See who controls facility access before you quote a run your line cannot take
The intake collects audit reason, facility location, audit type, and whether the requester has authority to arrange facility and records access — plus prior audit reports and certification documents — so you know the request is real before you commit a capability review to it.
Preview your supplier quality audit intake
Explore 7 questions from the Supplier Quality Audit template. This interactive preview uses illustrative scoring and sample attachments. Open the full survey to try the complete intake.
What a qualified supplier quality audit lead should tell you
An evaluation of a supplier's quality systems, facility controls, and manufacturing processes against a defined standard or customer requirement, used to decide whether that supplier is fit to qualify, retain, or certify.
- Primary Reason This Supplier
- Supplier Facility Located
- Audit Required
- Have Authority Arrange Access
- There Specific Standard Or
- Soon This Audit Completed
- Supplier Produce Or Supply
The questions your team needs answered
Every supplier quality audit intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What is the primary reason for this supplier audit? | Ongoing quality issues score highest of the reason options, since an active supplier problem can affect a production line faster than a routine or certification-driven review. |
| Where is the supplier facility located? | Domestic, international, or multi-site location determines whether the review needs travel logistics or can be run remotely, shaping how quickly you can staff it. |
| What type of audit is required? | On-site, remote, or hybrid audit type changes the cost, timeline, and auditor assignment before you commit to the request. |
| Do you have the authority to arrange access to the supplier's facility and records? | A 'yes' scores nearly three times higher than a 'no,' since a buyer without authority to arrange facility and records access can't actually get the audit scheduled. |
| Is there a specific standard or certification the audit should be measured against? | Knowing whether the audit must be measured against ISO 9001, IATF 16949, AS9100, or a customer-specific requirement tells you which checklist and expertise the review needs. |
| How soon do you need this audit completed? | A 1-2 week timeline scores highest, so requests tied to an active decision or line risk aren't buried behind requests that are just planning ahead. |
| What does the supplier produce or supply? | Knowing what the supplier produces lets you match the request to an auditor with the right process background before accepting the review. |
How Cliont scores supplier quality audit leads
Configured answer weights help your team prioritize follow-up. Your team reviews each submission and decides the next step.
Value signals
- Qualifying a new supplier
- Ongoing quality issues with current supplier
- Routine periodic compliance review
- Certification or standards requirement
- Not sure
- Have Authority Arrange Access: yes
See an example lead handoff
Illustrative lead details and score show how a submission can reach your team.
Supplier Quality Audit Lead
From first click to qualified lead
Follow owners and general contractors through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the project
Smart questions adapt to their project and capture the full scope.
They add photos & plans
Site photos and plans come attached, so you scope before you bid.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for supplier quality audit workflows
| Cliont capability | Supplier Quality Audit application |
|---|---|
| Conditional scoring logic | Weighs 'ongoing quality issues with current supplier' (10) above a 'routine periodic compliance review' (6), so active supplier problems surface ahead of scheduled check-ins. |
| Yes/no qualifying gate | Uses the facility-access authority question to flag requests where the buyer can't yet arrange access to the supplier's facility and records, before you assign an auditor. |
| Multi-select field capture | Records which certification (ISO 9001, IATF 16949, AS9100, or customer-specific) the audit needs to be measured against, so the correct checklist is ready before the review. |
| Free-text context field | Captures what the supplier produces or supplies so you can match the request to an auditor with the right process expertise. |
Example supplier quality audit lead scenarios
Illustrative situations explain the intake questions and possible follow-up.
New supplier, international, urgent
A buyer is qualifying a new international supplier and needs the audit within 1-2 weeks against ISO 9001 — the intake flags the tight timeline and facility location so you can plan travel or a remote review immediately.
Ongoing issues, access unclear
A quality manager reports ongoing quality issues with a current domestic supplier but answers 'no' to having authority over facility access — the intake still surfaces the value of the underlying issue while flagging that access needs to be confirmed before scheduling.
Routine review, multiple sites
A periodic compliance review covers a supplier with multiple locations and no urgency (just planning ahead), captured as a remote document review with customer-specific requirements rather than a defined standard.
Certification-driven, on-site, automotive
A requester needs an on-site audit against IATF 16949 within the month and confirms full authority to access facility and records — the intake gives you standard, access, and timeline in one pass before you assign an auditor.
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More quality and testing intake templates
Supplier Quality Audit lead-intake FAQs
How does the intake handle requests where the buyer doesn't control facility access?
The access-authority question is weighted so a 'yes' scores far higher than a 'no' — a 'no' answer doesn't disqualify the lead, but it flags that access needs to be confirmed before you commit auditor time to scheduling.
Can the intake capture which certification the audit needs to be measured against?
Yes — the standard question lets buyers select ISO 9001, IATF 16949, AS9100, a customer-specific requirement, no specific standard, or not sure, so you know what checklist to prepare before the capability review.
Does the intake distinguish an on-site audit from a remote document review?
It does — the audit-type question separates on-site, remote document review, and hybrid requests, which changes how you scope travel, cost, and who on your team gets assigned.
How is urgency captured for a supplier quality audit request?
The timeline question ranks '1-2 weeks' highest, down through 'this month,' 'this quarter,' and 'just planning ahead,' so time-sensitive requests don't sit behind exploratory ones in your queue.
Is this different from the intake for a Quality Management System review?
Yes — this intake is scoped to a specific supplier's facility, access, and certification fit, while a Quality Management System review looks at your own internal system, so the fields and routing logic differ.
Does the intake ask what the supplier actually manufactures?
Yes, through an open free-text field, so your quality engineer can see the supplier's product or process before deciding who's qualified to run the audit.
Turn supplier quality audit visitors into qualified projects
Give every supplier quality audit visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you send an estimator.