Turn private event chef enquiries into tasting-ready leads
Ask about event date, guest count, and venue kitchen access up front, and collect kitchen photos with every submission, so you know exactly which private event enquiries are worth building a menu around.
The exact intake your private event chef leads complete
This is the real 8-question guided intake for Private Event Chef — the same flow your customers finish before you ever pick up the phone.
What a qualified private event chef lead should tell you
A private chef service booked for a single private event—such as a birthday, wedding, corporate gathering, or holiday party—where the intake needs to capture the date, guest count, venue type, and kitchen access before a chef can commit to staffing it.
- Event Scheduled Take Place
- Many Guests Expect At
- Event This
- Will Event Take Place
- Venue Have Kitchen Available
- Anyone Attending Have Food
- Person Responsible Booking And
- Menu Style Or Cuisine
The questions your team needs answered
Every private event chef intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| When is your event scheduled to take place? | The date-proximity weight (10 down to 2) ranks near-term bookings above open-ended enquiries, keeping urgent events visible first. |
| How many guests do you expect at the event? | Guest count tells you whether the event fits your solo capacity or needs additional kitchen staff before you commit to a quote. |
| What type of event is this? | Event type separates personal celebrations from corporate or wedding work, which typically carry different menu expectations and pricing conversations. |
| Where will the event take place? | Venue type flags outdoor or business-site events that may need extra transport, setup time, or permits compared to a private home. |
| Does the venue have a kitchen available for the chef to use? | Kitchen availability determines whether you need to bring equipment or plan an off-site prep step before the event, which affects your quote. |
| Does anyone attending have food allergies or dietary restrictions? | A confirmed allergy or dietary restriction lets you plan ingredient sourcing and menu adjustments before the tasting instead of discovering it on-site. |
| Are you the person responsible for booking and approving this service? | The 10-versus-3 weight split on booking authority flags whether the submitter can actually approve the event, protecting your tasting slots from non-decision-makers. |
| What menu style or cuisine are you hoping for? | The free-text menu style answer gives you a cuisine direction to prepare a relevant response instead of starting the conversation cold. |
How Cliont scores private event chef leads
Every answer is weighted automatically — no manual review required.
Value signals
- Within 2 weeks
- 2 to 6 weeks away
- 1 to 3 months away
- More than 3 months away
- Person Responsible Booking And: yes
See the lead your team receives
Private Event Chef Lead
From first click to qualified lead
Follow hosts and planners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the event
Smart questions adapt to their event and capture the full scope.
They add inspiration
Inspiration photos and event details come attached, so you can quote fast.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for private event chef workflows
| Cliont capability | Private Event Chef application |
|---|---|
| Weighted lead scoring | Events within two weeks score highest based on the date-proximity weights, so a same-month wedding doesn't sit behind a 'no date set yet' enquiry in your CRM. |
| Decision-maker detection | The booking-authority question's 10-versus-3 weight split flags whether the submitter can actually approve the event, so you don't spend a tasting slot on someone who still needs sign-off. |
| Kitchen-access logistics flag | Answers to the kitchen-availability question surface events with limited or no on-site kitchen, so you can price in equipment rental or off-site prep before responding. |
| Dietary and allergy alerts | The allergy yes/no question routes straight into your CRM notes, giving you a heads-up on menu constraints before the first conversation. |
Common private event chef lead scenarios
Wedding booked months out
A planner submits a wedding enquiry more than three months away with a large guest count and confirms they're the person approving the booking—high long-term value even without urgency.
Last-minute private dinner
A host needs a chef within two weeks for a small home gathering with a full kitchen available—the date field's top weight pushes this straight to the top of the queue.
Corporate event, venue undecided
A large office event comes in through an assistant who isn't the final approver and hasn't picked a venue yet, so kitchen access and decision authority both need follow-up before quoting.
Outdoor event with allergies flagged
An outdoor celebration with no kitchen on-site and confirmed food allergies signals extra prep and equipment planning before the chef can price the tasting.
Exploratory, no date set
A host is browsing chefs without a confirmed date or guest count, landing at the low end of the urgency scale but still worth a lighter-touch follow-up.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book events
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More private chef intake templates
Private Event Chef lead-intake FAQs
How does this intake distinguish a private event chef booking from an In-Home Dinner or Special Occasion Dinner enquiry?
The event-type question captures whether it's a birthday, wedding, corporate event, holiday gathering, or other occasion, and the guest count and venue fields tell you if it's a larger, multi-guest event rather than a single-night dinner—so you can route it differently from those sibling subservices.
What happens if the venue doesn't have a usable kitchen?
The kitchen-access question flags 'limited setup only,' 'no kitchen available,' or 'not sure' responses so you know before quoting whether you'll need to bring extra equipment or plan an off-site prep step.
Can the intake tell me if the person submitting is actually able to book?
Yes—the booking-authority question carries a weight of 10 for a confirmed decision-maker versus 3 for someone who isn't, which keeps assistants or family members from getting the same priority as the person who signs off on the event.
Will I see dietary restrictions before I respond to the lead?
The allergy and dietary-restriction question is answered up front, so you can flag menu adjustments or ingredient sourcing needs before you even reach out for the tasting.
How does event timing affect lead priority?
The event-date question is weighted from 10 for events within two weeks down to 2 for no date set yet, so time-sensitive bookings surface ahead of open-ended enquiries in your CRM.
Does the form capture what kind of menu the host wants before I call them?
Yes, the free-text menu style and cuisine question is included in every submission, giving you a starting point for the tasting conversation instead of asking cold.
Turn private event chef visitors into qualified events
Give every private event chef visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you reply with a quote.