Know which after-school enrichment leads deserve a tour
Ask about age or grade range, enrichment interests, and current enrollment status up front, confirm guardianship, and collect accommodation notes before you hold a tour slot for a family who may never enroll.
The exact intake your after-school enrichment leads complete
This is the real 7-question guided intake for After-School Enrichment — the same flow your customers finish before you ever pick up the phone.
What a qualified after-school enrichment lead should tell you
Structured enrichment activities—academic tutoring, arts, sports, STEM, or music—offered to school-age children during after-school hours, distinct from standard supervised care and qualified by the child's age range, activity interest, and current enrollment status.
- Age Or Grade Range
- Enrichment Activities Interested In
- Child Enrolled In Regular
- Many Days Per Week
- Parent Or Legal Guardian
- Would Like Enrichment Activities
- Child Have Any Accommodations
The questions your team needs answered
Every after-school enrichment intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What is the age or grade range of the child needing enrichment activities? | Age or grade range determines which enrichment track and age-appropriate staffing to offer, so it's checked before booking a tour. |
| Which type of enrichment activities are you interested in? | Knowing whether a family wants tutoring, arts, sports, STEM, or music lets staff match the child to an existing class slot before offering a tour. |
| Is the child currently enrolled in a regular after-school care program? | Whether the child is already in a regular after-school program shows if enrichment is a supplement or the family's only need, which changes which track staff propose. |
| How many days per week do you need enrichment activities? | Segments the lead so you can route, price, and prioritize it correctly. |
| Are you the parent or legal guardian of the child? | Confirming legal guardian status is the highest-weighted signal in this catalog, since only a guardian can complete enrollment paperwork. |
| When would you like enrichment activities to begin? | Distinguishing 'as soon as possible' from 'just exploring options' tells staff which leads to prioritize for tour scheduling this week. |
| Does the child have any accommodations or support needs the program should know about? | Flagging accommodation or support needs early lets staff confirm program fit before a tour is booked, avoiding a wasted slot. |
How Cliont scores after-school enrichment leads
Every answer is weighted automatically — no manual review required.
Value signals
- Parent Or Legal Guardian: yes
See the lead your team receives
After-School Enrichment Lead
From first click to qualified lead
Follow patients and caregivers through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the visit
Smart questions adapt to their visit and capture the full scope.
They share details
Symptoms, history, and documents come attached before the visit.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for after-school enrichment workflows
| Cliont capability | After-School Enrichment application |
|---|---|
| Multi-select intake fields | Lets a family indicate interest in tutoring, arts, sports, STEM, or music in one submission, instead of requiring a call to clarify which activities they want. |
| Weighted lead scoring | Automatically ranks confirmed parents or legal guardians above unclear relationships, so staff prioritize verified guardians when scheduling tours. |
| Conditional flagging | Routes leads that flag accommodation or support needs to a staff review step rather than auto-offering a tour slot. |
| CRM routing | Sends age or grade range, days needed per week, and current enrollment status straight into your CRM so staff can match a lead to an existing class before offering a tour. |
Common after-school enrichment lead scenarios
Verified guardian, ready now
A confirmed parent or legal guardian selects grades 1-3, wants five days a week, and picks 'as soon as possible' — the intake scores this as a strong tour-ready lead.
Relative inquiring, not the guardian
Someone other than the parent or legal guardian submits the form, which scores lower and prompts staff to verify enrollment authorization before booking a tour.
Already enrolled, just adding activities
A family whose child is already in a regular after-school program is looking to add enrichment on top, a different fit than a family choosing between enrichment and sibling programs like Homework Support.
Accommodation needs flagged
The family indicates the child has accommodation or support needs, so the lead routes to a staff review step to confirm program fit before a tour slot is offered.
Undecided on activity type
A family selects 'Not sure' for enrichment interests and 'just exploring options' for timing, signaling a conversation is needed before a tour is scheduled.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book visits
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More after-school care intake templates
After-School Enrichment lead-intake FAQs
How does the intake confirm someone has authority to enroll a child?
The catalog asks directly whether the submitter is the parent or legal guardian, and this answer carries the highest weight in the scoring model. A non-guardian response scores lower, flagging the lead for staff to verify enrollment authority before a tour is offered.
Can a family select more than one type of enrichment activity?
Yes, the activity-type question is multi-select, so a family can indicate interest in tutoring, arts, sports, STEM, and music together. This gives staff the full picture before recommending a track, rather than guessing from a single answer.
What happens when a family flags an accommodation need?
That answer is captured as its own question rather than buried in free text, and flagged leads are routed for staff review before a tour is automatically offered, so program fit can be confirmed first.
Does the intake distinguish new families from those already in after-school care?
Yes, one catalog question asks whether the child is currently enrolled in a regular after-school program. That distinguishes families adding enrichment on top of existing care from families whose only need is enrichment, which matters when deciding whether to also mention siblings like Early Dismissal Care.
How does start-date preference affect which leads get a tour first?
The intake asks whether the family wants to begin as soon as possible, within a month, next semester, or is just exploring. Staff can use that answer to prioritize which leads to schedule for a tour this week versus later.
What if a family isn't sure which activities they want?
The activity-type question includes a 'Not sure' option, and those leads are better suited to a follow-up conversation than an immediate tour booking, since staff need to understand the child's interests first.
Turn after-school enrichment visitors into qualified patients
Give every after-school enrichment visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you book front-desk time.