See vacancy duration and ownership status before you quote
Ask about vacancy duration, ownership status, and utility activation up front, then collect exterior photos and proof of ownership before a lead ever reaches your desk.
The exact intake your vacant property insurance leads complete
This is the real 6-question guided intake for Vacant Property Insurance — the same flow your customers finish before you ever pick up the phone.
What a qualified vacant property insurance lead should tell you
Coverage written for a residential or commercial property that sits unoccupied for a defined period, where duration of vacancy, reason for vacancy, and utility status determine what risk can actually be underwritten.
- Property Vacant Property Insurance
- Long Has Property Been
- Own Property
- Property Covered By Any
- Main Reason Property Vacant
- Property Have Working Utilities
The questions your team needs answered
Every vacant property insurance intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What type of property needs vacant property insurance? | Segments the lead so you can route, price, and prioritize it correctly. |
| How long has the property been or will be vacant? | Longer vacancy periods carry higher risk weight, so a property vacant over a year is prioritized differently than one vacant under 30 days. |
| Do you currently own the property? | Confirmed ownership (weight 10) versus a non-owner inquiry (weight 1) is the single biggest factor separating an actionable lead from one that needs redirecting. |
| Is the property currently covered by any insurance policy? | Knowing whether coverage is active, lapsed, or never existed tells the agent whether they're replacing a policy or writing new business. |
| What is the main reason the property is vacant? | The underlying reason for vacancy - sale, renovation, between tenants, or inheritance - changes both the risk profile and the urgency of outreach. |
| Does the property have working utilities such as water and electricity? | Utility status is a direct signal of property condition risk and often determines whether a property can be written at all. |
How Cliont scores vacant property insurance leads
Every answer is weighted automatically — no manual review required.
Value signals
- Less than 30 days
- 1-3 months
- 3-12 months
- Over a year
- Not sure
- Own Property: yes
Urgency signals
- Yes, active policy
- All utilities active
- Partially active
- None active
See the lead your team receives
Vacant Property Insurance Lead
From first click to qualified lead
Follow prospects and clients through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the project
Smart questions adapt to their project and capture the full scope.
They share the details
The scope and any documents come attached, so you can scope before the first call.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for vacant property insurance workflows
| Cliont capability | Vacant Property Insurance application |
|---|---|
| Weighted scoring engine | Applies the vacancy-duration weights (3 to 10 points) and the ownership yes/no weights (10 vs 1) so a long-vacant, owner-confirmed property ranks above a short-vacancy inquiry from a non-owner. |
| Conditional branching | Routes the reason-for-vacancy answer (listed for sale, under renovation, between tenants, inherited) into distinct follow-up handling for your underwriting team. |
| Document capture | Collects proof of ownership and property condition photos alongside the utility-status answer so agents aren't chasing paperwork after the fact. |
| CRM routing | Sends qualified vacant-property leads straight to your CRM with vacancy duration, ownership, and existing-coverage status already attached. |
Common vacant property insurance lead scenarios
Long-vacant home listed for sale
Owner-occupied property vacant over a year and listed for sale, with utilities partially active - a high-value risk that still needs the vacancy history spelled out before quoting.
Recently inherited, lapsed coverage
Heir now owns a property whose prior policy has lapsed or was cancelled, so the intake needs to flag the coverage gap before any pricing conversation starts.
Short vacancy between tenants
Landlord's unit has been empty under 30 days with all utilities active - a lower-urgency, easier-to-place risk than a long-term vacancy.
Renovation with utilities shut off
Property is mid-renovation with no active utilities, a combination that changes the underwriting conversation regardless of how long it's been vacant.
Non-owner inquiry from a manager
Someone managing the property but not on title submits the enquiry - ownership status pulls this down in priority until the actual owner is confirmed.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book projects
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More home and property insurance intake templates
Vacant Property Insurance lead-intake FAQs
How does the length of vacancy change how a lead is scored?
Vacancy duration is weighted directly - properties vacant for a year or more, or for 3-12 months, score higher than a home vacant under 30 days, since longer vacancies typically carry more underwriting weight.
Why does the intake ask whether the person owns the property?
Ownership confirmation carries the heaviest weight in this catalog because a confirmed owner is a far more actionable lead than someone inquiring on behalf of a property they don't hold title to.
Can this intake flag properties currently under renovation?
Yes - the reason-for-vacancy question distinguishes renovation, listed-for-sale, between-tenants, and inherited scenarios so your team knows the underlying situation before reaching out.
What happens if a property has no active utilities?
The intake captures utility status separately from vacancy duration, so a property with none active is surfaced distinctly from one with all utilities running, since that materially affects insurability.
Does the intake check whether the property already has coverage?
Yes - it asks whether the property has an active policy, a lapsed one, or has never been insured, which tells your agents whether they're quoting fresh or replacing lapsed coverage.
Is this the same intake used for landlord or homeowners policies?
No - it's built specifically for vacancy scenarios and sits alongside separate intakes for Landlord Insurance and Homeowners Insurance in the same category.
Turn vacant property insurance visitors into qualified clients
Give every vacant property insurance visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you take the first call.