Drop-off catering intake that captures guest count and delivery access
Ask about guest count, event date, and loading access before you pencil in a delivery slot, so a date only gets held for orders that are actually ready to confirm.
The exact intake your drop-off catering leads complete
This is the real 7-question guided intake for Drop-Off Catering — the same flow your customers finish before you ever pick up the phone.
What a qualified drop-off catering lead should tell you
Prepared food delivered to a wedding, corporate event, or private party without on-site staffing, setup, or service — the caterer's job ends at the door.
- Event This Food
- About How Many Guests
- Event Date
- Delivery Location Have Loading
- Disposable Plates, Utensils, And
- There Any Known Food
- Authorized Confirm Order And
The questions your team needs answered
Every drop-off catering intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What type of event is this food for? | Segments the lead so you can route, price, and prioritize it correctly. |
| About how many guests need to be fed? | Guest count carries the highest scoring weight in the catalog, since it directly sets order size and kitchen capacity needed. |
| When is the event date? | Event date determines how soon a delivery slot needs to be locked, so it's weighted alongside guest count as a top value signal. |
| Does the delivery location have a loading area accessible for food drop-off? | Loading area access affects whether a delivery can be fulfilled as promised, so a 'no' answer prompts a logistics review before a date is held. |
| Do you need disposable plates, utensils, and serving equipment included? | Separates real opportunities from leads that aren’t a fit yet. |
| Are there any known food allergies or dietary restrictions to accommodate? | Segments the lead so you can route, price, and prioritize it correctly. |
| Are you authorized to confirm the order and delivery details? | This question is directly weighted, since a lead who can't confirm the order shouldn't hold a delivery date until that's resolved. |
How Cliont scores drop-off catering leads
Every answer is weighted automatically — no manual review required.
Value signals
- Under 20
- 20 to 75
- 76 to 150
- Over 150
- Within 1 week
- 1 to 4 weeks
See the lead your team receives
Drop-Off Catering Lead
From first click to qualified lead
Follow hosts and planners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the event
Smart questions adapt to their event and capture the full scope.
They add inspiration
Inspiration photos and event details come attached, so you can quote fast.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for drop-off catering workflows
| Cliont capability | Drop-Off Catering application |
|---|---|
| Weighted lead scoring | Guest count and event date carry the heaviest weights, so a 76-to-150-guest order landing within a month scores higher than a small order with no set date. |
| Conditional flagging | A 'no' on loading area access is surfaced separately from scoring so your team can review delivery logistics before quoting. |
| CRM routing | Qualified drop-off orders — with guest count, dietary restrictions, and equipment needs attached — land in your CRM ready to quote instead of buried in email. |
| Authorization check | The confirm-authority question flags submissions from assistants or third parties, so you don't hold a date on a lead who can't actually confirm it. |
Common drop-off catering lead scenarios
Corporate lunch order
A office manager requests drop-off for 20 to 75 guests within the next month — a high-value combination the intake flags for quick follow-up.
Last-minute community drop-off
A nonprofit needs food within a week for under 20 guests; the intake weighs the tight date against the smaller order size instead of scoring it purely on guest count.
Large wedding overflow order
A couple wants drop-off for over 150 guests but the date is more than three months out, plus multiple dietary restrictions to track before quoting.
No loading access at venue
The delivery address has no accessible loading area, which the intake surfaces so logistics can be reviewed before a delivery window gets promised.
Assistant filling out the form
Someone submits the request but isn't authorized to confirm the order, so the lead is flagged for a confirmation call before a date is locked in.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book events
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More catering intake templates
Drop-Off Catering lead-intake FAQs
How does drop-off catering intake differ from your wedding or corporate catering intake?
It skips staffing and service-style questions and focuses on what drop-off actually requires: guest count, delivery access, and whether disposable serving equipment is needed. Wedding Catering and Corporate Catering leads route through their own separate intake logic.
What happens if a venue has no loading area for delivery?
The intake captures the loading access answer directly, so a 'no' can be flagged for your team to confirm logistics before you commit to a delivery window.
Does the intake ask whether the couple or planner needs plates and utensils included?
Yes — the disposable serving equipment question is part of every drop-off submission, so quotes can reflect the correct order size without a follow-up call.
How are dietary restrictions handled for a drop-off order?
The intake collects vegetarian, vegan, gluten-free, nut allergy, and other restrictions as a multi-select, so your kitchen has that detail before prep starts, not after delivery.
What if the person submitting the form isn't the one who can confirm the order?
The authorization question is weighted in scoring, so submissions from someone who can't confirm details are flagged lower and routed for a confirmation step instead of a held date.
Why does guest count carry more weight than event type in scoring?
Guest count and event date drive the highest-value signals in this catalog, since they most directly affect order size and how soon a delivery slot needs to be locked.
Turn drop-off catering visitors into qualified events
Give every drop-off catering visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you reply with a quote.