Variance intake that captures hearing deadlines up front
Ask prospective clients whether they're the owner or an authorized representative, what zoning rule they need relief from, and whether the city has already denied or cited them, before you set a consultation. Collect the denial letter or hearing notice up front so you know exactly what you're walking into.
The exact intake your variances and special use permits leads complete
This is the real 8-question guided intake for Variances and Special Use Permits — the same flow your customers finish before you ever pick up the phone.
What a qualified variances and special use permits lead should tell you
Legal representation for property owners, buyers, or their authorized representatives seeking a variance from dimensional zoning rules (setbacks, height, parking) or a special use permit to operate a use the current zoning does not allow.
- Property Located In United
- Property Owner, Buyer Under
- Approval From City/County Use
- Approval Deviate From Zoning
- Already Been Denied, Cited,
- There Upcoming Deadline, Hearing,
- Denial Or Delay Likely
- Know Which City/County Department
The questions your team needs answered
Every variances and special use permits intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| Is the property located in the United States? | Confirms the property sits within a US jurisdiction your firm can actually practice zoning law in. |
| Are you the property owner, a buyer under contract, or an authorized representative for the property? | Establishes legal standing to seek the variance or permit, which determines whether the person can even file the application. |
| Do you need approval from the city/county to use the property in a way that current zoning rules do not allow (for example, a different type of use, business, or event)? | Identifies whether this is a use-based special permit matter rather than a dimensional variance, shaping which application and hearing process applies. |
| Do you need approval to deviate from zoning limits like setbacks, building height, lot coverage, parking, or similar requirements? | Identifies dimensional variance work (setbacks, height, parking) as distinct from a use change, which changes the standard of review. |
| Have you already been denied, cited, or told by the city/county that you must get a variance or special permit before you can proceed? | A prior denial or citation signals the client is past the planning stage and already facing a procedural clock. |
| Is there an upcoming deadline, hearing, or enforcement date within the next 60 days? | A hearing or enforcement date within 60 days means the matter needs a consultation scheduled quickly rather than queued. |
| Would a denial or delay likely cause you significant financial loss or stop your project or business plans? | Quantifies what's at stake if the variance or permit is denied or delayed, helping you prioritize against lower-stakes inquiries. |
| Do you know which city/county department or board is handling the zoning decision (or can you identify the local government involved)? | Knowing the governing board or department upfront tells you how much research the case will need before the first meeting. |
How Cliont scores variances and special use permits leads
Every answer is weighted automatically — no manual review required.
Value signals
- Property Located In United: yes
- Property Owner, Buyer Under: yes
- Approval From City/County Use: yes
- Approval Deviate From Zoning: yes
- Already Been Denied, Cited,: yes
- There Upcoming Deadline, Hearing,: yes
See the lead your team receives
Special Use Permit Lead
From first click to qualified lead
Follow people and businesses seeking counsel through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the matter
Smart questions adapt to their matter and capture the full scope.
They share the documents
The facts, dates, and any paperwork come attached, so you can assess the matter before the consultation.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for variances and special use permits workflows
| Cliont capability | Variances And Special Use Permits application |
|---|---|
| Weighted lead scoring | Prior denial or citation and an upcoming hearing date carry the heaviest weights, so matters already under a deadline surface above early-stage planning inquiries. |
| Video intake widget | Prospective clients can describe the zoning issue and show the property or the denial letter on camera, giving you visual context before the consultation. |
| Document upload capture | Clients attach denial or citation notices and hearing notices at intake, so you're not chasing paperwork after the consultation is already booked. |
| Lower-fit filtering | Leads who aren't the owner, buyer, or an authorized representative, or whose property sits outside the US, are scored lower so they don't consume consultation slots meant for standing clients. |
Common variances and special use permits lead scenarios
Cited and facing a hearing
The owner has already been told by the city they need a variance and has a hearing date within 60 days, so the intake flags this as time-sensitive before it reaches your CRM.
Buyer under contract needs a use change
A buyer under contract wants a special use permit approved before closing, and the intake captures both the deal contingency and the financial exposure if it's delayed.
Homeowner setback variance, no rush
A homeowner wants relief from a setback or height limit for an addition, with no citation or upcoming hearing, so it routes as a standard, non-urgent matter.
Tenant without ownership authority
Someone renting the property asks about a special use permit but isn't the owner, buyer, or an authorized representative, which the intake flags as a lower-fit lead before you spend consultation time.
Property located outside the US
An inquiry comes in for a property outside the United States, which the intake still logs but weights as an unlikely fit for a domestic real estate practice.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book matters
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More real estate law intake templates
Variances and Special Use Permits lead-intake FAQs
How does the intake distinguish a variance request from a special use permit request?
The intake asks separately whether the client needs approval for a use zoning doesn't allow versus approval to deviate from a dimensional limit like setbacks, height, or parking, so you can see at a glance which type of application you're being asked to handle.
What if the person filling out the form isn't the property owner?
The intake specifically confirms whether the person is the owner, a buyer under contract, or an authorized representative, and answers outside those categories are weighted lower so you can spot standing issues before booking a consultation.
Does the intake flag leads with an upcoming hearing or enforcement date?
Yes, the intake asks whether there's a deadline, hearing, or enforcement date in the next 60 days, and that answer is weighted heavily so time-sensitive matters stand out from leads still in the planning stage.
What about clients who haven't been denied or cited yet?
The intake still captures value for these leads since planning-stage clients who haven't been through a denial are common and worthwhile, they're just weighted slightly lower than someone already facing a citation.
Can the intake tell me if the client already knows which city department is handling their case?
Yes, the intake asks whether the client can identify the relevant board or department, which helps you gauge how much groundwork you'll need to do before the first call.
Is this intake different from the one used for general zoning and land use matters?
It's built specifically around variance and special use permit questions like the zoning deviation type and denial history; if your practice also handles broader zoning disputes, that falls under the separate Zoning and Land Use intake.
Turn variances and special use permits visitors into qualified cases
Give every variances and special use permits visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you book a consultation.