Turn harvesting enquiries into site-visit-ready leads
Every harvesting enquiry captures crop type, acreage, and harvest timing up front, along with land access confirmation and crop condition photos — so you know exactly where to send equipment before you dispatch it.
The exact intake your harvesting services leads complete
This is the real 7-question guided intake for Harvesting Services — the same flow your customers finish before you ever pick up the phone.
What a qualified harvesting services lead should tell you
Cutting, threshing, or gathering a mature crop from the field, ranging from a single grain field to multi-hundred-acre operations, and the equipment or labor logistics required to get it done before the crop is lost.
- Crop Be Harvested
- Many Acres Be Harvested
- Harvesting Completed
- Own Or Have Access
- Harvesting Equipment Provided, Or
- There Clear Vehicle Access
- Person Who Can Approve
The questions your team needs answered
Every harvesting services intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What type of crop needs to be harvested? | Crop type determines which equipment and crew skillset the job needs, so it shapes how the lead is routed internally. |
| How many acres need to be harvested? | Acreage is the strongest driver of lead score, letting larger jobs surface ahead of small ones in the queue. |
| When do you need the harvesting completed? | An immediate or two-week timeline signals a crop that could spoil, pushing the lead toward faster scheduling. |
| Do you own or have access to the land where the crop is located? | Confirming land access before dispatch prevents sending equipment to a field the caller can't legally authorize work on. |
| Do you need harvesting equipment provided, or do you already have equipment available? | Segments the lead so you can route, price, and prioritize it correctly. |
| Is there clear vehicle access to the crop area for harvesting equipment? | Vehicle access to the crop area tells your team whether the equipment they plan to send can physically reach the field. |
| Are you the person who can approve scheduling and pricing for this work? | Confirming the caller can approve scheduling and pricing avoids quoting or booking a job that still needs sign-off from someone else. |
How Cliont scores harvesting services leads
Every answer is weighted automatically — no manual review required.
Value signals
- Under 10 acres
- 10 to 50 acres
- 51 to 200 acres
- Over 200 acres
- Not sure
- Within 2 weeks
Urgency signals
- Immediately, crop is ready now
Disqualifiers
- Already have equipment
See the lead your team receives
Harvesting Services Lead
From first click to qualified lead
Follow homeowners and property managers through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the job
Smart questions adapt to their job and capture the full scope.
They add photos
Damage photos and details come attached, so you assess before you drive out.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for harvesting services workflows
| Cliont capability | Harvesting Services application |
|---|---|
| Weighted scoring | Acreage answers from under 10 to over 200 acres, plus an immediate harvest timeline, combine to push large, time-sensitive jobs to the top of your list automatically. |
| Conditional branching | The equipment question routes growers who need equipment provided down a different logistics path than those who already have machinery or only need labor. |
| Access verification | Land-access and vehicle-access answers are captured before scheduling, so a crew isn't sent to a field it can't legally enter or physically reach. |
| Decision-maker flagging | When the person submitting can't approve scheduling or pricing, the lead is marked for a follow-up call to confirm authority before a site visit is booked. |
Common harvesting services lead scenarios
Large grain field, ready now
Over 200 acres of grain with an immediate harvest timeline scores at the top of the queue, since both acreage and urgency carry the highest weights in the catalog.
Small hay job, no firm date
Under 10 acres with a 'planning ahead' timeline still gets captured and scored, but ranks lower so your crew books it around higher-weighted jobs.
Caller isn't the landowner
When the land-access question comes back 'no,' the lead is flagged for verification instead of being scheduled straight to dispatch, avoiding a wasted trip to the wrong property.
No firm approval authority
If the person submitting can't approve scheduling or pricing, the intake routes the lead differently so your team confirms the decision-maker before quoting equipment.
Orchard job needing equipment
An orchard or vineyard crop that needs equipment provided (rather than just labor) triggers different logistics questions than a hay or grain job with equipment already on hand.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book jobs
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More crop services intake templates
Harvesting Services lead-intake FAQs
How does the intake handle callers who don't own the land?
The land-access question carries a low weight for a 'no' answer, so those leads are flagged for verification rather than sent straight through as ready-to-dispatch.
Can the form tell the difference between a grain field and an orchard job?
Yes, the crop-type question separates grain, hay or forage, fruit or vegetable, and orchard or vineyard crops, since each requires different equipment and scheduling.
What happens if there's no clear vehicle access to the field?
The vehicle-access question is captured on every submission, so your team knows before rolling equipment out whether the crop area is actually reachable by harvester.
How is acreage used to prioritize which leads to call first?
Acreage is scored on a rising scale from under 10 acres up to over 200 acres, so larger jobs surface higher in your queue alongside urgent timelines.
Does the intake ask whether they need equipment or just labor?
Yes, the equipment question separates growers who need equipment provided, already have their own, or only need labor, which changes how you quote and staff the job.
What if the enquiry is actually for planting or spraying instead of harvesting?
If a grower's need is closer to planting services, custom spraying, or crop scouting, those are separate intake flows in the same crop services library and route to their own scoring logic.
Turn harvesting services visitors into qualified jobs
Give every harvesting services visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you drive out.