Preschool daycare intake that asks what your team actually needs to
Every preschool inquiry captures the child's age, desired start date, and weekly schedule needs, plus immunization records and guardian confirmation, so you know who's ready to enroll before you offer a tour.
The exact intake your preschool daycare leads complete
This is the real 6-question guided intake for Preschool Daycare — the same flow your customers finish before you ever pick up the phone.
What a qualified preschool daycare lead should tell you
Daytime care and early-learning activities for children roughly 2 to 5 years old, structured around a school-like schedule rather than infant or drop-in care.
- Age Child Needing Care
- Many Days Per Week
- Daycare Start
- Parent Or Legal Guardian
- Schedule Daycare Hours
- Child Toilet Trained
The questions your team needs answered
Every preschool daycare intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What is the age of the child needing care? | Children between 2 and 5 score highest because they fall squarely within the preschool age range this program is built for, while under-2 and 6-plus responses point toward a different daycare fit. |
| How many days per week do you need daycare? | Days-per-week needed isn't scored but tells you how the family's schedule fits your existing class capacity. |
| When do you need daycare to start? | How soon care is needed is one of the strongest urgency signals, separating families ready to enroll now from those still comparing options months out. |
| Are you the parent or legal guardian of the child? | A 'No' answer flags that the person submitting the form may not have authority to enroll the child, prompting verification before you hold a spot. |
| What type of schedule do you need for daycare hours? | Schedule type isn't weighted but determines whether the family fits a full-day, half-day, or before/after-school slot you actually have open. |
| Is the child currently toilet trained? | Toilet-training status isn't scored but helps staff assign the child to the appropriate classroom before the tour. |
How Cliont scores preschool daycare leads
Every answer is weighted automatically — no manual review required.
Value signals
- 2 to 3 years
- 4 to 5 years
- Within a month
- 1-3 months
- Parent Or Legal Guardian: yes
Urgency signals
- Immediately
See the lead your team receives
Preschool Daycare Lead
From first click to qualified lead
Follow patients and caregivers through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the visit
Smart questions adapt to their visit and capture the full scope.
They share details
Symptoms, history, and documents come attached before the visit.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for preschool daycare workflows
| Cliont capability | Preschool Daycare application |
|---|---|
| Weighted scoring engine | Combines the child's age band with the requested start date, so a 4-year-old needing care immediately scores far higher than an exploratory inquiry for a 6-year-old. |
| Guardianship flag | Surfaces whether the person submitting the form is the parent or legal guardian, so front-desk staff know to verify enrollment authority before confirming a tour. |
| Document collection | Requests immunization records and pickup authorization upfront, so tours aren't scheduled for families who can't produce required enrollment paperwork. |
| CRM routing | Sends only leads that clear your age and start-date thresholds into the CRM, so staff aren't chasing families who were only checking availability. |
Common preschool daycare lead scenarios
Ready-to-start 4-year-old
A family needs care immediately for a 4 to 5 year old and confirms they are the legal guardian. This combination hits the highest weighted answers and routes straight to your CRM as high priority.
Sibling too young for preschool
A family fills out the preschool form but the child is under 2, which carries the lowest age weight. The intake still captures the inquiry so you can redirect them toward Infant Daycare instead of holding a preschool spot they don't need.
Just exploring options
A parent selects 'Just exploring options' for start date with no urgency behind it. The lead still comes through, but it's flagged differently than a family ready to start within a month.
Grandparent or nanny inquiring
Someone other than the parent or legal guardian submits the form, answering 'No' to the guardianship question. This lowers the score and tells you to verify enrollment authority before confirming a tour.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book visits
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More daycare intake templates
Preschool Daycare lead-intake FAQs
How does the intake weigh a child's age for preschool eligibility?
The age question scores 2-to-3 and 4-to-5 year olds highest, since those are the ages preschool daycare is built around, while under-2 and 6-plus responses score lowest so you can redirect those families to a better-fit program.
Does the form confirm the person inquiring can actually enroll the child?
Yes. The intake asks directly whether the respondent is the parent or legal guardian, and a 'No' answer scores lower so you know to verify enrollment authority before reserving a spot.
What happens with families who say they're just exploring options?
The start-date question captures that response separately from 'Immediately' or 'Within a month,' so exploratory inquiries still reach you but are distinguishable from families ready to enroll now.
Is toilet-training status used to score the lead?
No, it's collected as an unweighted classroom-fit detail so your staff can place the child in the right room, not to raise or lower the lead's priority.
Can this intake tell the difference between a preschool inquiry and a toddler or infant inquiry?
The age question surfaces mismatches immediately, so if a family lands on the preschool form but their child is under 2, you can point them to Infant Daycare or Toddler Daycare instead of holding a preschool place they won't fill.
What does the intake collect before a family comes in for a tour?
Alongside the qualification questions, the intake collects immunization records and an emergency contact and pickup authorization form so paperwork is already on file when you meet the family.
Turn preschool daycare visitors into qualified patients
Give every preschool daycare visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you book front-desk time.