Every international private flight enquiry, scored before it lands in your CRM
Tell us your departure and destination countries, passenger count, and passport status up front, so your team can confirm feasibility before quoting. Cliont collects passport copies and routes qualified international charter leads straight to your CRM.
Preview your international private flight intake
Explore 8 questions from the International Private Flight template. This interactive preview uses illustrative scoring and sample attachments. Open the full survey to try the complete intake.
What a qualified international private flight lead should tell you
Charter arrangement for a cross-border private flight, qualified on departure and destination countries, passenger count, passport validity, and any special handling needs before an operator or aircraft is sourced.
- Departure And Destination Countries
- This Flight Depart
- Many Passengers Will Be
- All Passengers Hold Valid
- Already Have Specific Aircraft
- Best Describes Purpose This
- Person Authorized Approve And
- Have Any Special Requirements,
The questions your team needs answered
Every international private flight intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What are your departure and destination countries? | Captures the detail in the customer’s own words so you’re briefed before the first call. |
| When do you need this flight to depart? | Departure timing carries the top weighting in this catalog, so it drives most of the difference between a same-week priority lead and a planning-ahead one. |
| How many passengers will be traveling? | Segments the lead so you can route, price, and prioritize it correctly. |
| Do all passengers currently hold valid passports for this trip? | Passport validity is heavily weighted because unconfirmed documentation for even one passenger can delay or cancel an international departure. |
| Do you already have a specific aircraft or operator in mind? | Whether the requester already has an aircraft or operator in mind changes whether your team needs to run a full sourcing search or simply confirm availability. |
| Which best describes the purpose of this flight? | Flight purpose separates leisure and business enquiries from medical transport or cargo, which require different aircraft configurations and turnaround handling. |
| Are you the person authorized to approve and book this charter? | Confirming booking authority is weighted separately so your team can tell a serious buyer from someone gathering information on behalf of a decision-maker. |
| Do you have any special requirements, such as pets, medical equipment, or extra baggage? | Flagging pets, medical equipment, or extra cargo up front lets your team confirm the aircraft can accommodate the request before scheduling. |
How Cliont scores international private flight leads
Configured answer weights help your team prioritize follow-up. Your team reviews each submission and decides the next step.
Value signals
- Within a week
- Within a month
- 1-3 months
- Just planning ahead
- All Passengers Hold Valid: yes
- Person Authorized Approve And: yes
See an example lead handoff
Illustrative lead details and score show how a submission can reach your team.
International Private Flight Lead
From first click to qualified lead
Follow vehicle owners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the job
Smart questions adapt to their job and capture the full scope.
They add photos
Photos of the vehicle and damage come attached, so you quote before it rolls in.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for international private flight workflows
| Cliont capability | International Private Flight application |
|---|---|
| Conditional routing logic | When a lead indicates they aren't the authorized booker, Cliont can flag the enquiry for a follow-up call with the actual decision-maker instead of a direct quote. |
| Weighted lead scoring | Departure timing, passport validity, and booking authority are the three highest-weighted signals in this intake, so a lead departing within a week with valid passports and an authorized booker scores well above a planning-ahead enquiry. |
| Document collection | Passport photo pages can be requested at intake so your operations team can verify traveler eligibility before sourcing an aircraft for a specific route. |
| Free-text route capture | The departure and destination countries question is collected as free text, letting your team see the exact route immediately instead of matching against a fixed list. |
Example international private flight lead scenarios
Illustrative situations explain the intake questions and possible follow-up.
Departing within the week
A traveler needs to leave for another country within days and all passengers already hold valid passports, so the intake flags this as a fast-moving, high-value lead for immediate follow-up.
Planning ahead, passports pending
Someone is exploring a future international trip but passports aren't confirmed yet, so the intake routes this as a lower-urgency lead that needs a documentation check before quoting.
Medical transport with equipment
The flight purpose is medical transport and the special-requirements question flags medical equipment onboard, prompting your team to confirm aircraft configuration before scheduling.
Enquiry from an unauthorized contact
The person filling out the form isn't the one who can approve and book the charter, so the intake surfaces this gap early instead of letting your team quote the wrong decision-maker.
Group flight, aircraft already chosen
A group of 10 or more passengers is traveling and the requester already has a specific aircraft or operator in mind, which changes the sourcing conversation from scratch to confirmation.
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Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More private aviation charter intake templates
International Private Flight lead-intake FAQs
What happens if not all passengers have valid passports yet?
The intake asks directly whether all passengers currently hold valid passports for the trip, and answers are weighted so leads without confirmed documentation are still captured but flagged for a documentation follow-up before your team commits aircraft or operator time.
How does the intake handle someone who isn't authorized to book?
A dedicated question asks whether the person submitting the enquiry is authorized to approve and book the charter, and their answer is weighted differently so your team can identify the actual decision-maker before quoting.
Does the intake distinguish leisure trips from medical or cargo flights?
Yes, the flight purpose question separates business, leisure, medical transport, and cargo or freight, so your team sees at a glance whether an enquiry needs standard handling or a different aircraft configuration.
How are special requirements like pets or medical equipment captured?
A multi-choice question covers pets, medical equipment, and extra baggage or cargo, so any special handling needs are recorded before your team schedules an aircraft.
Can this intake handle both a couple traveling and a large group charter?
The passenger count question spans 1-4, 5-9, and 10 or more, so the same form works for a private family trip or a larger group charter without needing a separate intake.
How does departure timing affect which leads get priority?
Departures within a week or within a month score highest, while planning-ahead enquiries still get captured but at a lower priority, so your team's follow-up order reflects real urgency.
Turn international private flight visitors into qualified jobs
Give every international private flight visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you tie up a bay.