Day-of stationery intake that captures guest counts and print
Capture which day-of pieces are needed — programs, menus, place cards, signage, or a seating chart — plus guest count, color palette, and delivery deadline, and collect the guest list or seating spreadsheet before you hold a date for a consultation.
The exact intake your day-of event stationery leads complete
This is the real 6-question guided intake for Day-of Event Stationery — the same flow your customers finish before you ever pick up the phone.
What a qualified day-of event stationery lead should tell you
Personalized paper goods used during the event itself — programs, menus, place cards, table numbers, seating charts, and signage — produced against a fixed event date and guest list.
- Day- Items
- How Many Guests Will
- Already Have Design Theme
- Printing Services, Or Only
- Have Final Guest Names
- Soon Finished Stationery Delivered
The questions your team needs answered
Every day-of event stationery intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| Which day-of items do you need? | The mix of items selected shows overall project scope — a full set of programs, menus, place cards, signage, and a seating chart is a larger production job than a single item. |
| Approximately how many guests will attend? | Guest count drives production volume for place cards, table numbers, and seating charts, which affects both pricing and how much lead time the job needs. |
| Do you already have a design theme or color palette chosen? | A couple with a design theme or palette already chosen can move to production faster than one who still needs design direction. |
| Do you need printing services, or only digital design files? | Whether the couple needs design and printing, design only, or printing only determines if the job requires production capacity or just design hours. |
| Do you have final guest names and event details ready for personalization? | Having final guest names and event details ready means personalized items like place cards and seating charts can go into production without waiting on the couple. |
| How soon do you need the finished stationery delivered? | Delivery timeline shows how soon production has to start, so leads needing under two weeks can be triaged separately from ones with two months of runway. |
How Cliont scores day-of event stationery leads
Every answer is weighted automatically — no manual review required.
Value signals
- Programs
- Menus
- Place cards
- Table numbers
- Signage
- Seating chart
See the lead your team receives
Day-of Event Stationery Lead
From first click to qualified lead
Follow hosts and planners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the event
Smart questions adapt to their event and capture the full scope.
They add inspiration
Inspiration photos and event details come attached, so you can quote fast.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for day-of event stationery workflows
| Cliont capability | Day-Of Event Stationery application |
|---|---|
| Multi-select scope picker | The day-of item question lets couples choose any combination of programs, menus, place cards, table numbers, signage, and seating charts, so you see full project scope at a glance. |
| Conditional routing | The design-vs-printing question routes design-only requests differently from full design-and-print jobs, so your team isn't quoting production time on files-only orders. |
| Readiness flag | The yes/no question on whether guest names and event details are finalized flags leads that need a follow-up conversation before you commit production capacity to their date. |
| Timeline-based scoring | Delivery-timeline answers from under two weeks to over two months are weighted so tighter production windows surface higher, helping you triage which requests need a faster response. |
Common day-of event stationery lead scenarios
Full suite for a large wedding
A couple with 150+ guests wants programs, menus, place cards, table numbers, signage, and a seating chart — every high-value item flagged in your intake, signaling a larger production job worth prioritizing.
Design-only digital order
A planner only needs design files with no printing, so the intake routes them differently from a full design-and-print job and sets expectations on turnaround before a consultation is booked.
Signage requested, details unfinalized
A couple wants signage but hasn't finalized guest names or event details for personalization, which the intake flags so you can follow up before committing production time to the date.
Rush order under two weeks
A last-minute request for place cards and a seating chart with delivery needed in under two weeks tests whether your current production schedule can absorb the job before you say yes.
No theme chosen yet
A couple hasn't settled on a design theme or color palette, which the intake surfaces as a signal they'll need more design-consultation time before items can go to print.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book events
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More invitations and stationery intake templates
Day-of Event Stationery lead-intake FAQs
How does the intake handle couples who only need one or two items instead of a full suite?
The item-selection question lets couples pick just what they need — like only place cards — so a small single-item request scores differently from a full programs-menus-signage-seating package.
Can it tell the difference between a design-only request and a design-and-print job?
Yes, the intake asks directly whether the couple needs design and printing, design only, or printing only, so you can see the production requirement before you schedule a consultation.
What happens if a couple hasn't finalized their guest list yet?
The intake asks whether final guest names and event details are ready for personalization, so leads that aren't ready get flagged for a follow-up conversation instead of a firm production slot.
How does it separate rush orders from jobs with more lead time?
The delivery-timeline question ranges from under two weeks to over two months, so you can see how tight a production window a lead needs before deciding whether to hold a date.
Is this intake different from your Wedding Invitations or Custom Event Signage forms?
Yes — day-of stationery covers items used at the event itself, like programs, menus, and seating charts, while Wedding Invitations and Custom Event Signage are separate subservices with their own intake questions.
What does the intake collect for personalizing place cards or a seating chart?
Beyond the item selection, it asks whether final guest names and details are ready, and you can request a guest list or seating spreadsheet as an upload so personalization work isn't blocked.
Turn day-of event stationery visitors into qualified events
Give every day-of event stationery visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you reply with a quote.