Turn rental listing enquiries into showing-ready leads
Confirm the person listing is the owner or authorized manager, check whether the property is vacant or still occupied, and collect photos upfront — so only ready-to-list properties reach your CRM.
The exact intake your list a rental property leads complete
This is the real 6-question guided intake for List a Rental Property — the same flow your customers finish before you ever pick up the phone.
What a qualified list a rental property lead should tell you
Intake for owners or authorized managers who want to publish a residential rental listing, capturing property type, occupancy status, and rent readiness before a listing agent invests time on it.
- Owner Or Authorized Manager
- Property Listing
- Property Vacant Or Occupied
- Have Photos Property Ready
- Already Set Monthly Rent
- Platforms Or Channels Want
The questions your team needs answered
Every list a rental property intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| Are you the owner or authorized manager of this property? | Confirms the submitter has legal authority to list the property before you invest time drafting or publishing anything. |
| What type of property are you listing? | Segments the lead so you can route, price, and prioritize it correctly. |
| Is the property currently vacant or occupied? | Vacant or soon-to-be-vacant properties can be marketed and shown right away, while units with no move-out date need a different, slower follow-up path. |
| Do you have photos of the property ready to use? | Determines whether the listing is publish-ready or needs a photography step before it can be marketed anywhere. |
| Have you already set the monthly rent amount? | A rent amount already set means the listing can go live without a pricing discussion delaying publication. |
| Which platforms or channels do you want this listed on? | Shows the scope of marketing effort the owner expects, from a single listing site to a full multi-channel push. |
How Cliont scores list a rental property leads
Every answer is weighted automatically — no manual review required.
Value signals
- Owner Or Authorized Manager: yes
- Vacant
- Occupied, tenant moving out soon
- Occupied, no move-out date set
- Already Set Monthly Rent: yes
See the lead your team receives
Rental Listing Lead
From first click to qualified lead
Follow buyers, sellers, and renters through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the inquiry
Smart questions adapt to their inquiry and capture the full scope.
They add photos
Property photos and details come attached, so you prep before the showing.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for list a rental property workflows
| Cliont capability | List A Rental Property application |
|---|---|
| Conditional branching | Occupied properties with no move-out date can be routed into a different follow-up sequence than vacant properties ready to show immediately. |
| Lead scoring | Ownership verification, vacancy status, and whether rent is already set combine to separate listings that are ready to market today from ones that need more groundwork. |
| CRM routing | Verified owner or manager submissions are sent to your CRM tagged with property type and vacancy status so your team can prioritize showings without re-asking basic details. |
| Guided document and photo capture | The intake checks whether photos are ready before the listing is submitted, so incomplete listings don't reach your CRM disguised as ready-to-publish. |
Common list a rental property lead scenarios
Vacant property, ready now
Owner is verified, the unit is vacant, rent is already set, and photos are ready — the intake scores this as immediately listable and routes it as a priority.
Occupied with no move-out date
The property is still occupied with no confirmed vacancy date, so the lead is captured but flagged for a later follow-up instead of an immediate showing push.
Manager still deciding on rent
An authorized manager submits the listing but hasn't set the monthly rent yet, signaling the property needs a pricing conversation before it can go live.
Ownership can't be confirmed
The submitter answers no to being the owner or authorized manager, which lowers the score and prompts verification before any listing work begins.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book inquiries
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More residential rentals intake templates
List a Rental Property lead-intake FAQs
How does the intake confirm the person submitting can actually list the property?
The intake directly asks whether the submitter is the owner or an authorized manager. A no answer scores lower and can be flagged for verification before you commit time to the listing.
Does the intake tell me if a property is vacant or still occupied?
Yes — it asks whether the property is vacant, occupied with tenants moving out soon, or occupied with no move-out date set, and weights vacant or soon-to-be-vacant properties higher since they're ready to market sooner.
What happens if the owner hasn't set a rent price yet?
The lead still comes through, but not having a rent amount set scores lower than a property with pricing already decided, so you can see at a glance which listings need a pricing conversation first.
Can the intake handle different property types like condos and townhouses?
Yes, the intake asks the submitter to pick their property type — apartment, house, condo, townhouse, or other — so you can route or prioritize by property type from the lead itself.
Does the intake collect listing photos, or do I have to chase them separately?
The intake asks whether photos are ready to use, so you know upfront whether a listing can go live immediately or needs a photography step before it can be published.
How does the intake capture where the owner wants the listing marketed?
It asks which channels they want used — online listing sites, social media, agency network, or if they're not sure — so you can scope the marketing effort before the first conversation.
Turn list a rental property visitors into qualified deals
Give every list a rental property visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you spend a Saturday showing.