Flight instructor training intake that captures certificate level up
See each applicant's current certificate level, instructor ratings they're pursuing, and flight hours logged, plus their license and medical certificate uploads, before you offer aircraft time or schedule dual instruction blocks.
The exact intake your flight instructor training leads complete
This is the real 7-question guided intake for Flight Instructor Training — the same flow your customers finish before you ever pick up the phone.
What a qualified flight instructor training lead should tell you
Training that prepares a pilot who already holds a private, commercial, or ATP certificate to earn a flight, instrument, or multi-engine instructor rating so they can legally teach students to fly.
- Hold Pilot License
- Current Pilot Certificate Level
- Instructor Ratings Seeking
- Have Access Aircraft Training
- Soon Would Like Begin
- Have Valid Current Medical
- Approximate Total Flight Hours
The questions your team needs answered
Every flight instructor training intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| Do you currently hold a pilot license? | Holding a pilot license is a prerequisite for instructor training, so a 'no' answer flags the lead as needing a different training path first. |
| What is your current pilot certificate level? | Certificate level determines which instructor ratings are achievable and signals how much training investment the candidate is ready for. |
| Which instructor ratings are you seeking? | The specific ratings selected tell you exactly which instructor track — CFI, CFII, or MEI — to prep aircraft and curriculum for. |
| Do you have access to an aircraft for training flights? | Aircraft access determines whether you need to supply a training aircraft or can schedule around the candidate's own equipment. |
| How soon would you like to begin instructor training? | Timeline separates candidates ready to begin now from those still researching, so immediate starters get priority follow-up. |
| Do you have a valid current medical certificate? | A current medical certificate confirms the candidate can legally begin flight training right away rather than needing to resolve a medical issue first. |
| What is your approximate total flight hours logged? | Logged flight hours estimate the candidate's experience level and flag whether they meet minimum hour requirements for their target instructor rating. |
How Cliont scores flight instructor training leads
Every answer is weighted automatically — no manual review required.
Value signals
- Hold Pilot License: yes
- Private pilot
- Commercial pilot
- Airline transport pilot
- Other certificate
- I own or lease an aircraft
Urgency signals
- Immediately
See the lead your team receives
Flight Instructor Training Lead
From first click to qualified lead
Follow vehicle owners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the job
Smart questions adapt to their job and capture the full scope.
They add photos
Photos of the vehicle and damage come attached, so you quote before it rolls in.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for flight instructor training workflows
| Cliont capability | Flight Instructor Training application |
|---|---|
| Weighted scoring | Automatically weights certificate level and aircraft access answers so instructor-ready applicants with their own aircraft surface above early-stage explorers. |
| Multi-select capture | Records every instructor rating a candidate is targeting — CFI, instrument, or multi-engine — in one field, visible before you return the call. |
| Document upload | Collects pilot certificate and medical certificate copies at intake so your team isn't chasing paperwork before scheduling the first training flight. |
| Free-text logging | Captures self-reported total flight hours so you can spot candidates near or below the hour minimums for their intended instructor rating. |
| CRM routing | Sends every completed flight instructor training application to your CRM with its score, band, and aircraft-access status attached. |
Common flight instructor training lead scenarios
Commercial pilot, ready now
Candidate holds a commercial certificate, owns or leases an aircraft, and wants to start immediately — the highest-value combination the intake flags for same-week follow-up.
No aircraft access yet
Applicant qualifies on certificate level but selects 'No access yet' for aircraft, signaling you'll need to arrange training aircraft or confirm school availability before booking.
Private pilot, just exploring
A lower-weighted private certificate combined with 'Just exploring options' timeline routes the lead in but tags it for nurture rather than an immediate call.
Multi-rating instructor track
Candidate selects both instrument and multi-engine instructor ratings alongside CFI, telling you upfront this applicant needs a longer, multi-rating training plan.
Missing current medical
Applicant answers no to holding a current medical certificate, which lowers the score and flags a compliance gap to resolve before scheduling any training flights.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book jobs
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More flight training intake templates
Flight Instructor Training lead-intake FAQs
How does the intake handle applicants who don't yet hold a pilot license?
The license question is weighted so a 'no' answer scores lower automatically, since instructor training requires an existing pilot certificate — these leads still reach your CRM but flagged as lower priority.
Can I see which instructor ratings someone is pursuing before I call them?
Yes, the multi-select ratings question captures whether they want a certified flight instructor, instrument instructor, or multi-engine instructor rating, or if they're still deciding.
What happens if an applicant doesn't have access to an aircraft?
The intake records whether they own, lease, plan to use a school aircraft, or have no access yet, so you know before the first call whether you'll need to supply training aircraft.
How is urgency captured in this intake?
A timeline question separates candidates ready to start immediately from those still exploring, so immediate starters surface ahead of longer-horizon leads.
Do you verify current medical certificates automatically?
No, the intake asks whether the applicant holds a valid current medical certificate and requests an upload of the document, but your team makes the final review.
What happens with candidates who mark themselves as 'just exploring options'?
They still get scored and sent to your CRM, but the lower timeline weight means they land below immediate-start applicants in your queue.
Turn flight instructor training visitors into qualified jobs
Give every flight instructor training visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you tie up a bay.