Know which airport transfer leads are worth booking call time
Guests share their flight number and time, passenger count, and airport direction, then upload flight confirmation before you decide whether to hold a vehicle.
The exact intake your airport transfer leads complete
This is the real 7-question guided intake for Airport Transfer — the same flow your customers finish before you ever pick up the phone.
What a qualified airport transfer lead should tell you
Scheduled ground transportation to, from, or between an airport and a local destination, qualified on transfer direction, passenger count, flight timing, and vehicle requirements.
- This Airport Transfer
- This Transfer Going Airport,
- Many Passengers Travel
- Specific Vehicle Type, Such
- Have Confirmed Flight Number
- This Booking Being Arranged
- Extra Assistance, Such As
The questions your team needs answered
Every airport transfer intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| When do you need this airport transfer? | A same-day or within-3-days answer signals a near-term pickup that needs vehicle allocation immediately rather than sitting in a general queue. |
| Is this transfer going to the airport, from the airport, or both? | Segments the lead so you can route, price, and prioritize it correctly. |
| How many passengers need to travel? | Passenger count determines whether a sedan or a larger van or shuttle is required, directly affecting which vehicle can be held for the trip. |
| Do you require a specific vehicle type, such as a van, luxury car, or wheelchair-accessible vehicle? | A yes answer flags that a specific vehicle, such as a luxury car or wheelchair-accessible car, must be sourced before the slot can be confirmed. |
| Do you have a confirmed flight number and time for this trip? | A confirmed flight number and time lets dispatch build in delay buffers and reduces the risk of a missed pickup at the terminal. |
| Who is this booking being arranged for? | This distinguishes a self-booked family trip from a corporate or group booking, and flags requests made by someone not authorized to confirm details. |
| Do you need extra assistance, such as help with luggage, child seats, or mobility support? | A yes answer means the driver needs to plan for extra time or equipment, such as a child seat or help with luggage, before arrival. |
How Cliont scores airport transfer leads
Every answer is weighted automatically — no manual review required.
Value signals
- Today
- Within 3 days
- This week
- A future date beyond this week
- Have Confirmed Flight Number: yes
- Myself or my family
See the lead your team receives
Airport Transfer Lead
From first click to qualified lead
Follow hosts and planners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the event
Smart questions adapt to their event and capture the full scope.
They add inspiration
Inspiration photos and event details come attached, so you can quote fast.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for airport transfer workflows
| Cliont capability | Airport Transfer application |
|---|---|
| Conditional lead scoring | Weighs same-day and within-3-day pickup requests higher than future-dated ones, so dispatch sees urgent airport runs first. |
| Flight confirmation flag | Surfaces bookings missing a confirmed flight number and time so staff can follow up before allocating a vehicle to an unconfirmed slot. |
| Vehicle-type routing | Uses the vehicle requirement and passenger count answers to route van, luxury, or wheelchair-accessible requests to the matching fleet queue. |
| Authorization check | Flags bookings made by someone not authorized to confirm trip details so a hold isn't placed until the actual traveler verifies the pickup. |
| CRM record sync | Sends transfer direction, passenger count, and assistance needs into the CRM record so dispatch has full context without re-asking the guest. |
Common airport transfer lead scenarios
Same-day arrival with confirmed flight
A guest needs pickup today with a confirmed flight number and time, giving dispatch enough detail to build in a landing buffer and allocate a vehicle immediately.
Corporate group needing a van
A booking arranged for a corporate client with 6 or more passengers and a specific vehicle requirement flags a different fleet queue than a standard family transfer.
Round trip with mobility assistance
A round-trip booking that requests luggage or mobility support signals extra driver prep time and a vehicle type check before confirmation.
Booking made without authorization
Someone arranging a transfer for another person who is not authorized to confirm details lowers priority until the actual traveler verifies pickup information.
Future date with no flight yet
A transfer requested for a date beyond this week without a confirmed flight number is worth capturing, but shouldn't tie up a vehicle hold until details firm up.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book events
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More ground transportation intake templates
Airport Transfer lead-intake FAQs
How does the intake treat bookings without a confirmed flight number yet?
The intake still captures the request but flags the missing flight confirmation, so staff know to follow up before committing a vehicle to that slot.
Can guests specify a wheelchair-accessible vehicle or van through this intake?
Yes, the vehicle-type question lets guests indicate they need a specific vehicle such as a van, luxury car, or wheelchair-accessible car, which routes the lead to the right fleet queue.
How are corporate or group bookings scored differently from family trips?
The intake asks who the booking is being arranged for, distinguishing a self-booked family trip from a corporate client or group event so pricing and vehicle assignment can adjust accordingly.
What happens if the person filling out the form isn't authorized to confirm details?
That answer carries the lowest weight in the catalog, so the lead is still captured but held back from immediate scheduling until the actual traveler verifies pickup information.
Does the intake distinguish between airport pickups, drop-offs, and round trips?
Yes, guests select whether the transfer is to the airport, from the airport, or a round trip, which changes how buffer time and pricing are calculated.
Should I use this intake for wheelchair-accessible transportation requests?
This catalog covers vehicle-type and assistance needs within a standard airport transfer; for a dedicated accessible transportation workflow, use the Accessible Transportation subservice instead.
Turn airport transfer visitors into qualified events
Give every airport transfer visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you reply with a quote.