See trip timing and passenger count before you hold a car
Guests select trip type, passenger count, and confirm pickup and drop-off locations before submitting, plus any vehicle needs like child seats or extra luggage space. Flight itineraries and event details attach automatically so your team sees the full trip before responding.
The exact intake your private driver leads complete
This is the real 6-question guided intake for Private Driver — the same flow your customers finish before you ever pick up the phone.
What a qualified private driver lead should tell you
A private driver engagement covering airport transfers, hourly as-directed service, or multi-day touring, where trip type, passenger count, and pickup/drop-off details must be confirmed before a vehicle is held for the trip.
- Trip Private Driver
- Many Passengers Will Be
- Driver Service
- Have Specific Pickup And
- Any Special Vehicle Features,
- Booking This Yourself Or
The questions your team needs answered
Every private driver intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What type of trip do you need a private driver for? | Trip type separates airport transfers and one-way rides from multi-day touring or event work, each needing different vehicle assignments and follow-up questions. |
| How many passengers will be traveling? | Passenger count determines whether a sedan, SUV, or larger vehicle needs to be dispatched for the trip. |
| When do you need the driver service? | Timing carries the heaviest weights in the catalog, so a same-day request scores well above a future-planning inquiry with no fixed date. |
| Do you have specific pickup and drop-off locations already confirmed? | Confirmed pickup and drop-off locations score higher than unconfirmed ones because they mean less back-and-forth before the trip can be scheduled. |
| Do you require any special vehicle features, such as extra luggage space or child seats? | Special vehicle needs like child seats or wheelchair access must be known before dispatch commits a car, and a wheelchair-accessible request may belong on the Accessible Transportation intake instead. |
| Are you booking this for yourself or on behalf of another traveler or group? | Knowing whether the guest is booking for themselves, family, a corporate group, or as an event organizer determines which follow-up workflow and account handling applies. |
How Cliont scores private driver leads
Every answer is weighted automatically — no manual review required.
Value signals
- Within 24 hours
- This week
- This month
- Future planning, no fixed date yet
- Have Specific Pickup And: yes
See the lead your team receives
Private Driver Lead - Airport Transfer, Within 24 Hours
From first click to qualified lead
Follow hosts and planners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the event
Smart questions adapt to their event and capture the full scope.
They add inspiration
Inspiration photos and event details come attached, so you can quote fast.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for private driver workflows
| Cliont capability | Private Driver application |
|---|---|
| Conditional question branching | The trip-type answer (airport transfer, hourly, multi-day touring, event) changes which follow-up details the intake asks for, instead of showing every guest the same generic form. |
| Weighted lead scoring | Timing (within 24 hours through future planning) and whether pickup/drop-off locations are confirmed combine to rank leads, so same-day trips with locked itineraries surface above vague future inquiries. |
| CRM routing | Qualified private driver requests, tagged with who's booking (self, family, corporate, or organizer), land directly in your CRM so corporate accounts can be worked separately from one-off leisure trips. |
| Multi-choice requirement capture | The vehicle-features question (extra luggage, child seat, wheelchair accessible, none) tells dispatch what to prep before the car is assigned, cutting last-minute swaps. |
Common private driver lead scenarios
Same-day airport transfer
A single traveler needs pickup within 24 hours with confirmed flight and drop-off address — the intake flags this as time-sensitive so it reaches your team before the window closes.
Multi-day touring for a group organizer
An event organizer books multi-day touring for 6-10 passengers weeks out — locations aren't finalized yet, but the group size and trip length signal it's worth a planning call.
Corporate hourly-as-directed booking
A business travel coordinator requests hourly service for executives without fixed stops yet — the intake captures who's booking so it routes to your corporate-account workflow.
Special occasion with vehicle needs
A family books a driver for a wedding and needs a child seat and extra luggage space — the multi-choice vehicle question surfaces requirements before you assign a car.
Future-planning inquiry, no fixed date
A guest is exploring options for a trip months away with no locations confirmed yet — the intake still captures passenger count and trip type so you can follow up when it firms up.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book events
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More ground transportation intake templates
Private Driver lead-intake FAQs
How does the intake tell a private driver request apart from an airport transfer or luxury car service request?
The trip-type question lets guests select airport transfer, hourly as-directed, multi-day touring, or event travel, so requests that are really Airport Transfer or Luxury Car Service jobs can be routed to those siblings instead of clogging your private driver pipeline.
What if a guest needs a wheelchair-accessible vehicle?
The vehicle features question includes a wheelchair-accessible option, so those requests are flagged and can be redirected to your Accessible Transportation workflow if that's a better fit for the trip.
How does the intake handle corporate or group bookings differently from individual travelers?
Guests indicate whether they're booking for themselves, family, a corporate group, or as an event organizer, which lets you route corporate travelers and group organizers into a different follow-up track than solo leisure bookings.
Can the form flag last-minute requests before they sit in a queue?
Yes — requests needing a driver within 24 hours carry the highest timing weight in the catalog, so same-day trips surface ahead of future-planning inquiries with no fixed date.
What happens if pickup and drop-off locations aren't confirmed yet?
The intake still accepts the lead, but confirmed locations carry more weight than unconfirmed ones, so a booking with a locked itinerary scores higher than one still being planned.
Does the intake capture passenger count so I know what vehicle to send?
Yes — guests select a passenger range from 1-2 up to more than 10, which tells your dispatch team whether a sedan, SUV, or larger vehicle is needed before you commit a car.
Turn private driver visitors into qualified events
Give every private driver visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you reply with a quote.