Know which extended-stay leads are worth booking call time
The intake captures total nights needed, destination city, and preferred amenities, then confirms who's authorized to sign off on payment — so you know whether a corporate travel authorization is behind the request before you hold inventory that never confirms.
Preview your extended stay hotel intake
Explore 7 questions from the Extended Stay Hotel template. This interactive preview uses illustrative scoring and sample attachments. Open the full survey to try the complete intake.
What a qualified extended stay hotel lead should tell you
Booking intake for guests who need a single property for a continuous multi-week or multi-month stay, where length of stay, location certainty, and who controls payment determine whether inventory should be held.
- Many Total Nights Book
- This Stay
- Accommodation Setup Prefer
- Know Specific City Or
- This Stay Begin
- Person Authorized Confirm And
- Amenities Matter Most This
The questions your team needs answered
Every extended stay hotel intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| How many total nights do you need to book? | Longer stay durations tie up more inventory for longer, so this answer carries the heaviest weight in prioritizing which leads to work first. |
| Who is this stay for? | Distinguishing individual, family, group, and corporate travel planner determines who needs to be looped into the booking conversation. |
| What type of accommodation setup do you prefer? | Segments the lead so you can route, price, and prioritize it correctly. |
| Do you know the specific city or area where you need the stay? | Knowing the specific city means the request is concrete enough to check availability against, versus a lead still deciding where to stay. |
| When do you need this stay to begin? | Segments the lead so you can route, price, and prioritize it correctly. |
| Are you the person authorized to confirm and pay for this booking? | If the person filling out the form can't actually confirm and pay, holding inventory for them risks a booking that never closes. |
| Which amenities matter most for this stay? | Amenity needs like a full kitchen or pet-friendly units often decide whether a standard room or a dedicated extended-stay property is even a viable option. |
How Cliont scores extended stay hotel leads
Configured answer weights help your team prioritize follow-up. Your team reviews each submission and decides the next step.
Value signals
- 7-13 nights
- 14-29 nights
- 30 or more nights
- Know Specific City Or: yes
- Person Authorized Confirm And: yes
See an example lead handoff
Illustrative lead details and score show how a submission can reach your team.
Extended Stay Hotel Lead
From first click to qualified lead
Follow hosts and planners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the event
Smart questions adapt to their event and capture the full scope.
They add inspiration
Inspiration photos and event details come attached, so you can quote fast.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for extended stay hotel workflows
| Cliont capability | Extended Stay Hotel application |
|---|---|
| Weighted scoring | The 7-13, 14-29, and 30+ night options carry increasing weights, so longer commitments automatically surface higher in your queue. |
| Conditional routing | A 'no' on the authorization question can route the lead to a nurture step instead of straight to your CRM as booking-ready. |
| Multi-select capture | Amenity selections (kitchen, laundry, workspace, pet-friendly, parking) are captured in one field so your team can match the request to standard rooms versus dedicated extended-stay units. |
| Lead confidence flagging | Not knowing the destination city yet is captured as a lower-confidence signal without blocking the lead from reaching your CRM. |
Example extended stay hotel lead scenarios
Illustrative situations explain the intake questions and possible follow-up.
Corporate relocation, 30+ nights
A corporate travel planner books 30 or more nights, already knows the target city, and confirms they're authorized to pay — this stacks every high-value signal in the catalog.
Leisure traveler still comparing cities
An individual traveler wants 7-13 nights but hasn't picked a city yet, which lowers confidence without disqualifying the lead outright.
Family needs pet-friendly, kitchen access
A family selects a dedicated extended-stay property and flags pet-friendly units and full kitchen as must-haves, steering the lead toward a different inventory type than a standard room.
Group project team, flexible dates
A group traveler needs laundry and workspace amenities with flexible start dates, a very different fit profile than a single corporate executive on a fixed timeline.
Someone booking on behalf of the guest
The person filling out the form isn't authorized to confirm and pay, which the intake flags for follow-up before the lead is treated as booking-ready.
Connect Cliont to your workflow
Connect your CRM
HubSpot, HighLevel, monday.com
Connect your legal software
Lawmatics, MyCase, Clio Manage and Clio Grow
Notify your team
Email, SMS, Slack
Configure other destinations
Google Sheets, configured webhooks, Zapier and API workflows
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More hotel and resort booking intake templates
Extended Stay Hotel lead-intake FAQs
How does the intake treat a lead who isn't authorized to pay?
The authorization question is one of the strongest signals in the catalog, so a 'no' answer routes the lead as needing a follow-up step rather than an immediate booking-ready send to your CRM.
What happens if a guest doesn't know their destination city yet?
Not knowing the specific city is scored lower than knowing it, but the lead still comes through — it's flagged as less booking-ready rather than filtered out.
Does the intake separate corporate travel planners from individual travelers?
Yes, the traveler-type question distinguishes individual, family, group, and corporate travel planner requests so you can prioritize based on who's actually behind the booking.
Can the amenities question help route leads to the right property type?
Amenity selections like full kitchen, laundry, and pet-friendly help indicate whether a guest needs a dedicated extended-stay property versus a standard hotel room.
Is a 10-night stay treated differently than a 30-night stay?
Yes — the length-of-stay question is weighted so 30-plus night bookings score noticeably higher than 7-13 night stays, reflecting the difference in inventory commitment.
How is this different from your Group Hotel Block intake?
Group Hotel Block is built around multi-room, multi-party bookings, while this intake is scoped to a single guest or party occupying one property for a continuous extended stay.
Turn extended stay hotel visitors into qualified events
Give every extended stay hotel visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you reply with a quote.