Turn wedding venue website visitors into qualified consultations
Every enquiry captures guest count, wedding date, and desired setting alongside inspiration photos, so your team can see who's ready to tour before you block off a date on the calendar.
The exact intake your wedding venue leads complete
This is the real 7-question guided intake for Wedding Venue — the same flow your customers finish before you ever pick up the phone.
What a qualified wedding venue lead should tell you
A wedding venue enquiry from a couple or planner looking to book ceremony and/or reception space, where fit depends on guest count, date certainty, venue setting, and whether in-house catering is required.
- Estimated Guest Count
- Venue Setting
- Wedding Date
- Venue Provide Catering Services
- General Region Or City
- Person Authorized Make Decisions
- Venue Features Matter Most
The questions your team needs answered
Every wedding venue intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What is your estimated guest count? | Guest count tells the venue whether its ceremony and reception spaces can physically accommodate the event, and larger weddings typically carry higher overall booking value. |
| What type of venue setting are you looking for? | Segments the lead so you can route, price, and prioritize it correctly. |
| When is your wedding date? | Date certainty separates couples ready to schedule a tour and confirm a hold from those still in the early research phase. |
| Do you need the venue to provide catering services? | Whether the couple needs the venue's own catering determines if they're a fit for venues that only offer full-service packages. |
| What is the general region or city where you want the venue? | Captures the detail in the client’s own words so you’re briefed before the first call. |
| Are you the person authorized to make decisions and bookings for this wedding? | Confirming the respondent can actually make booking decisions prevents staff from holding a date for someone who isn't authorized to commit. |
| Which venue features matter most to you? | Knowing which features matter most lets staff immediately see whether a lead's priorities, like on-site lodging or scenic views, match what the property offers before scheduling a tour. |
How Cliont scores wedding venue leads
Every answer is weighted automatically — no manual review required.
Value signals
- Under 50
- 50-100
- 101-200
- Over 200
- Date is set
- I have a general date range
Disqualifiers
- Not sure yet
See the lead your team receives
Wedding Venue Lead
From first click to qualified lead
Follow hosts and planners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the event
Smart questions adapt to their event and capture the full scope.
They add inspiration
Inspiration photos and event details come attached, so you can quote fast.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for wedding venue workflows
| Cliont capability | Wedding Venue application |
|---|---|
| Conditional lead scoring | Weighs date certainty and guest count together, so a couple with a set date and a mid-size guest count surfaces above an undecided, guest-count-unclear enquiry. |
| Decision-maker verification | Flags leads where the respondent isn't authorized to book, prompting your team to confirm with the actual couple before reserving a date. |
| Feature-based tagging | Tags each lead with their selected must-haves (lodging, parking, accessibility, views) so staff can match leads to the right property or package on first contact. |
| Catering fit filter | Separates leads who need in-house catering from those who don't, preventing mismatched quotes for venues with rigid catering packages. |
Common wedding venue lead scenarios
Date-set couple ready to tour
Guest count is set, the wedding date is locked, and the respondent confirms they're authorized to book, so the intake routes this straight to a consultation slot.
Early browser with no date
Guest count is unsure and no date has been decided, so the venue can route this to a nurture sequence instead of holding a calendar slot for a lead that may not book.
Planner inquiring on a couple's behalf
The authorization question flags that the respondent isn't the final decision-maker, prompting staff to loop in the actual couple before confirming a hold.
Full-service seekers with lodging needs
Feature selections like on-site lodging and in-house catering plus a larger guest count signal a higher-value booking that may need a different package conversation.
Outdoor-only ceremony inquiry
Venue setting is marked outdoor with scenic views as a must-have feature, which the intake flags separately from indoor-only enquiries so staff can check weather-contingency space availability.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book events
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More event venues intake templates
Wedding Venue lead-intake FAQs
How does the intake handle couples who haven't picked a wedding date yet?
The date question distinguishes between a set date, a general date range, and no decision yet, so venues can prioritize tour scheduling for confirmed dates while routing undecided couples to a nurture list instead of holding calendar time.
Can the form tell if I'm speaking with the couple or their planner?
Yes. The intake asks whether the respondent is authorized to make booking decisions, so if a planner or family member fills it out without that authority, staff know to confirm details with the couple before locking a hold.
Does the intake ask about catering needs before we quote a package?
It asks a direct yes/no on whether the couple needs the venue to provide catering, which helps you avoid sending a full-service quote to a couple who's bringing their own caterer.
What happens if a couple selects 'not sure' for guest count?
'Not sure yet' is still treated as a genuine lead worth following up, since sizing often firms up during the first conversation rather than the initial enquiry.
How is this different from the intake for an Outdoor Event Venue or Small Event Space?
This catalog is built around wedding-specific fields like guest count, wedding date certainty, and catering, whereas the Outdoor Event Venue and Small Event Space intakes are structured around different event types and don't ask about wedding dates at all.
Can we see which features couples care about most before the tour?
Yes, the multi-select feature question captures priorities like on-site lodging, parking, accessibility, and scenic views, so your team can prep talking points around what the property actually offers.
Turn wedding venue visitors into qualified events
Give every wedding venue visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you reply with a quote.