Deck and fence staining intake that captures wood condition up front
Homeowners tell you what needs staining, the current condition of the wood, and when they want it done, while Cliont collects photos of the deck or fence and sends qualified estimates straight to your CRM.
The exact intake your deck and fence staining leads complete
This is the real 6-question guided intake for Deck and Fence Staining — the same flow your customers finish before you ever pick up the phone.
What a qualified deck and fence staining lead should tell you
A wood-protection service that applies stain or sealant to an existing deck, fence, or similar outdoor wood structure, where the surface's current condition and size determine the prep work and quote.
- Stained
- Approximate Size Area Be
- Current Condition Wood Surface
- Already Have Specific Stain
- Property Owner Or Authorized
- Would Like This Project
The questions your team needs answered
Every deck and fence staining intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What do you need stained? | Whether the job covers deck only, fence only, or both directly changes scope and crew time needed for the estimate. |
| What is the approximate size of the area to be stained, in square feet? | Segments the lead so you can route, price, and prioritize it correctly. |
| What is the current condition of the wood surface? | New or unfinished wood scores highest since it's a straightforward stain job, while damaged or rotting wood scores lowest because it may need repair before staining. |
| Do you already have a specific stain color or product in mind? | Knowing whether the homeowner already has a stain product picked out signals how much color consultation the estimate will require. |
| Are you the property owner or authorized to approve this work? | This carries the largest weight gap in the catalog, filtering out leads from people who can't actually approve the work before you schedule a visit. |
| When would you like this project completed? | Timeline weight distinguishes homeowners ready to book now from those just planning ahead, helping you prioritize scheduling. |
How Cliont scores deck and fence staining leads
Every answer is weighted automatically — no manual review required.
Value signals
- New or unfinished wood
- Previously stained, in good condition
- Worn, faded, or peeling
- Damaged or rotting wood
- Not sure
- Property Owner Or Authorized: yes
See the lead your team receives
Deck and Fence Staining Lead
From first click to qualified lead
Follow homeowners and property managers through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the job
Smart questions adapt to their job and capture the full scope.
They add photos
Damage photos and details come attached, so you assess before you drive out.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for deck and fence staining workflows
| Cliont capability | Deck And Fence Staining application |
|---|---|
| Conditional branching | The intake adjusts follow-up detail based on whether the homeowner selects deck only, fence only, both, or another outdoor wood structure. |
| Photo upload widget | Captures images of the wood surface so you can verify claimed condition (new, worn, or damaged/rotting) before scheduling an estimate. |
| Weighted scoring engine | Ranks jobs with new or lightly worn wood above those reporting damaged or rotting wood, since rotting sections often need repair work outside a standard staining quote. |
| Ownership verification gate | Flags leads where the requester is not the property owner or authorized approver, so those don't get treated as estimate-ready without confirmation. |
Common deck and fence staining lead scenarios
New wood ready to seal
Homeowner has new or unfinished wood, already has a stain product in mind, and wants the job done as soon as possible — the intake surfaces this as a high-value, ready-to-schedule lead.
Faded fence, no rush
A previously stained fence has worn or faded, the homeowner is 'just planning ahead' with no set date, and hasn't picked a color yet — still qualified, but flagged for later follow-up rather than an urgent slot.
Rotting wood, size unclear
The homeowner reports damaged or rotting wood and isn't sure of the square footage — the intake captures both as-is so the estimate visit can confirm scope and whether repair work needs to happen before staining.
Renter requesting the quote
The person filling out the intake answers 'no' to being the property owner or authorized to approve the work, which drops the ownership-verification weight and flags the lead for confirmation before it's treated as ready for an estimate.
Combined deck-and-fence project
Homeowner selects both deck and fence, an area over 1000 sq ft, and an ASAP timeline — the intake groups this as a larger-scope job worth prioritizing for estimate time.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book jobs
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More painting intake templates
Deck and Fence Staining lead-intake FAQs
How does the intake use wood condition to prioritize leads?
New or unfinished wood and previously stained wood in good condition are weighted highest since they're typically straightforward staining jobs, while damaged or rotting wood is weighted lower because it often needs repair work assessed before staining can happen.
What happens if a homeowner doesn't know the square footage?
The intake includes a 'Not sure' option for area size so the lead still comes through, and the photos collected during intake give you enough to estimate scope before or during the site visit.
Does the intake confirm the person requesting the quote can approve the work?
Yes — it asks directly whether the person is the property owner or authorized to approve the job, and this carries the highest weight difference in the catalog, which helps flag renters or non-decision-makers before you drive out.
Will I know if the homeowner already has a stain color picked out?
Yes, the intake asks whether they already have a specific stain color or product in mind, which tells you how much color consultation to plan for during the estimate.
How does project timeline affect how leads are routed?
Homeowners who want the work done as soon as possible score higher than those 'just planning ahead,' so you can see at a glance which deck and fence leads warrant faster scheduling.
What photos does the intake ask for on deck and fence jobs?
It collects images of the current wood surface so you can see wear, fading, or rot before the estimate rather than discovering it on site.
Turn deck and fence staining visitors into qualified jobs
Give every deck and fence staining visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you drive out.