Long-haul intake that captures freight type and mileage up front
Every long-haul enquiry captures freight type, shipment distance, and whether both locations can handle a full-size tractor-trailer — plus load photos and weight documentation — before it lands in your CRM.
The exact intake your long-haul trucking leads complete
This is the real 6-question guided intake for Long-Haul Trucking — the same flow your customers finish before you ever pick up the phone.
What a qualified long-haul trucking lead should tell you
Long-distance truck freight transport moving palletized, refrigerated, oversized, hazmat, or vehicle loads across states or regions, qualified by freight type, shipment distance, and pickup timing before a truck is assigned.
- Freight Be Transported
- Approximate Distance This Shipment
- This Shipment Be Picked
- Have Authority Arrange And
- This One-Time Shipment Or
- Pickup And Delivery Locations
The questions your team needs answered
Every long-haul trucking intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What type of freight needs to be transported? | Freight type determines what equipment and handling a load needs, and every option scores as a high-value signal in this catalog. |
| What is the approximate distance of this shipment? | Distance shapes routing and trailer planning even though it carries no direct scoring weight, so it's used for context rather than prioritization. |
| When does this shipment need to be picked up? | Pickup timing separates loads that need a truck now from shippers still comparing options, driving how fast dispatch should follow up. |
| Do you have the authority to arrange and confirm this shipment? | Confirming booking authority prevents dispatch from holding a truck for someone who still needs approval to confirm the shipment. |
| Is this a one-time shipment or a recurring shipping need? | Recurring versus one-time shipping need distinguishes an ongoing lane worth account attention from a single spot booking. |
| Are the pickup and delivery locations both accessible to a full-size tractor-trailer? | Tractor-trailer accessibility flags sites that may need smaller equipment, avoiding a wasted dispatch on the wrong truck. |
How Cliont scores long-haul trucking leads
Every answer is weighted automatically — no manual review required.
Value signals
- General palletized goods
- Refrigerated/temperature-controlled
- Oversized or heavy equipment
- Hazardous materials
- Vehicles
- Other
Urgency signals
- Immediately
Disqualifiers
- Not sure yet
See the lead your team receives
Long-Haul Trucking Lead
From first click to qualified lead
Follow owners and general contractors through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the project
Smart questions adapt to their project and capture the full scope.
They add photos & plans
Site photos and plans come attached, so you scope before you bid.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for long-haul trucking workflows
| Cliont capability | Long-Haul Trucking application |
|---|---|
| Freight-type routing | Sorts refrigerated, oversized, hazmat, and vehicle loads by their catalog freight-type answer so dispatch can match the right trailer before committing a truck. |
| Booking authority check | Flags leads that answer no to having authority to arrange the shipment, so a truck isn't scheduled until the actual decision-maker confirms. |
| Site access screening | Uses the tractor-trailer accessibility answer to warn dispatch when a pickup or delivery location may need smaller equipment. |
| Recurring-lane tagging | Separates recurring shipment answers from one-time bookings so high-potential lanes get routed to account management rather than treated as a single spot load. |
| Pickup-timing triage | Surfaces 'Immediately' and 'Within a week' pickup timing answers ahead of 'just researching' enquiries so dispatch works live loads first. |
Common long-haul trucking lead scenarios
Oversized equipment cross-country
A shipper flags oversized or heavy equipment moving over 1500 miles, so the intake surfaces the freight type and distance together for dispatch to plan the right trailer before committing a truck.
Recurring refrigerated account
A shipper with authority to book selects refrigerated freight and marks the shipment as recurring, signaling an ongoing lane worth prioritizing over a one-off haul.
Immediate pickup, no booking authority
General palletized goods need to move immediately, but the requester answers no to having authority to confirm the shipment — the intake flags this for a callback before dispatch commits a truck.
Vehicle transport with tight access
A shipper needs vehicles moved but flags that one location isn't accessible to a full-size tractor-trailer, prompting a check for smaller equipment before scheduling pickup.
Hazmat shipment, just researching
A hazardous materials enquiry comes in with pickup timing marked 'just researching options,' letting dispatch deprioritize it against loads ready to move now.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book projects
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More trucking intake templates
Long-Haul Trucking lead-intake FAQs
How does the intake handle hazardous materials shipments differently?
Hazardous materials is one of the freight type options in the intake, so those leads are identifiable before dispatch reviews them, giving your team a chance to confirm certifications and placarding needs ahead of booking.
Does the intake confirm the requester can actually book the load?
Yes — the intake asks directly whether the person has authority to arrange and confirm the shipment, so you're not holding a truck for someone who still needs sign-off from a shipping manager.
Can the intake tell me if a load needs special routing for oversized freight?
Oversized or heavy equipment is captured as its own freight type option, letting dispatch spot loads that may need permits or specialized trailers before assigning equipment.
How does the intake distinguish a one-time shipment from a recurring lane?
A dedicated question separates one-time shipments, recurring shipments, and 'not sure yet,' so you can route recurring inquiries toward account management instead of a single spot booking.
Does shipment distance affect the lead score?
Distance is captured for routing and planning context — under 500 miles, 500-1500 miles, over 1500 miles, or not sure — but it isn't itself a scoring weight, so a short haul and a cross-country haul are scored on urgency and freight type, not mileage alone.
Will I know if a pickup or delivery site can't fit a full-size trailer?
The intake asks whether both locations are accessible to a full-size tractor-trailer, flagging site limitations that could mean sending a smaller truck instead of dispatching the wrong equipment.
Turn long-haul trucking visitors into qualified projects
Give every long-haul trucking visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you send an estimator.