Know which destination wedding leads are worth booking call time
Ask who's booking, how many guests need travel, and whether the destination and date are locked in, then collect venue confirmation before you hold room blocks and flight allotments that might not convert.
Preview your destination wedding travel intake
Explore 6 questions from the Destination Wedding Travel template. This interactive preview uses illustrative scoring and sample attachments. Open the full survey to try the complete intake.
What a qualified destination wedding travel lead should tell you
Coordination of flights, hotel or room blocks, ground transportation, and itinerary support for guests attending a wedding at an out-of-town or international destination, initiated by the couple, a professional planner, or an individual guest.
- Couple Or Wedding Organizer,
- How Many People Travel
- Wedding Destination And Date
- Wedding Destination, Including Country
- Travel Services Help Arranging
- Travel Arrangements Be Finalized
The questions your team needs answered
Every destination wedding travel intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| Are you the couple or wedding organizer, or a guest booking travel for this wedding? | Distinguishing the couple or organizer from an individual guest changes the deal size and who you should actually be negotiating room blocks with. |
| Approximately how many people need travel arrangements for this wedding? | Group size directly signals how much hotel and transport inventory you'd need to hold and the potential value of the booking. |
| Has the wedding destination and date already been confirmed? | A confirmed destination and date means the lead is ready to move on inventory now rather than still comparing venues. |
| What is the wedding destination, including country or region? | Captures the detail in the client’s own words so you’re briefed before the first call. |
| Which travel services do you need help arranging? | The specific services selected show whether this is a full-service booking or a narrower request, shaping how you scope the quote. |
| When do you need travel arrangements to be finalized? | The finalize timeline flags how soon you need to secure hotel and flight allotments before availability changes. |
How Cliont scores destination wedding travel leads
Configured answer weights help your team prioritize follow-up. Your team reviews each submission and decides the next step.
Value signals
- Couple or organizer
- Guest
- Corporate/professional planner
- Under 10
- 10-25
- 26-50
Disqualifiers
- Not sure yet
See an example lead handoff
Illustrative lead details and score show how a submission can reach your team.
Destination Wedding Travel Lead
From first click to qualified lead
Follow hosts and planners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the event
Smart questions adapt to their event and capture the full scope.
They add inspiration
Inspiration photos and event details come attached, so you can quote fast.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for destination wedding travel workflows
| Cliont capability | Destination Wedding Travel application |
|---|---|
| Role-based branching | The intake adapts based on whether the respondent is the couple/organizer, a guest, or a professional planner, so the right decision-maker information reaches your CRM. |
| Multi-select service capture | Selections across flights, hotel blocks, ground transportation, itinerary support, and excursions map directly to which vendors or partners you need to loop in before quoting. |
| Confirmation-aware scoring | Leads with a confirmed destination and date score higher than those still deciding, helping you avoid holding room or flight inventory on speculative inquiries. |
| CRM routing | Qualified destination wedding leads with group size and requested services already captured land in your CRM ready for a booking call, instead of sitting in an inbox while inventory holds expire. |
Example destination wedding travel lead scenarios
Illustrative situations explain the intake questions and possible follow-up.
Couple ready to lock room blocks
The couple has already confirmed the destination and date and needs hotel blocks and flights arranged for a 10-25 person group, marking a high-value, ready-to-book lead.
Guest booking their own travel
A single wedding guest fills out the intake to arrange their own flights and hotel, with the destination not yet finalized on their end, requiring a different follow-up path than a couple or organizer.
Planner handling a large group fast
A corporate or professional planner submits on behalf of a group over 50 needing everything finalized within a month, signaling both scale and a tight window to secure inventory.
Confirmed destination, unclear headcount
The couple has locked in the destination and date but selects 'Not sure yet' for group size, flagging a lead that needs a follow-up to size the room block correctly before you hold inventory.
Connect Cliont to your workflow
Connect your CRM
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Connect your legal software
Lawmatics, MyCase, Clio Manage and Clio Grow
Notify your team
Email, SMS, Slack
Configure other destinations
Google Sheets, configured webhooks, Zapier and API workflows
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More group travel intake templates
Destination Wedding Travel lead-intake FAQs
How does the intake tell a couple's inquiry apart from a guest's?
The first question asks whether the person submitting is the couple or organizer, a guest, or a professional planner, so you can route decision-makers differently from individual guests booking their own travel.
What happens if the destination and date aren't confirmed yet?
The intake still captures the intended destination as free text and flags that the date isn't locked, so you know this lead needs a check-in before you commit to holding hotel or flight inventory.
Can multiple guests from the same wedding submit separate intakes?
Yes, each guest can submit independently, and the intake distinguishes their role from the couple or organizer so you can track which bookings belong to the same wedding party.
How does this intake differ from the Family Reunion Travel intake?
Destination Wedding Travel adds destination-and-date confirmation and a role question specific to weddings, whereas Family Reunion Travel focuses on different group-coordination fields relevant to that occasion.
What services besides flights and hotels can leads request?
The intake lets leads select ground transportation, guest itinerary support, and activities or excursions in addition to flights and hotel or room blocks, so you see the full scope before quoting.
Does the form ask how urgently arrangements need to be finalized?
Yes, leads pick a timeframe from within 1 month up to over 6 months, which helps you prioritize which inquiries need immediate inventory holds versus longer-term planning.
Turn destination wedding travel visitors into qualified events
Give every destination wedding travel visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you reply with a quote.