Medical air charter intake that captures stretcher and attendant needs
Every enquiry captures flight urgency, whether onboard medical equipment or a stretcher is needed, and total passenger count before it reaches your CRM. Physician clearance and transport documentation come in with the enquiry, so ops can confirm aircraft fit before dispatch.
The exact intake your medical air charter leads complete
This is the real 6-question guided intake for Medical Air Charter — the same flow your customers finish before you ever pick up the phone.
What a qualified medical air charter lead should tell you
Charter flights arranged to transport a patient who needs medical oversight during travel, whether moving between hospitals, from a hospital home, or the reverse, often with onboard equipment or a stretcher required.
- Current Status Flight
- Patient Onboard Medical Equipment
- Departure And Arrival Locations
- Patient, Family Member, Or
- Patient Stretcher Accommodation On
- Many Passengers, Including Any
The questions your team needs answered
Every medical air charter intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What is the current status of the flight need? | Flight-need status separates same-hour emergencies from exploratory enquiries so operators know which requests need a callback immediately. |
| Does the patient require onboard medical equipment or a medical attendant during the flight? | Whether the patient needs onboard medical equipment or an attendant determines what medical crew or gear the aircraft must accommodate. |
| What type of departure and arrival locations are involved? | Segments the lead so you can route, price, and prioritize it correctly. |
| Are you the patient, a family member, or a medical or institutional representative arranging this flight? | Knowing whether a patient, family member, or institutional representative is arranging the flight determines who has authority to confirm details and pay. |
| Does the patient require stretcher accommodation on the aircraft? | A stretcher requirement directly limits which aircraft in the fleet can be dispatched, so it needs to be known before scheduling. |
| How many passengers, including any medical staff or family, will travel with the patient? | Passenger count including accompanying medical staff or family affects cabin configuration and whether a larger aircraft is needed. |
How Cliont scores medical air charter leads
Every answer is weighted automatically — no manual review required.
Value signals
- Planned, scheduled ahead of time
- Exploring options, no set date
- Patient
- Family member
- Medical or institutional representative
- Other arranger
Urgency signals
- Immediate emergency, within hours
- Urgent, within a few days
See the lead your team receives
Medical Air Charter Lead
From first click to qualified lead
Follow vehicle owners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the job
Smart questions adapt to their job and capture the full scope.
They add photos
Photos of the vehicle and damage come attached, so you quote before it rolls in.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for medical air charter workflows
| Cliont capability | Medical Air Charter application |
|---|---|
| Conditional branching | Stretcher and onboard equipment questions only surface once a medical need is indicated, keeping the intake short for straightforward exploratory enquiries. |
| Lead scoring | Flight-need urgency and arranger type (patient, family, or institutional representative) combine to prioritize immediate hospital-to-hospital transfers over exploratory requests. |
| Document capture | Physician clearance and equipment specification uploads attach to the enquiry so operations can confirm aircraft fit before the first callback. |
| CRM routing | Qualified medical transport requests, including stretcher and attendant flags, land in your CRM ready for dispatch coordination instead of buried in an inbox. |
Common medical air charter lead scenarios
Immediate ICU-to-ICU transfer
A family member reports an immediate emergency need with stretcher and medical attendant requirements between two hospitals, which the intake flags for urgent handling ahead of any planned request.
Planned hospital discharge to home
A scheduled, non-emergency trip from hospital to home with no stretcher requirement, arranged by an institutional representative on a set timeline rather than a same-day dispatch.
Exploratory enquiry, no set date
A patient researching options with no confirmed timeline and no equipment need yet, useful for building a pipeline without treating it as dispatch-ready.
Multi-passenger interfacility transfer
An institutional representative arranges an urgent transfer with four or more passengers, including medical staff and family, alongside onboard equipment needs, changing the aircraft and staffing requirements captured.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book jobs
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More private aviation charter intake templates
Medical Air Charter lead-intake FAQs
How does the intake distinguish an emergency request from a planned one?
The flight-need status question separates immediate emergencies, urgent multi-day needs, planned trips, and exploratory enquiries, so operators can see dispatch-level urgency at a glance rather than reading through free text.
Does the form capture whether the patient needs a stretcher or medical attendant?
Yes, the intake asks directly whether onboard medical equipment or an attendant is required and whether stretcher accommodation is needed, both of which affect aircraft selection before your team even calls back.
Can a hospital or family member submit the enquiry instead of the patient?
The intake asks whether the person submitting is the patient, a family member, or a medical or institutional representative, so your team knows who to coordinate with and what authority they have.
Does passenger count change how a lead is qualified?
Yes, the intake captures whether one, two to three, or four or more passengers will travel with the patient, which affects cabin configuration and staffing before scheduling.
How are departure and arrival types recorded?
The intake records whether the trip is hospital to hospital, hospital to home, home to hospital, or another combination, which helps operators anticipate ground coordination on both ends.
How is this different from a last-minute private flight enquiry?
Medical Air Charter intake asks about onboard medical equipment, stretcher needs, and arranger type, questions that don't appear on the Last-Minute Private Flight intake, so medical logistics are never missed.
Turn medical air charter visitors into qualified jobs
Give every medical air charter visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you tie up a bay.