate Event DJ leads are separated from Wedding DJ leads.
Turn specialty performer visitors into qualified events
Give every specialty performer visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you reply with a quote.