Oversized freight intake that captures permit status up front
Every enquiry captures shipment dimensions or weight, cargo type, permit and route-survey status, and shipper authorization before you commit a truck — with load photos attached so dispatch knows exactly what they're moving.
The exact intake your oversized freight leads complete
This is the real 6-question guided intake for Oversized Freight — the same flow your customers finish before you ever pick up the phone.
What a qualified oversized freight lead should tell you
Freight brokerage coordination for a shipment that exceeds standard legal dimension or weight limits, where permits, route surveys, or escort vehicles may be required before a carrier can be dispatched.
- Best Describes Dimensions Or
- Cargo Shipping
- Origin And Destination Region
- Already Have Any Required
- This Shipment Picked Up
- Authorized Arrange Transportation And
The questions your team needs answered
Every oversized freight intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What best describes the dimensions or weight of your shipment? | Separating 'slightly over limit' from 'superload' lets brokers gauge how much permitting and escort work the shipment will actually require. |
| What type of cargo are you shipping? | Segments the lead so you can route, price, and prioritize it correctly. |
| What is the origin and destination region for this shipment? | Captures the detail in the client’s own words so you’re briefed before the first call. |
| Do you already have any required permits or route surveys arranged? | Whether permits or route surveys are already arranged directly affects how much lead time the broker needs before committing a truck. |
| When do you need this shipment picked up? | Segments the lead so you can route, price, and prioritize it correctly. |
| Are you authorized to arrange transportation and provide shipment details on behalf of the shipper? | Confirming the submitter is authorized to speak for the shipper reduces the risk of dispatching against details that can't be trusted. |
How Cliont scores oversized freight leads
Every answer is weighted automatically — no manual review required.
Value signals
- Slightly over standard legal limits
- Significantly oversized (superload)
- Not sure
- Already Have Any Required: yes
- Authorized Arrange Transportation And: yes
See the lead your team receives
Oversized Freight Lead
From first click to qualified lead
Follow owners and general contractors through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the project
Smart questions adapt to their project and capture the full scope.
They add photos & plans
Site photos and plans come attached, so you scope before you bid.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for oversized freight workflows
| Cliont capability | Oversized Freight application |
|---|---|
| Weighted scoring logic | Applies different weights to 'slightly over legal limits' versus 'significantly oversized (superload)' so permit-heavy loads surface differently from marginal cases. |
| Conditional qualification fields | Flags whether permits or route surveys are already arranged, so brokers know which leads need extra lead time before a pickup date can be confirmed. |
| Authorization verification | Scores down leads where the person submitting isn't authorized to arrange transportation on the shipper's behalf, reducing the risk of dispatching against unverified details. |
| Structured routing details | Captures free-text origin and destination region alongside cargo type, giving brokers routing context before they run their own permit and escort checks. |
Common oversized freight lead scenarios
Superload with no permits yet
The shipper flags the load as significantly oversized but hasn't arranged permits or route surveys, so the intake surfaces this as a high-value lead that still needs lead time before pickup.
Slightly over limit, tight window
A load is just above standard legal limits and the shipper wants pickup within a week, which the intake captures separately from the superload cases that typically need longer permit lead times.
Caller unsure of exact dimensions
The shipper selects 'Not sure' on dimensions and weight, so the intake still scores the lead but flags it for a broker to confirm specs before quoting equipment.
Third party without shipper authorization
Someone requests transport arrangements but isn't authorized to provide shipment details on behalf of the shipper, which the intake weights lower so brokers know to verify before dispatching anything.
Vehicle move with permits already secured
A shipper moving vehicles or vessels confirms permits and route surveys are already arranged, letting the intake pass a more dispatch-ready lead straight to the CRM.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book projects
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More freight brokerage intake templates
Oversized Freight lead-intake FAQs
How does the intake tell a superload apart from a load that's only slightly over legal limits?
The dimensions/weight question has separate options for 'slightly over standard legal limits' and 'significantly oversized (superload)', each weighted differently, so brokers can see at a glance which enquiries need more permitting work before dispatch.
What happens if a shipper hasn't arranged permits or route surveys yet?
The intake asks directly whether permits or route surveys are already in place; a 'no' answer still scores the lead but signals to the broker that lead time and paperwork need to be factored in before quoting a pickup date.
Can the intake catch someone who isn't authorized to arrange shipping for the shipper?
Yes — the authorization question is weighted so that a 'no' answer lowers the score, helping brokers avoid dispatching a truck based on details from someone who can't actually confirm the shipment.
How is origin and destination captured if it's a free-text field?
Shippers type the origin and destination region in their own words; it's stored with the rest of the lead record so the broker can quickly assess routing complexity before running permit checks.
Is this the same intake used for flatbed freight leads?
No — oversized freight has its own catalog covering dimensions, permit status, and route surveys, which is distinct from the flatbed freight intake and the other sibling subservices in freight brokerage.
Does the intake handle shippers who select 'Not sure' on dimensions?
Yes, 'Not sure' is a valid option that still contributes to the lead's score rather than blocking submission, so brokers get the enquiry and can follow up to confirm exact specs.
Turn oversized freight visitors into qualified projects
Give every oversized freight visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you send an estimator.