Every holiday break care enquiry, scored before it reaches your CRM
Every holiday break inquiry captures how many children need care, their age groups, and how much of the break they need covered, plus guardian verification, so you can see which families are ready to hold a spot.
The exact intake your holiday break care leads complete
This is the real 6-question guided intake for Holiday Break Care — the same flow your customers finish before you ever pick up the phone.
What a qualified holiday break care lead should tell you
Supervised care for school-age children during multi-day school holidays, qualified by number of children, age mix, how much of the break is needed, and daily hour coverage.
- Many Children Holiday Break
- Age Group(S) Children Needing
- Much Holiday Break Care
- Hours Coverage Each Day
- Child Enrolled In After-School
- Parent Or Legal Guardian
The questions your team needs answered
Every holiday break care intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| How many children need holiday break care? | The number of children affects whether you have room and the right staff-to-child ratio for the break. |
| What age group(s) are the children needing care? | Age mix determines which activities and supervision levels a household will need across the break. |
| How much of the holiday break do you need care for? | Break duration carries the highest scoring weight, distinguishing full-break commitments from occasional-day requests that don't warrant holding a slot. |
| What hours of coverage do you need each day? | Daily hour needs determine whether a family fits your existing shift coverage or requires extended-hours staffing. |
| Is the child currently enrolled in an after-school program? | Knowing whether the child is already enrolled tells staff if this is an add-on for an existing family or a first-touch inquiry from a new one. |
| Are you the parent or legal guardian arranging this care? | The wide weight gap between guardian and non-guardian answers flags inquiries that need authorization confirmation before a spot is held. |
How Cliont scores holiday break care leads
Every answer is weighted automatically — no manual review required.
Value signals
- The entire break
- Multiple weeks
- One week
- Only occasional days
- Parent Or Legal Guardian: yes
See the lead your team receives
Holiday Break Care Lead
From first click to qualified lead
Follow patients and caregivers through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the visit
Smart questions adapt to their visit and capture the full scope.
They share details
Symptoms, history, and documents come attached before the visit.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for holiday break care workflows
| Cliont capability | Holiday Break Care application |
|---|---|
| Weighted scoring | Break-duration answers carry the highest weights (entire break, multiple weeks, one week), so full-holiday requests automatically rank above occasional-day inquiries. |
| Guardian verification flag | The parent/guardian yes-no question has a wide weight gap (9 vs 2), so inquiries submitted by someone other than a legal guardian are automatically flagged for follow-up. |
| Multi-child, multi-age capture | The child-count and age-group questions capture households with several kids across different age bands on one lead, instead of forcing separate submissions. |
| Guided document collection | Guardianship documentation can be requested during intake so staff don't chase paperwork after a family has already been told a spot is being held. |
Common holiday break care lead scenarios
Full-break coverage for two kids
A family needs care for the entire holiday for an elementary-age and a preschool-age child, and the intake flags this as a high-duration request worth prioritizing for a tour.
Occasional days only
A parent only needs coverage for a few scattered days rather than the full break, which the intake captures separately so you don't hold a full-break slot for a low-commitment need.
Mixed age groups in one household
Toddler and preteen siblings need different supervision setups, and the multi-choice age question lets you see the full mix before deciding if you can accommodate both.
Not yet enrolled anywhere
A family isn't currently in an after-school program and is inquiring about holiday care as a first touchpoint, which signals a new-family lead rather than an existing parent adding a break.
Inquiry submitted by a non-guardian
A grandparent or babysitter fills out the form on behalf of a family, and the guardian-verification question flags this so staff can follow up before confirming enrollment.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book visits
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More after-school care intake templates
Holiday Break Care lead-intake FAQs
Can the intake handle families who only need a few days of holiday coverage instead of the full break?
Yes, the break-duration question separates full-break requests from multiple weeks, one week, or only occasional days, so you can see commitment level before allocating a spot.
How does the intake handle a family with children in different age groups?
The age-group question is multi-select, so a household with a preschooler and an elementary-age child both show up on the same lead, letting you check staffing and grouping fit before the tour.
What happens if the person submitting the inquiry isn't the parent or legal guardian?
The guardian question is weighted so a non-guardian answer scores lower, prompting your team to confirm authorization before treating the inquiry as enrollment-ready.
Does the intake ask if the child is already in our after-school program?
Yes, it asks whether the child is currently enrolled, which helps you distinguish existing families adding holiday coverage from new families inquiring for the first time.
How is this different from the Early Dismissal Care intake?
Holiday Break Care asks about break length and daily hours across a multi-day closure, while Early Dismissal Care is built around single-day schedule changes, so the qualifying questions and staffing signals differ.
Can I require documentation before confirming a holiday break spot?
Yes, you can attach upload requirements such as guardianship documentation to the intake so families provide it before their inquiry reaches your CRM as qualified.
Turn holiday break care visitors into qualified patients
Give every holiday break care visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you book front-desk time.