Know which shippers deserve a dedicated truck
The intake captures freight type, expected truckloads per week, and pickup/delivery locations up front, along with rate confirmations shippers upload during the form. Every submission is scored before it lands in your CRM, so you know which shippers are worth committing a dedicated truck and driver to.
The exact intake your dedicated trucking leads complete
This is the real 7-question guided intake for Dedicated Trucking — the same flow your customers finish before you ever pick up the phone.
What a qualified dedicated trucking lead should tell you
An arrangement where a shipper contracts a truck and driver exclusively for recurring freight, defined by expected weekly load volume, freight type, and fixed pickup/delivery lanes rather than a single shipment.
- Freight Transported
- This Recurring Or Ongoing
- Many Truckloads Expect Per
- General Pickup And Delivery
- Dedicated Truck Service Begin
- Authorized Approve Transportation Contract
- Shipments Any Special Equipment,
The questions your team needs answered
Every dedicated trucking intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What type of freight do you need transported? | Freight type determines the trailer and handling capability required, so dispatch doesn't commit a dry van to a load that needed a reefer or hazmat unit. |
| Is this a recurring or ongoing shipping need rather than a one-time shipment? | A recurring answer separates true dedicated-lane candidates from shippers who only need a single load, which belongs on a different subservice. |
| How many truckloads do you expect to need per week? | Expected weekly truckload volume carries the intake's strongest weight and is the clearest indicator of contract size. |
| What are the general pickup and delivery locations (cities or regions)? | Captures the detail in the client’s own words so you’re briefed before the first call. |
| When do you need the dedicated truck service to begin? | Only an 'Immediately' start date is treated as urgent, so this answer separates same-day dispatch needs from shippers still planning ahead. |
| Are you authorized to approve a transportation contract for this need? | Confirming contract authority avoids spending negotiation time with someone who can't actually approve the deal. |
| Do your shipments require any special equipment, such as liftgates, straps, or temperature control? | Equipment needs like liftgates, straps, or temperature control let dispatch pre-match the right truck before quoting, avoiding a wrong-truck dispatch. |
How Cliont scores dedicated trucking leads
Every answer is weighted automatically — no manual review required.
Value signals
- This Recurring Or Ongoing: yes
- Less than one per week
- 1-3 per week
- 4-10 per week
- More than 10 per week
- Not sure
Urgency signals
- Immediately
See the lead your team receives
Dedicated Trucking Lead
From first click to qualified lead
Follow owners and general contractors through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the project
Smart questions adapt to their project and capture the full scope.
They add photos & plans
Site photos and plans come attached, so you scope before you bid.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for dedicated trucking workflows
| Cliont capability | Dedicated Trucking application |
|---|---|
| Conditional routing | Shipments flagged with hazardous materials or oversized/heavy equipment can route to the specific dispatch contact who handles that freight type, instead of a generic queue. |
| Weighted lead scoring | Recurring-need and truckloads-per-week answers carry the intake's heaviest weights, so a shipper asking for 4-10+ loads a week automatically outranks a single-load enquiry. |
| Decision-maker flag | The contract-authority answer is surfaced on the lead card so dispatch knows immediately whether they're talking to the person who can actually sign, before dispatching a truck on the wrong assumption. |
| Equipment pre-match | Liftgate, strap, and temperature-control selections are attached to the lead so you can check trailer availability before you ever call the shipper back. |
Common dedicated trucking lead scenarios
High-volume recurring shipper
A shipper needs 4-10 truckloads a week starting immediately and confirms they can sign the contract, which pushes the lead to the top of your CRM as a near-certain dedicated fit.
One-time shipment mislabeled as dedicated
The recurring-need answer comes back no and weekly volume is under one load, so the intake flags it as better suited to a single-load booking than a dedicated contract.
Reefer or hazmat freight
The freight-type and special-equipment answers show refrigerated or hazardous cargo, so the lead is routed with a clear note on trailer type before anyone quotes a rate.
Planning ahead, no start date
A shipper is scoping a dedicated lane for later in the year with no fixed date, which the intake treats differently from an immediate-start request when prioritizing follow-up.
Contact without contract authority
The person filling out the form isn't authorized to approve a transportation contract, so the lead is flagged for a decision-maker check before dispatch invests time in it.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book projects
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More trucking intake templates
Dedicated Trucking lead-intake FAQs
How does the intake tell a dedicated trucking need apart from a one-off regional or long-haul shipment?
The recurring-need question separates ongoing, exclusive lane commitments from single shipments, which are better matched to Regional Trucking or Long-Haul Trucking. Combined with expected truckloads per week, it gives you a clear signal on whether the shipper actually needs a dedicated contract.
What happens if a shipper needs a reefer trailer or a liftgate?
The special-equipment question captures liftgate, strap/chain, or temperature-control needs as a multi-select, so you see exactly what trailer type is required before you commit a truck.
Can the intake tell me if the person filling out the form can actually approve the contract?
Yes, the contract-authority question flags whether the respondent can sign off, so you know when to loop in a decision-maker before quoting rates or holding capacity.
How does expected weekly volume affect where a lead lands in my CRM?
Truckload-per-week answers carry the heaviest weight in this intake, so shippers expecting 4-10 or more than 10 loads a week score higher and surface as higher-priority leads than lower-volume enquiries.
What happens with shippers who aren't ready to start for a few months?
The start-date question buckets responses from immediate to no set date, and only 'immediately' is treated as urgent, so planning-stage shippers are routed for nurture rather than a same-day dispatch response.
Does the intake flag hazardous materials shipments for extra review?
The freight-type question includes hazardous materials as an option, which surfaces the load type clearly in the lead so your team can apply its own compliance review before accepting the job.
Turn dedicated trucking visitors into qualified projects
Give every dedicated trucking visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you send an estimator.