Turn family reunion enquiries into booking-call-ready leads
Every family reunion enquiry runs through questions about group size, destination type, and who's actually coordinating the trip — so you know which reunions are ready for a booking call before you hold inventory on a maybe.
The exact intake your family reunion travel leads complete
This is the real 7-question guided intake for Family Reunion Travel — the same flow your customers finish before you ever pick up the phone.
What a qualified family reunion travel lead should tell you
Coordination of travel logistics for extended-family reunions — group lodging, transportation, and date planning across multiple travelers who may be departing from different cities or regions.
- Many People Expected Travel
- Travelers Be Departing From
- Destination Considering Reunion
- Reunion Planned Take Place
- Person Coordinating Bookings And
- Accommodations Group
- Help Arranging Group Transportation
The questions your team needs answered
Every family reunion travel intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| How many people are expected to travel for this family reunion? | Larger group sizes score higher because they represent bigger room blocks and greater booking value for your business. |
| Will travelers be departing from multiple different cities or regions? | Travelers departing from multiple cities or regions signals added coordination work for group flights or shared transfers that a single-origin group wouldn't need. |
| What type of destination are you considering for the reunion? | Segments the lead so you can route, price, and prioritize it correctly. |
| When is the reunion planned to take place? | Reunions planned within 3-6 months score higher than those with no set date, since vendors can still secure availability before that window closes. |
| Are you the person coordinating bookings and decisions for the group? | A confirmed coordinator is weighted well above a non-coordinator because they're the person who can actually commit to a booking. |
| What kind of accommodations does the group need? | Segments the lead so you can route, price, and prioritize it correctly. |
| Do you need help arranging group transportation such as shuttles or shared transfers? | Needing group transportation help adds scope to the reunion package and flags additional logistics that should be discussed on the booking call. |
How Cliont scores family reunion travel leads
Every answer is weighted automatically — no manual review required.
Value signals
- Fewer than 10
- 10 to 25
- 26 to 50
- More than 50
- Within 3 months
- 3 to 6 months
Disqualifiers
- Not sure yet
See the lead your team receives
Family Reunion Travel Lead
From first click to qualified lead
Follow hosts and planners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the event
Smart questions adapt to their event and capture the full scope.
They add inspiration
Inspiration photos and event details come attached, so you can quote fast.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for family reunion travel workflows
| Cliont capability | Family Reunion Travel application |
|---|---|
| Weighted scoring | Coordinator status is weighted so a respondent who confirms they're making bookings and decisions for the group scores meaningfully higher than a family member just gathering quotes. |
| Multi-select fields | Accommodation needs let a family flag a mix of hotel room block, vacation rental, or resort interest instead of forcing a single choice before you've even discussed options. |
| CRM routing | Reunions with larger group sizes and near-term timing windows are flagged and sent to your CRM as higher-priority than early-stage, no-date enquiries. |
| Add-on capture | The transportation question surfaces whether a group needs shuttles or shared transfers, so you can scope logistics support before the booking call instead of discovering it mid-call. |
Common family reunion travel lead scenarios
Large multi-generational reunion near-term
A group of 26-50 relatives wants to travel within 3 months and needs a hotel room block — the intake flags this as a high-value, time-sensitive lead worth prioritizing over slower-moving enquiries.
Early planning, no date set
The family is still deciding when to travel and selects 'No date set yet' for timing — the intake still captures group size and destination interest so you can nurture the lead without holding inventory prematurely.
Non-coordinator gathering initial quotes
A family member answers 'No' when asked if they're coordinating bookings and decisions — this scores lower than a confirmed coordinator, prompting a lighter-touch follow-up until the actual decision-maker is identified.
Multi-city departures add complexity
Travelers are departing from several different cities or regions, which signals added group-flight and transfer coordination that a single-origin reunion wouldn't require.
International cruise, accommodations undecided
The group is considering a cruise or international destination but hasn't settled on accommodations, so the intake surfaces this as needing more discovery before it's booking-call ready.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book events
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More group travel intake templates
Family Reunion Travel lead-intake FAQs
How does the intake handle reunions where no travel date has been set yet?
The intake still captures the 'No date set yet' answer along with group size and destination interest, but this timing option carries less weight than reunions planned within 3-6 months, so you can distinguish early-stage interest from ready-to-book groups.
What happens if the person filling out the form isn't the family's actual trip coordinator?
The intake asks directly whether the respondent is coordinating bookings and decisions for the group, and answers of 'No' score lower than confirmed coordinators — helping you avoid chasing someone who can't commit to a booking.
Can the intake flag reunions with travelers departing from multiple cities?
Yes, a yes/no question captures whether the group is departing from different cities or regions, which is useful for spotting reunions that will need coordinated group flights or shared transfers.
Does the intake ask about accommodation type before I quote a reunion?
It asks whether the group needs a hotel room block, vacation rental or house, resort, or is still deciding, so you can route the lead to the right inventory or vendor partner before a call is booked.
How does group size affect how a family reunion lead is scored?
Groups of 10 or more score higher than groups under 10, reflecting the larger room blocks and higher potential booking value that bigger reunions typically represent.
Is destination type used to route leads differently — domestic vs. international vs. cruise?
Yes, the intake captures whether the family is considering a domestic trip, international travel, a cruise, or hasn't decided, so you can direct the enquiry to the team or vendor best suited to that trip type.
Turn family reunion travel visitors into qualified events
Give every family reunion travel visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you reply with a quote.