Turn commercial lease enquiries into showing-ready leads
Every tenant and landlord inquiry answers space type, square footage, and lease timeline before it reaches you, with floor plans and signing authority confirmed upfront.
The exact intake your lease commercial space leads complete
This is the real 7-question guided intake for Lease Commercial Space — the same flow your customers finish before you ever pick up the phone.
What a qualified lease commercial space lead should tell you
Matching a commercial tenant with available space or a landlord with a qualified tenant, requiring space type, square footage, timeline, and confirmation the inquirer can actually sign or approve the deal.
- Lease Space As Tenant
- Commercial Space Involved
- Soon Lease Finalized
- Have Specific City Or
- Person Authorized Sign Or
- Approximate Size Space Or
- Already Identified Specific Property,
The questions your team needs answered
Every lease commercial space intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| Are you looking to lease space as a tenant or list space as a landlord? | Distinguishing tenant, landlord, and broker/investor at the start determines which pipeline and follow-up script the lead should get. |
| What type of commercial space is involved? | Space type routes the lead toward the right inventory or listing category, whether office, retail, industrial, or restaurant space. |
| How soon do you need the lease finalized? | Timeline is the primary driver of lead value, with immediate and 1-3 month needs weighted well above leads just exploring options. |
| Do you have a specific city or area in mind for this space? | Captures the detail in the client’s own words so you’re briefed before the first call. |
| Are you the person authorized to sign or approve the lease agreement? | Confirming signing authority upfront prevents a broker or agent from spending a showing on someone who still needs internal sign-off. |
| What approximate size of space do you need or have available? | Square footage narrows the property match and separates small-footprint inquiries from large-format industrial or office searches. |
| Have you already identified a specific property, or do you still need one located? | Knowing whether a property is already identified or still needs to be sourced tells your team whether to move straight to a showing or start a search. |
How Cliont scores lease commercial space leads
Every answer is weighted automatically — no manual review required.
Value signals
- 1-3 months
- 3-6 months
- Person Authorized Sign Or: yes
- Already identified property
- Need help finding one
- Have a property to list
Urgency signals
- Immediately
See the lead your team receives
Lease Commercial Space Lead
From first click to qualified lead
Follow buyers, sellers, and renters through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the inquiry
Smart questions adapt to their inquiry and capture the full scope.
They add photos
Property photos and details come attached, so you prep before the showing.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for lease commercial space workflows
| Cliont capability | Lease Commercial Space application |
|---|---|
| Lead scoring | Immediate or 1-3 month timelines combined with a confirmed authorized signer push a lease inquiry into your highest-priority band automatically. |
| Role-based routing | Tenant, landlord, and broker/investor selections from the first question can route to different pipelines in your CRM instead of a single generic inbox. |
| Stage tagging | Whether a lead has already identified a property or still needs one located is captured and passed through, so your team knows immediately whether to send listings or book a showing. |
| Free-text field capture | The open city/area response is stored as searchable text in your CRM, letting you filter leads by submarket without forcing them into a fixed list. |
Common lease commercial space lead scenarios
Tenant ready to sign immediately
A tenant needs space finalized right away and confirms they're authorized to sign — the intake flags this as high value and routes it straight to your CRM for same-week follow-up.
Landlord with space to list
A landlord identifies themselves in the first question and reports having a property to list rather than needing one found, so the intake treats this as a supply-side lead rather than a tenant search.
Broker inquiring on behalf of a client
A broker or investor answers the first question differently than a direct tenant or landlord, letting you separate deals sourced through intermediaries from direct inquiries.
Tenant still exploring, no authority to sign
Someone selects 'just exploring options' for timeline and answers no to signing authority — a combination that tells you this lead needs nurturing, not a Saturday showing.
Large industrial search, property not yet found
A tenant needs over 20,000 sq ft of industrial space and hasn't identified a property, signaling a longer search cycle that pairs a real space requirement with a 3-6 month timeline.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book inquiries
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More commercial real estate intake templates
Lease Commercial Space lead-intake FAQs
How does the intake tell a tenant lead apart from a landlord listing?
The first question asks whether the person is a tenant seeking space, a landlord listing space, or a broker/investor, so every lead is tagged by role before any other detail is collected.
Can the intake handle both small offices and large industrial spaces?
Yes — the square footage question ranges from under 1,000 sq ft up to over 20,000 sq ft, so a small retail inquiry and a large industrial requirement are captured with the same form but scored differently.
Does this intake work for retail or industrial space, or just office?
The space type question covers office, retail, industrial or warehouse, restaurant, and mixed use, so this single Lease Commercial Space intake applies whether the deal looks more like Office Space, Retail Space, or Industrial Property.
Why does the form ask if someone can sign or approve the lease?
This question exists specifically to catch inquiries from people gathering information for someone else, so you can prioritize the leads that can actually close over ones needing an internal decision-maker looped in.
How is this different from the Buy or Sell Commercial Property intake?
Lease Commercial Space is built around lease timelines and tenant/landlord roles rather than a purchase transaction, so it doesn't ask financing or offer-price questions the way Buy Commercial Property or Sell Commercial Property intakes do.
What happens if a lead hasn't found a property yet?
The property-status question distinguishes 'already identified property' from 'need help finding one,' and both are treated as high-value stages — the difference just tells your team whether to send listings or schedule a showing.
Can I collect a target location without a rigid dropdown?
Yes, the city or area question is free text, so leads can specify a neighborhood, submarket, or multiple areas instead of being boxed into predefined zones.
Turn lease commercial space visitors into qualified deals
Give every lease commercial space visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you spend a Saturday showing.