Product inspection intake that captures written specs up front
Tell us whether it's a pre-shipment, in-process, or incoming inspection, how many units are involved, and whether written specifications exist — then upload spec sheets and product photos so qualified requests reach your CRM with the details you need to scope them.
The exact intake your product inspection leads complete
This is the real 7-question guided intake for Product Inspection — the same flow your customers finish before you ever pick up the phone.
What a qualified product inspection lead should tell you
Verification that a manufactured product meets defined specifications and acceptance criteria — checked pre-shipment, mid-production, on incoming materials, or against a first article sample.
- Inspection
- Product Inspection
- How Many Units Be
- Have Written Specifications Or
- Product Located
- Soon Inspection Completed
- Authorized Arrange This Inspection
The questions your team needs answered
Every product inspection intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What type of inspection do you need? | The inspection type sets the scope and complexity of the job, and each option is weighted so pre-shipment and in-process requests surface above vaguer 'not sure' enquiries. |
| What kind of product needs inspection? | A clear description of the product lets your team confirm the request matches your line's actual capability before you commit to a review. |
| Approximately how many units need to be inspected? | Unit quantity signals the scale of the job and how much time or throughput it will require. |
| Do you have written specifications or acceptance criteria for the product? | Having written specifications is weighted far above not having them, since undocumented acceptance criteria usually mean more scoping work before you can commit. |
| Where is the product currently located? | Where the product sits determines the logistics of the inspection and whether travel or shipping is involved. |
| How soon do you need the inspection completed? | The requested timeline tells you how urgently the request needs to move through scheduling. |
| Are you authorized to arrange this inspection on behalf of your company? | This question is weighted heavily because a lead from someone without sign-off authority is far less likely to convert into a booked capability review. |
How Cliont scores product inspection leads
Every answer is weighted automatically — no manual review required.
Value signals
- Pre-shipment inspection
- In-process inspection
- Incoming materials inspection
- First article inspection
- Not sure
- Have Written Specifications Or: yes
Urgency signals
- Immediately
See the lead your team receives
Product Inspection Lead
From first click to qualified lead
Follow owners and general contractors through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the project
Smart questions adapt to their project and capture the full scope.
They add photos & plans
Site photos and plans come attached, so you scope before you bid.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for product inspection workflows
| Cliont capability | Product Inspection application |
|---|---|
| Weighted answer scoring | Written specifications and authorization to arrange the inspection carry the heaviest weights, so a lead with no specs and no sign-off authority scores far below a documented, authorized request. |
| Conditional file uploads | The intake prompts for spec sheets, drawings, and product photos alongside the answers, so a capability review never starts without the documentation needed to confirm your line can handle the job. |
| Structured lead fields | Inspection type, quantity range, and product location are captured as structured fields rather than free text, making it easy to filter incoming leads by scale and logistics. |
| CRM routing | Qualified product inspection enquiries — complete with type, quantity, specs, and location — post directly into your CRM instead of sitting in a shared inbox. |
Common product inspection lead scenarios
Pre-shipment inspection before container loads
High unit counts, a fixed shipping date, and written specifications already in hand — the intake flags these as top-priority since the timeline and documentation are both ready.
First article inspection for a new supplier
Lower quantities and the product still sitting at the supplier's facility signal an early-stage relationship where specs may not be finalized yet.
Incoming materials check with no written specs
When the intake shows no acceptance criteria documented, the score reflects that gap so your team knows to confirm requirements before committing capacity.
Enquiry from someone without sign-off authority
If the person submitting isn't authorized to arrange the inspection, the intake routes it as a lower-confidence lead rather than a capability-review-ready one.
In-process inspection during an active run
Product already at the requester's own facility with an immediate timeline points to a live production issue that needs faster handling than a planning-ahead enquiry.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book projects
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More quality and testing intake templates
Product Inspection lead-intake FAQs
How does the intake tell pre-shipment leads apart from in-process or incoming inspections?
The first question asks the buyer to pick the inspection type — pre-shipment, in-process, incoming materials, first article, or not sure — and each option carries its own weight so you can see at a glance what kind of job you're looking at.
What happens if a buyer doesn't have written specifications yet?
That answer is scored lower than having documented acceptance criteria, since a lead without specs typically needs more scoping before you can commit to a run.
Does the intake capture how many units need inspecting?
Yes — buyers select a quantity range from under 100 up to over 10,000, which gives your team a quick read on scale before you invest time in a capability review.
What if the person filling out the form isn't authorized to arrange the inspection?
That question is weighted heavily, so an enquiry from someone without sign-off authority scores noticeably lower and can be triaged differently than a request from a decision-maker.
How is this different from a dimensional inspection or supplier quality audit intake?
Product inspection covers verification against specs at a given point (pre-shipment, in-process, incoming, or first article); dimensional inspection and supplier quality audit are separate intake flows for measurement-specific and supplier-process checks respectively.
Can the intake handle products sitting at a supplier's facility instead of ours?
Yes — location is a required field with options for your facility, the supplier's facility, in transit or warehouse, or another location, so your team knows the logistics before scheduling.
What documents or photos does the intake collect?
Buyers are prompted to upload their product specification sheet or drawing, sample photos, and any prior certificate of conformance, so the lead arrives with enough context to avoid quoting a run your line can't take.
Turn product inspection visitors into qualified projects
Give every product inspection visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you send an estimator.