Know which fleet relocation leads are worth pickup time
Ask how many vehicles need to move, what mix of cars, trucks, or heavy equipment is involved, and whether they're all currently drivable, plus a vehicle list, before you commit a driver or carrier to the job.
The exact intake your fleet relocation leads complete
This is the real 7-question guided intake for Fleet Relocation — the same flow your customers finish before you ever pick up the phone.
What a qualified fleet relocation lead should tell you
Coordinated transport of multiple company-owned vehicles from one location to another, typically for a business relocation, branch consolidation, or fleet redistribution, where vehicle count, mix, and route determine how the move needs to be staffed and priced.
- Many Vehicles Be Relocated
- Types Vehicles In Fleet
- This Single Relocation Route
- All Vehicles In Drivable,
- Fleet Relocation Happen
- Have Authority Approve This
- Vehicles Cross State Or
The questions your team needs answered
Every fleet relocation intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| How many vehicles need to be relocated? | Vehicle count is the strongest signal of job size, with single-vehicle requests weighted well below multi-vehicle fleets. |
| What types of vehicles are in the fleet? | Vehicle mix determines whether the job needs standard car haulers, heavy-equipment trailers, or a combination of carrier types. |
| Is this a single relocation route or multiple different destinations? | Segments the lead so you can route, price, and prioritize it correctly. |
| Are all vehicles currently in drivable, operable condition? | Drivable condition is weighted so operable fleets score higher, since non-operable vehicles typically require towing equipment rather than driven relocation. |
| When does the fleet relocation need to happen? | Timeline is weighted heavily toward immediate and within-a-month moves, separating active jobs from speculative planning inquiries. |
| Do you have authority to approve this relocation on behalf of the company? | Confirming approval authority is weighted lower when the submitter can't approve the move, preventing dispatch from being planned around an unauthorized request. |
| Will vehicles need to cross state or international borders? | Border-crossing status flags moves that need permits or specialized carrier documentation before a truck can be dispatched. |
How Cliont scores fleet relocation leads
Every answer is weighted automatically — no manual review required.
Value signals
- 2 to 5 vehicles
- 6 to 15 vehicles
- 16 or more vehicles
- All Vehicles In Drivable,: yes
- Within a month
- Planning ahead, no fixed date
Urgency signals
- Immediately
Disqualifiers
- Not sure yet
See the lead your team receives
Fleet Relocation Lead
From first click to qualified lead
Follow owners and general contractors through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the project
Smart questions adapt to their project and capture the full scope.
They add photos & plans
Site photos and plans come attached, so you scope before you bid.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for fleet relocation workflows
| Cliont capability | Fleet Relocation application |
|---|---|
| Weighted scoring engine | Weighs vehicle count, operable condition, and timeline together so a 16-vehicle immediate move scores higher than a single non-operable vehicle with no fixed date. |
| Multi-select intake fields | Captures mixed fleets in one submission, so a lead with cars, trucks, and heavy equipment doesn't get lost in a single-choice vehicle-type field. |
| Authority-to-approve gate | Flags submissions where the person hasn't confirmed they can approve the relocation, so your team doesn't plan dispatch around a lead that still needs internal sign-off. |
| Border-crossing detection | Surfaces state-line and international moves early so dispatch can account for permitting and carrier requirements before a truck is scheduled. |
Common fleet relocation lead scenarios
Large fleet, immediate move
A logistics manager needs 16-plus company vehicles relocated right away. High vehicle count and an immediate timeline both carry top weight, so this lead lands in your CRM as a priority pickup.
Single vehicle, not a fleet job
Someone submits asking about moving one company car. The vehicle-count answer carries the lowest weight in the catalog, so this can be routed for a lighter follow-up instead of a full fleet dispatch.
Mixed fleet crossing a border
A fleet includes cars, trucks, and heavy equipment that need to cross a state or international border. The vehicle-type and border-crossing answers flag this as a more complex move requiring specific permits and carrier equipment.
Inquiry without sign-off authority
A junior staffer fills out the form but can't confirm they're authorized to approve the relocation. That answer carries a low weight, so the lead surfaces as needing a decision-maker before you plan a truck.
Multi-destination fleet redistribution
A company is redistributing vehicles across several new locations rather than one origin-to-destination move. The routing question captures this so dispatch can plan multiple drop-offs instead of a single run.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book projects
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More vehicle transport intake templates
Fleet Relocation lead-intake FAQs
How is a Fleet Relocation intake different from the Dealer Vehicle Transport intake?
Fleet Relocation asks how many vehicles are moving and whether it's a single route or multiple destinations, since these jobs typically involve several company-owned vehicles at once rather than single dealer units moving one at a time.
What happens if the person filling out the form isn't authorized to approve the move?
That answer carries a low weight in the scoring model, so the lead can still reach your CRM but flagged for follow-up with a decision-maker before you commit a truck to the job.
Can the intake handle a fleet with different vehicle types, like trucks and heavy equipment mixed with cars?
Yes, the vehicle-type question is multi-select, so a shipper can indicate cars, trucks, heavy or specialized equipment, or other vehicle types in one submission.
Does the intake ask whether vehicles need to cross state or international borders?
Yes, there's a dedicated question covering same-state moves, interstate moves, and international border crossings, which helps you spot jobs that need extra permitting before dispatch.
What if some vehicles in the fleet aren't currently drivable?
The operable-condition question is weighted lower when vehicles aren't drivable, since those units typically need towing or specialized equipment rather than a standard driven relocation.
Where do qualified fleet relocation leads end up?
Once a submission is scored, qualified leads are sent directly to your CRM so your team can review vehicle count, mix, and timeline before scheduling pickup.
Turn fleet relocation visitors into qualified projects
Give every fleet relocation visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you send an estimator.