Know which small event space enquiries are worth a consultation
Our guided intake captures guest count, event date, and whether the inquirer is the actual decision-maker, along with equipment needs like catering access or AV, so you can see which small event space leads are ready to book before you set a date aside.
The exact intake your small event space leads complete
This is the real 5-question guided intake for Small Event Space — the same flow your customers finish before you ever pick up the phone.
What a qualified small event space lead should tell you
Matches organizers with small, intimate venue spaces for gatherings under roughly 100 guests, using guest count, event type, and equipment needs (catering, AV, tables, parking) to determine venue fit. Distinguishes decision-makers from information-gatherers so staff can prioritize inquiries that are actually ready to book.
- About How Many Guests
- Event Scheduled Take Place
- Event
- Person Who Will Decide
- These Event
The questions your team needs answered
Every small event space intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| About how many guests do you expect? | Guest count directly drives the score since 20 to 50 fits a small space best, while over 100 signals a likely capacity mismatch. |
| When is your event scheduled to take place? | Event timing has no scoring weight but tells staff whether to sequence follow-up as urgent or a longer-term nurture. |
| What type of event are you planning? | Event type helps staff prepare the right package and staffing even though it isn't a weighted scoring field. |
| Are you the person who will decide on and book the venue? | Confirming the respondent is the actual decision-maker is the highest-weighted signal, separating booking-ready leads from information-gathering. |
| Which of these does your event require? | Equipment needs like catering access or AV flag additional setup and staffing requirements before the consultation. |
How Cliont scores small event space leads
Every answer is weighted automatically — no manual review required.
Value signals
- Under 20
- 20 to 50
- 51 to 100
- Person Who Will Decide: yes
See the lead your team receives
Small Event Space Lead - 20 to 50 Guests
From first click to qualified lead
Follow hosts and planners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the event
Smart questions adapt to their event and capture the full scope.
They add inspiration
Inspiration photos and event details come attached, so you can quote fast.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for small event space workflows
| Cliont capability | Small Event Space application |
|---|---|
| Weighted lead scoring | Automatically ranks 20 to 50 guest inquiries above groups under 20 or over 100, matching how a small space actually fills. |
| Decision-maker flag | Surfaces whether the person submitting the form is authorized to book, so you don't hold a date for someone still checking with the actual decision-maker. |
| Equipment checklist capture | Collects catering, AV, tables and chairs, and parking needs upfront so staff walk into the consultation already knowing setup requirements. |
| CRM routing | Sends guest count, event type, and decision-maker status straight to your CRM so consultations are scheduled only for qualified inquiries. |
Common small event space lead scenarios
Decision-maker, ideal guest count
A planner who confirms they'll decide on and book the venue, with a guest count of 20 to 50, scores highest for a small space and lands as a priority consultation.
Guest count above space capacity
An inquiry lists over 100 guests, which scores lowest on the fit signal, so staff can quickly see the group may need a larger space instead of holding a date that won't work.
Researching on someone else's behalf
A parent or assistant fills out the form but answers no to being the decision-maker, so the lead is captured but scored lower until the actual booker is confirmed.
Corporate meeting with AV needs
The event type is a business meeting requiring audio/visual equipment and tables and chairs, which routes differently than a wedding-related inquiry needing catering access.
Early planning, date not fixed
An inquirer selects 'more than 3 months' or 'not sure' for their event date, letting staff triage this as a longer-lead nurture rather than an urgent hold request.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book events
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More event venues intake templates
Small Event Space lead-intake FAQs
How does the intake score guest count for a small event space?
Under 20 and 20 to 50 guests score highest since they fit a small space comfortably, 51 to 100 scores moderately, and over 100 scores lowest as it likely exceeds capacity.
What happens if the person filling out the form isn't the one booking?
The intake asks directly whether the respondent will decide on and book the venue; a 'no' answer scores lower so staff know to confirm with the actual decision-maker before locking in a date.
Does the form capture what setup or equipment the event needs?
Yes, it asks which of catering or kitchen access, audio/visual equipment, tables and chairs, or on-site parking the event requires, so your team knows setup needs before the consultation.
Can this intake tell us if a group is too large for our space?
The guest count question flags larger groups with a lower score rather than blocking them outright, giving you visibility to redirect them to a larger venue option if you offer one.
Does the intake prioritize leads with events happening soon?
Event date is captured on every submission for scheduling context, though it isn't a weighted scoring factor for this subservice, so priority is driven by guest count and decision-maker status.
Is this the same intake used for our wedding venue or birthday party venue listings?
No, each subservice such as Wedding Venue, Birthday Party Venue, and Corporate Event Venue has its own qualification catalog tailored to that event type's fields.
Turn small event space visitors into qualified events
Give every small event space visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you reply with a quote.