One-on-one training intake that captures weekly commitment up front
Every one-on-one training enquiry captures the member's main fitness goal, medical clearance status, and preferred training location before it lands in your CRM, with PAR-Q documentation collected up front when flagged.
The exact intake your one-on-one personal training leads complete
This is the real 6-question guided intake for One-on-One Personal Training — the same flow your customers finish before you ever pick up the phone.
What a qualified one-on-one personal training lead should tell you
Individualized coaching sessions between a single member and a personal trainer, built around the member's stated fitness goal, medical clearance status, preferred location, and weekly availability that the intake captures before any session is scheduled.
- Main Fitness Goal Right
- Will Be Receiving Training
- Medically Cleared Begin New
- Would Prefer Training Sessions
- Soon Would Like Start
- Many Days Per Week
The questions your team needs answered
Every one-on-one personal training intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What is your main fitness goal right now? | Weight loss, strength gain, and sport performance carry the top weight, while recovery from injury scores lower, reflecting that recovery clients often need a slower, more consultative first conversation. |
| Who will be receiving the training? | Separating self-enquiries from child or teen enquiries lets you route parent conversations differently before an intro session gets scheduled. |
| Are you medically cleared to begin a new exercise program? | A 'no' on medical clearance scores noticeably lower than a 'yes,' flagging leads that need a clearance conversation before you staff a session for them. |
| Where would you prefer training sessions to take place? | Location preference has no scoring weight but determines which trainer or facility slot the lead should be matched to once qualified. |
| How soon would you like to start training? | This is the sharpest urgency signal in the catalog — immediate start scores nearly three times higher than 'just exploring options.' |
| How many days per week can you commit to training sessions? | A commitment of four or more days per week scores highest, since it signals the recurring revenue and scheduling load a trainer can plan around. |
How Cliont scores one-on-one personal training leads
Every answer is weighted automatically — no manual review required.
Value signals
- Weight loss
- Muscle or strength gain
- Sport performance
- General health and fitness
- Recovery from injury
- Not sure
Urgency signals
- Immediately
Disqualifiers
- Not sure yet
See the lead your team receives
One-on-One Personal Training Lead
From first click to qualified lead
Follow clients and members through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the appointment
Smart questions adapt to their appointment and capture the full scope.
They add reference photos
Inspiration and reference photos come attached, so you prep the right look.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for one-on-one personal training workflows
| Cliont capability | One-On-One Personal Training application |
|---|---|
| Weighted scoring engine | Weighs start timeline and weekly day commitment together so a member ready to start immediately with a heavy training schedule outranks someone still deciding. |
| Conditional branching | Splits the intake based on whether training is for the member themselves or for a child or teen, so parent enquiries get routed and handled differently from the start. |
| Medical clearance flagging | Surfaces a 'not cleared' answer separately from a cleared one so you can follow up before booking an intro session instead of staffing a session you'll have to reschedule. |
| CRM routing | Sends the member's fitness goal, location preference, and weekly availability straight into your CRM record so the first conversation starts with context instead of a blank slate. |
Common one-on-one personal training lead scenarios
Ready-now strength client
Goal is muscle or strength gain, start timeline is immediate, and weekly commitment is four or more days — the intake surfaces this as a top-priority lead worth staffing an intro session for right away.
Injury recovery pending clearance
Goal is recovery from injury but the medical clearance answer is 'no' — the intake flags this for follow-up on clearance before an intro session gets booked, instead of letting it slot straight onto the calendar.
Parent enquiring for a teen athlete
The 'who will be receiving training' answer is child or teen with a sport performance goal, which routes the enquiry down a distinct path so the trainer knows to prepare a different conversation before the first session.
Just exploring, not committed
Start timeline is 'just exploring options' and weekly availability is 'not sure yet' — both lower-weighted answers that keep the lead in the pipeline without treating it as intro-session-ready.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book appointments
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More personal training intake templates
One-on-One Personal Training lead-intake FAQs
How does the intake score one-on-one training leads?
Scoring is driven by the fitness goal, how soon the member wants to start, and how many days per week they can commit to sessions — an immediate start with a four-plus day commitment scores far higher than someone still just exploring options.
What happens if a member isn't medically cleared to exercise?
A 'no' answer to the medical clearance question carries a lower weight than a 'yes,' so those leads still come through but flagged for you to follow up on clearance before staffing an intro session for them.
Can the intake handle enquiries made on behalf of a child or teen?
Yes — the 'who will be receiving the training' question separates self-enquiries from child or teen enquiries so you can see at a glance which conversations need a different approach before scheduling.
Does the intake ask about training location?
Members select whether they want gym, home, outdoor, online, or virtual sessions, which lets you match the enquiry to a trainer or slot with the right availability instead of guessing after the fact.
How is this different from the intake for online personal training?
One-on-one training's intake weighs in-person logistics like preferred location alongside goal and medical clearance, while the online personal training intake is built around a virtual delivery model — you can run both if you offer them.
What if someone says they're 'just exploring options'?
That answer carries the lowest weight on the start-timeline question, so the lead still reaches your CRM but scores lower than someone ready to start immediately, keeping your intro-session slots for members who are actually ready.
Turn one-on-one personal training visitors into qualified appointments
Give every one-on-one personal training visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you hold a chair.