Group vacation home intake that captures guest count and dates up
Guests tell you how many people are traveling, what the trip is for, and whether they're authorized to book before you block dates on a home that might not close. Amenity requests and ID verification arrive with every submission.
The exact intake your group vacation home leads complete
This is the real 6-question guided intake for Group Vacation Home — the same flow your customers finish before you ever pick up the phone.
What a qualified group vacation home lead should tell you
A single large-capacity rental home booked for a group of six or more, where fit depends on guest count, trip purpose, required amenities, and whether the person inquiring can actually confirm the booking.
- Many People Be Accommodated
- Group This Trip
- Preferred Destination Or Area
- Plan Travel
- Specific Amenities Like Pool,
- Authorized Make Booking Decision
The questions your team needs answered
Every group vacation home intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| How many people need to be accommodated? | Group size directly determines whether a group vacation home is even the right property category, and larger groups score highest since they're the core fit for this subservice. |
| What type of group is this trip for? | Segments the lead so you can route, price, and prioritize it correctly. |
| What is your preferred destination or area? | Captures the detail in the client’s own words so you’re briefed before the first call. |
| When do you plan to travel? | Travel timing separates leads who need a home held now from those still shopping months out, and the weights drop steadily the further out the trip is. |
| Do you require specific amenities like a pool, multiple kitchens, or accessibility features? | Amenity requirements narrow the pool of properties that can actually serve the group, so knowing this upfront prevents quoting a home that doesn't fit. |
| Are you authorized to make the booking decision for this group? | Whether the inquirer can actually confirm the booking is weighted heavily because unauthorized inquiries are far more likely to fall through after inventory is held. |
How Cliont scores group vacation home leads
Every answer is weighted automatically — no manual review required.
Value signals
- 6-9 people
- 10-15 people
- 16 or more people
- Within 2 weeks
- 2-6 weeks
- 1-3 months
See the lead your team receives
Group Vacation Home Lead
From first click to qualified lead
Follow hosts and planners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the event
Smart questions adapt to their event and capture the full scope.
They add inspiration
Inspiration photos and event details come attached, so you can quote fast.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for group vacation home workflows
| Cliont capability | Group Vacation Home application |
|---|---|
| Weighted lead scoring | Combines the guest-count and travel-timing weights so a 16-person group booking within 2 weeks outranks a small, flexible-date inquiry. |
| Multi-select capture | Records every amenity requested (pool, multiple kitchens, accessibility, outdoor space) in one field so you can match the lead to the right property without a back-and-forth. |
| Decision-authority flag | Surfaces the yes/no authorization answer separately so leads from non-decision-makers can be queued for confirmation instead of holding inventory. |
| CRM routing | Sends qualified group bookings, along with trip type and destination notes, directly into your CRM instead of a shared inbox. |
Common group vacation home lead scenarios
Large group, near-term dates
16 or more guests traveling within 2 weeks hits the highest weights on both the headcount and timing questions, so it should route straight to a booking call.
Corporate retreat inquiry
The trip-type answer flags a business group, which often means a different decision chain, so the intake pairs it with the authorization question before you commit inventory.
Party under the minimum size
Fewer than 6 people scores lowest on the headcount question, signaling the guest may be better suited to a smaller rental than a group home.
Amenity-heavy celebration group
An event or celebration group requesting a pool, multiple kitchens, and accessibility features needs those specifics confirmed before you quote a property that can't accommodate them.
Inquiry from a non-decision-maker
When the person filling out the form isn't authorized to confirm the booking, that answer carries a lower weight and flags the lead for a follow-up call before you hold the home.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book events
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More vacation rentals intake templates
Group Vacation Home lead-intake FAQs
This subservice is built for larger homes — what happens when someone enters fewer than 6 guests?
The headcount question weights 'fewer than 6 people' lowest, so those leads still come through but score below the larger groups, letting you decide whether to route them to a smaller rental instead.
How does the intake handle someone inquiring who can't actually approve the booking?
The yes/no authorization question carries a real weight gap between yes and no, so an unconfirmed decision-maker scores lower and can trigger a follow-up before you set aside dates.
Can the intake tell me if a group needs a pool, multiple kitchens, or accessibility features before I quote a property?
Yes — the amenities question is multi-select, so guests can flag any combination of pool, multiple kitchens, accessibility features, or large outdoor space upfront.
Does the intake separate family trips from corporate or event bookings?
The trip-type question captures whether the group is family/friends, corporate, an event or celebration, or something else, which helps you route the lead to the right process even though the answer itself isn't scored.
Destination is a free-text field — how does that get used?
The preferred destination answer isn't scored but gets delivered with the lead so your team can immediately check property availability in that area.
How quickly are near-term travel dates prioritized over flexible ones?
Travel timing is weighted on a sliding scale, with 'within 2 weeks' scoring highest and 'dates are flexible' scoring lowest, so urgent group trips surface ahead of open-ended ones.
Turn group vacation home visitors into qualified events
Give every group vacation home visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you reply with a quote.