Which group charter enquiries deserve inspection time
Every group charter enquiry captures passenger count, trip type, and departure timing alongside booking authorization and any special needs, so you can see which enquiries are ready for an inspection before you commit aircraft availability.
The exact intake your group air charter leads complete
This is the real 7-question guided intake for Group Air Charter — the same flow your customers finish before you ever pick up the phone.
What a qualified group air charter lead should tell you
Charter flight arrangement for parties traveling together on a single aircraft, where passenger count, trip type, and routing determine the right aircraft category and pricing.
- Many Passengers Be Accommodated
- Trip This Group Charter
- Departure And Destination Locations
- This Charter Flight Depart
- This One-Way Trip Or
- Authorized Book And Confirm
- Group Have Any Special
The questions your team needs answered
Every group air charter intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| How many passengers need to be accommodated on this flight? | Groups of 6 to 20 carry the highest weight because they match the sweet spot for most charter fleets, while over-20 groups need larger aircraft sourcing before you can confirm the booking. |
| What type of trip is this group charter for? | Trip type distinguishes corporate, sports, leisure, and wedding groups, each of which typically needs different scheduling flexibility and cabin service. |
| What are the departure and destination locations? | Captures the detail in the customer’s own words so you’re briefed before the first call. |
| When do you need this charter flight to depart? | Departures within one week or one to four weeks score highest, letting you prioritize time-sensitive requests over inquiries with no firm date. |
| Is this a one-way trip or does it require a round trip? | Segments the lead so you can route, price, and prioritize it correctly. |
| Are you authorized to book and confirm this charter on behalf of the group? | A 'no' on booking authorization lowers the lead's weight since the actual decision-maker hasn't been reached yet, avoiding wasted quoting effort. |
| Does the group have any special needs such as extra luggage, pets, or accessibility requirements? | Special needs like pets, accessibility, or catering change which aircraft and vendors are viable, so this answer shapes which fleet options get quoted. |
How Cliont scores group air charter leads
Every answer is weighted automatically — no manual review required.
Value signals
- Under 6
- 6 to 12
- 13 to 20
- Over 20
- Within 1 week
- 1 to 4 weeks
Disqualifiers
- Not sure yet
See the lead your team receives
Group Air Charter Lead
From first click to qualified lead
Follow vehicle owners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the job
Smart questions adapt to their job and capture the full scope.
They add photos
Photos of the vehicle and damage come attached, so you quote before it rolls in.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for group air charter workflows
| Cliont capability | Group Air Charter application |
|---|---|
| Weighted lead scoring | Passenger count tiers and departure timing answers combine into a single score, so a 13-to-20-passenger group departing within a week ranks above a browsing inquiry three months out. |
| Conditional routing logic | One-way, round trip, and multi-leg answers route the lead to the right quoting workflow instead of a single generic charter request form. |
| Authorization flagging | A 'not authorized to book' answer automatically lowers priority and prompts a callback step to confirm the real decision-maker before ops time is spent. |
| Special-needs checklist | Multi-select answers for pets, accessibility, extra luggage, and catering needs are captured before the lead lands in your CRM, so aircraft selection accounts for cabin requirements from the first inquiry. |
Common group air charter lead scenarios
Corporate group, fast turnaround
6 to 12 passengers, corporate trip type, and departure within a week signal a high-value, time-sensitive lead worth immediate follow-up.
Wedding party, multi-leg routing
A wedding or special event group with multiple legs or stops and catering or dietary needs requires more coordination before a quote can be given.
Sports team with cargo needs
Over 20 passengers plus extra luggage or cargo flagged on intake tells you this enquiry needs a larger aircraft and freight-handling conversation up front.
Unauthorized early inquiry
A departure date more than three months out combined with a 'not authorized to book' answer suggests a lower-priority lead still gathering information, not one ready for an inspection.
Accessibility and pet accommodations
A group flagging accessibility requirements or pets traveling needs cabin configuration confirmed before yard or aircraft time gets scheduled for the wrong airframe.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book jobs
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More private aviation charter intake templates
Group Air Charter lead-intake FAQs
How does the intake handle different group sizes?
The passenger count question separates leads into under 6, 6 to 12, 13 to 20, and over 20, so mid-size groups that typically fill a light or midsize jet score highest without you cross-checking manifests manually.
Can the intake capture multi-leg or multi-stop trips?
Yes, the trip structure question distinguishes one-way, round trip, and multiple legs or stops, which tells your ops team whether they're pricing a single quote or a full multi-airport itinerary.
What happens if the person submitting the form isn't authorized to book?
The booking authorization question is weighted, so a 'no' answer lowers the lead's score and flags it for a callback to confirm the actual decision-maker before you invest quoting time.
Does the form surface special needs like pets or accessibility before I quote?
The special needs question lets groups select extra luggage, pets, accessibility requirements, or catering needs up front, so cabin configuration issues surface before you schedule aircraft time for the wrong setup.
How does departure timing affect lead priority?
Departures within one week or one to four weeks carry the highest weight, while more-than-three-months and not-sure-yet answers score lower, keeping urgent charters visible ahead of early-stage inquiries.
How is this different from the intake for last-minute private flights?
Group Air Charter is built around passenger count and group trip type, while the Last-Minute Private Flight intake is built around compressed departure windows regardless of group size.
Turn group air charter visitors into qualified jobs
Give every group air charter visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you tie up a bay.