Know which homework support leads are worth tour time
Every enquiry captures grade level, target subjects, and preferred days per week, plus a recent report card, so you know which families are ready to book a tour and which are just browsing.
The exact intake your homework support leads complete
This is the real 6-question guided intake for Homework Support — the same flow your customers finish before you ever pick up the phone.
What a qualified homework support lead should tell you
After-school assistance where a child works through assignments, gets subject-specific help, and builds study habits with an adult keeping an eye on progress.
- Grade Level Child In
- Subjects Child Most Help
- Many Days Per Week
- Homework Support Begin
- Parent Or Guardian Available
- Would Prefer Homework Support
The questions your team needs answered
Every homework support intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What grade level is the child currently in? | Grade level helps confirm the child fits your program's age range and points to the right academic level for a tutor match. |
| Which subjects does the child need the most help with? | Knowing which subjects need the most help lets you line up a tutor with the right expertise before the tour instead of guessing afterward. |
| How many days per week is homework support needed? | Frequency is weighted so families needing support 5 or more days a week score above occasional or as-needed requests, helping you fill recurring spots first. |
| When do you need homework support to begin? | Start timeline is weighted so families ready immediately or within two weeks outrank those still exploring, keeping your tour calendar focused on real enrollments. |
| Is a parent or guardian available to coordinate scheduling and communicate with the tutor? | The wide gap between the yes and no weights flags whether a parent can actually keep scheduling and communication going, which predicts follow-through on the tour and enrollment. |
| Where would you prefer homework support to take place? | Location preference lets you confirm logistics fit, such as tutor travel or online capability, before proposing a specific tour time. |
How Cliont scores homework support leads
Every answer is weighted automatically — no manual review required.
Value signals
- 1-2 days
- 3-4 days
- 5 or more days
- Occasional or as-needed
- Within two weeks
- Within a month
Urgency signals
- Immediately
See the lead your team receives
Homework Support Lead
From first click to qualified lead
Follow patients and caregivers through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the visit
Smart questions adapt to their visit and capture the full scope.
They share details
Symptoms, history, and documents come attached before the visit.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for homework support workflows
| Cliont capability | Homework Support application |
|---|---|
| Automated lead scoring | Weighs weekly frequency and start-timeline answers so a family needing daily support starting immediately outranks one that's just browsing. |
| Conditional follow-up flags | Families who select 'Not sure' on subjects are marked for a manual conversation instead of being routed straight into a tutor match. |
| Document upload | Collects a recent report card or IEP documentation before the tour, so staff walk in already knowing the academic context. |
| CRM routing | Sends grade level, subjects, frequency, and coordination availability together, so your team can staff the right tutor before confirming a tour slot. |
Common homework support lead scenarios
Daily support, ready to start now
Family selects 5+ days per week and an immediate start date, with a parent confirmed as available to coordinate — the intake scores this as a top priority for a tour.
Occasional help, still exploring
Family picks occasional/as-needed frequency and 'just exploring options' for timing, which scores lower so it doesn't crowd out families ready to enroll.
No parent available to coordinate
Frequency and start date look strong, but the family answers no on parent availability to coordinate — a logistics flag that predicts scheduling friction before you commit a spot.
Multi-subject middle schooler
Family selects several subjects plus general organization and study habits for a middle schooler, signaling a need for broader academic support rather than a single-subject fix.
Online sessions, flexible start
Family prefers online sessions and a start within a month rather than immediately — useful for matching remote-capable tutors before proposing a tour time.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book visits
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More after-school care intake templates
Homework Support lead-intake FAQs
How does the intake handle families who aren't sure which subjects their child needs help with?
The subject question includes a 'Not sure' option, so those leads still reach your CRM but are flagged for a conversation to identify needs rather than being auto-matched to a subject-specific tutor.
Why does the intake ask if a parent is available to coordinate scheduling?
This yes/no answer carries a large weight difference because ongoing homework support depends on someone communicating with the tutor and confirming sessions — a family without that person is a higher-risk booking.
Can I prioritize families who need support most days of the week?
Yes. The weekly frequency question is weighted so that 5-or-more-days answers score higher than occasional or as-needed requests, helping you fill recurring slots first.
What happens with families who say they're just exploring options?
Those leads still route to your CRM, but the start-timeline answer scores lowest, so they don't take priority over families who need support immediately or within two weeks.
Does the intake capture where sessions should happen?
Yes, families indicate a preference for in-home, tutor's location, online, or no preference, so you can confirm logistics fit before offering a tour.
How is this different from the After-School Enrichment intake?
Homework Support asks about grade level, specific subjects, and academic scheduling needs, while After-School Enrichment focuses on activity interests rather than coursework — each library page uses its own catalog.
Turn homework support visitors into qualified patients
Give every homework support visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you book front-desk time.