Corporate event intake that asks what your team actually needs to know
Every corporate inquiry captures event type, attendee count, and timeline, plus the event agenda and venue floor plan, so you know the scope before you agree to a consultation.
Preview your corporate event photography intake
Explore 5 questions from the Corporate Event Photography template. This interactive preview uses illustrative scoring and sample attachments. Open the full survey to try the complete intake.
What a qualified corporate event photography lead should tell you
Photography (and optional video) coverage of corporate events such as conferences, product launches, company parties, award galas, and trade shows, scoped by event type, expected attendee count, and timeline before a consultation is booked.
- Corporate Event Coverage
- Event Scheduled Take Place
- How Many Attendees Expected
- Also Video Coverage In
- Person Authorized Approve This
The questions your team needs answered
Every corporate event photography intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What type of corporate event needs coverage? | Event type tells you what shot list, lighting setup, and crew size to prepare for before the consultation. |
| When is the event scheduled to take place? | Events scheduled within two weeks score highest, so you can prioritize contacting leads before the date fills up with another booking. |
| Approximately how many attendees are expected? | Attendee count signals event scale, helping you scope crew size and pricing before committing calendar time to a consultation. |
| Do you also need video coverage in addition to photography? | A yes on video coverage flags a bundled photo-plus-video engagement, which needs a different crew and quote than photography alone. |
| Are you the person authorized to approve this booking? | Weighted 9 for yes versus 4 for no, this filters out inquiries made by someone who still needs internal sign-off before a date can be held. |
How Cliont scores corporate event photography leads
Configured answer weights help your team prioritize follow-up. Your team reviews each submission and decides the next step.
Value signals
- Within 2 weeks
- Within 1 month
- Within 3 months
- More than 3 months away
- Person Authorized Approve This: yes
See an example lead handoff
Illustrative lead details and score show how a submission can reach your team.
Corporate Event Photography Lead
From first click to qualified lead
Follow hosts and planners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the event
Smart questions adapt to their event and capture the full scope.
They add inspiration
Inspiration photos and event details come attached, so you can quote fast.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for corporate event photography workflows
| Cliont capability | Corporate Event Photography application |
|---|---|
| Weighted scoring engine | Weights near-term event dates and confirmed booking authority higher, so a conference happening in two weeks with an authorized approver surfaces above a dateless inquiry from someone still awaiting sign-off. |
| Conditional routing | Flags photo-plus-video requests differently from photography-only leads based on the video add-on answer, so you check video crew availability before quoting a bundled event. |
| File upload capture | Collects the event agenda or run-of-show and venue floor plan at intake, giving you shot-list and logistics context before the consultation instead of chasing it afterward. |
| CRM handoff | Sends qualified corporate leads, complete with event type, attendee count, and timeline, straight to your CRM instead of leaving dateless or unauthorized inquiries sitting in your inbox. |
Example corporate event photography lead scenarios
Illustrative situations explain the intake questions and possible follow-up.
Short-notice event, unconfirmed approver
A conference needs coverage within two weeks but the person submitting the form answers no to being the approver, so it's flagged for confirmation before the date is held.
Large product launch, long lead time
A product launch expects over 300 attendees more than three months out and wants photo plus video, scoring as high-value despite the distant date.
Small gathering, date undecided
A company party has no attendee count settled and the date isn't set yet, landing as a lower-priority lead until logistics firm up.
Trade show with approved budget
A trade show booth request comes in within a month from someone who confirms they can approve the booking, scoring near the top for immediate follow-up.
Gala with uncertain attendee count
An award gala inquiry marks attendee count as 'not sure' and requests photography only, prompting a clarifying call before the consultation is booked.
Connect Cliont to your workflow
Connect your CRM
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Notify your team
Email, SMS, Slack
Configure other destinations
Google Sheets, configured webhooks, Zapier and API workflows
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More event photography and video intake templates
Corporate Event Photography lead-intake FAQs
How does the intake handle events with a date that isn't set yet?
The 'Date not set yet' option carries the lowest timeline weight, so those inquiries surface as lower priority until the couple or planner confirms a real date, keeping you from holding a slot for something that may never book.
Can the intake tell if the person submitting it is actually authorized to book?
Yes, the authorization question is weighted 9 for a confirmed approver versus 4 for someone who isn't, so you can spot inquiries that still need internal sign-off before you commit calendar time.
Does the form separate photography-only requests from photo-plus-video bookings?
The video add-on question lets each lead flag whether video coverage is wanted alongside photography, so you can route bundled requests to include your video crew's availability before quoting.
How does attendee count affect how a lead is prioritized?
Attendee count options range from under 25 to over 300, giving you a sense of event scale so larger corporate gatherings can be routed for a fuller consultation and staffing plan.
I also shoot weddings and engagements — does this stay separate in my CRM?
Each subservice, including Wedding Photography, Wedding Videography, and Engagement Photography, uses its own intake, so corporate event leads land in your CRM tagged distinctly from wedding-side inquiries.
What does the intake collect before the consultation besides the questionnaire answers?
It requests an event agenda or run-of-show and a venue floor plan or layout, giving you logistics context before you sit down to talk pricing and shot lists.
Turn corporate event photography visitors into qualified events
Give every corporate event photography visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you reply with a quote.