Wedding catering intake that captures guest count up front
Ask about guest count, wedding date, and meal service style right in the intake, then request venue floor plans and dietary notes before you block your calendar for a date that never books.
The exact intake your wedding catering leads complete
This is the real 8-question guided intake for Wedding Catering — the same flow your customers finish before you ever pick up the phone.
What a qualified wedding catering lead should tell you
Full-service food and beverage catering for a wedding celebration, qualified by guest count, wedding date, venue kitchen access, and meal service style so caterers can price and staff accurately.
- Estimated Guest Count
- Wedding Date
- Venue Location Or City
- Meal Service Style
- Any Guests Have Dietary
- Already Booked And Confirmed
- Venue Have In-House Kitchen
- Bar Or Alcohol Service
The questions your team needs answered
Every wedding catering intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What is your estimated guest count? | Mid-size guest counts (50-200) score highest because they fit standard packages, while very small or uncertain counts need more scoping before quoting. |
| When is your wedding date? | A date within one month carries the highest weight, since it signals a couple ready to book a consultation immediately. |
| What is the venue location or city for the wedding? | Captures the detail in the client’s own words so you’re briefed before the first call. |
| What meal service style are you looking for? | Segments the lead so you can route, price, and prioritize it correctly. |
| Do any guests have dietary restrictions or allergies that need to be accommodated? | A yes on dietary restrictions flags a menu that needs extra planning, so you can prepare tailored options ahead of the consultation. |
| Have you already booked and confirmed your wedding venue? | A confirmed venue booking scores higher than an unbooked one, reducing the risk of holding a date that never turns into a signed contract. |
| Does the venue have an in-house kitchen or require the caterer to bring full cooking equipment? | Knowing whether the venue has a kitchen changes the equipment and staffing needed, which affects how you scope the quote before the call. |
| Do you need bar or alcohol service included with catering? | Separates real opportunities from leads that aren’t a fit yet. |
How Cliont scores wedding catering leads
Every answer is weighted automatically — no manual review required.
Value signals
- Under 50
- 50-100
- 100-200
- Over 200
- Within 1 month
- 1-3 months
Urgency signals
- Plated sit-down
Disqualifiers
- Not sure yet
See the lead your team receives
Wedding Catering Lead
From first click to qualified lead
Follow hosts and planners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the event
Smart questions adapt to their event and capture the full scope.
They add inspiration
Inspiration photos and event details come attached, so you can quote fast.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for wedding catering workflows
| Cliont capability | Wedding Catering application |
|---|---|
| Weighted lead scoring | Prioritizes mid-size guest counts and near-term wedding dates so you spend consultation time on bookings most likely to confirm. |
| Conditional intake logic | Surfaces the kitchen setup and bar service answers so quotes account for equipment and beverage staffing before you respond. |
| File and document uploads | Collects venue floor plans or kitchen photos tied to the venue readiness question, so caterers see the space before the first call. |
| CRM routing | Sends qualified wedding leads with confirmed venue and date straight to your CRM instead of a shared inbox you have to sort manually. |
Common wedding catering lead scenarios
Large wedding, date within a month
High guest count paired with a near-term date signals a booking that needs a consultation fast, so the lead surfaces ahead of slower inquiries.
Early-stage couple, no date set
Guest count and date both marked uncertain suggest early planning; the intake still captures venue and meal style so you can follow up once details firm up.
Confirmed venue, no kitchen
Venue already booked but with no in-house kitchen changes the equipment and staffing quote, flagging a full cooking setup requirement before consultation.
Dietary restrictions plus bar service
Allergy accommodations combined with a bar service request point to a more complex menu and beverage quote than a standard buffet inquiry.
Mid-size guest count, venue confirmed
A 50-200 guest count with a booked venue represents the strongest fit for standard packages, so it routes to your CRM as a priority lead.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book events
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More catering intake templates
Wedding Catering lead-intake FAQs
What happens if a couple selects 'Not sure yet' for guest count?
The lead still comes through with the rest of their answers so you can follow up and pin down numbers before quoting, rather than losing the inquiry entirely.
Does the intake tell me if the venue has a kitchen?
Yes, the venue kitchen question flags whether you need full cooking equipment on site, which affects staffing and quote complexity before the consultation.
How does a dietary restriction answer change the lead?
A yes on dietary restrictions signals a menu that needs more planning time, so you can prepare tailored options ahead of the consultation instead of during it.
Can I tell if the couple already has a venue booked?
The intake asks directly whether the venue is confirmed, which helps you gauge how firm the booking is before you hold a date on your calendar.
If someone requests bar service, does it become a separate lead?
No, it stays part of the same wedding catering lead, but the bar and alcohol service answer lets you scope beverage service alongside food.
How is this different from the buffet catering or plated dinner intake?
This intake asks meal service style as one question covering plated, buffet, family style, stations, or cocktail-only, so a single form still routes couples toward the right service.
Turn wedding catering visitors into qualified events
Give every wedding catering visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you reply with a quote.