Stop holding spots for toddler families who won't enroll
Families answer questions about their child's age, preferred start date, and care schedule, then flag allergies or medical needs and upload medical forms before booking a tour — so you know which enquiries are ready to enroll.
The exact intake your toddler daycare leads complete
This is the real 7-question guided intake for Toddler Daycare — the same flow your customers finish before you ever pick up the phone.
What a qualified toddler daycare lead should tell you
Group-based daytime care and early learning activities for toddlers, generally ages one to three, offered on a full-time, part-time, or drop-in basis.
- Old Child
- Care Schedule
- Daycare Start
- Child Have Any Known
- Parent Or Legal Guardian
- General Area Or City
- Qualities Matter Most In
The questions your team needs answered
Every toddler daycare intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| How old is your child? | Children between 12 and 36 months score highest since they fall squarely within the toddler-room age range, while under-12-months or over-36-months answers signal a better fit for Infant Daycare or Preschool Daycare. |
| What type of care schedule do you need? | Schedule type isn't score-weighted, but it lets staff match the inquiry against real full-time, part-time, or drop-in capacity before offering a tour slot. |
| When do you need daycare to start? | An immediate or within-a-month start date scores highest because it signals a family ready to fill a toddler slot now rather than months from now. |
| Does your child have any known allergies or medical needs the provider should know about? | A 'yes' answer flags the enrollment for a care-plan review before staff confirm the tour, rather than lowering the lead's priority. |
| Are you the parent or legal guardian arranging this care? | A 'no' answer scores lower because it signals the form may have been filled out by someone without authority to commit to enrollment, such as a relative or babysitter. |
| What general area or city do you need the daycare located in? | Captures the detail in the patient’s own words so you’re briefed before the first call. |
| Which qualities matter most to you in a daycare? | The qualities selected here tell staff what to emphasize on the tour itself, such as ratios or meal service, without affecting the lead's priority score. |
How Cliont scores toddler daycare leads
Every answer is weighted automatically — no manual review required.
Value signals
- 12 to 24 months
- 25 to 36 months
- Within a month
- One to three months
- Parent Or Legal Guardian: yes
Urgency signals
- Immediately
Disqualifiers
- Not sure yet
See the lead your team receives
Toddler Daycare Lead – Immediate Start
From first click to qualified lead
Follow patients and caregivers through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the visit
Smart questions adapt to their visit and capture the full scope.
They share details
Symptoms, history, and documents come attached before the visit.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for toddler daycare workflows
| Cliont capability | Toddler Daycare application |
|---|---|
| Automatic lead scoring | Weighs the child's age (12–36 months scores highest) alongside start-date urgency, so ready-to-enroll toddler families surface above early-stage research inquiries. |
| Guardian verification flag | Flags responses where the person arranging care isn't confirmed as the parent or legal guardian, prompting staff to verify enrollment authority before holding a spot. |
| Medical and allergy alert | Surfaces any 'yes' answer on allergies or medical needs directly in the lead record, along with uploaded medical forms, so staff can review care requirements before the tour. |
| Schedule-based routing | Tags each inquiry as full-time, part-time, or drop-in so staff can match it against actual toddler-room capacity instead of holding a full-time slot for an occasional-care request. |
Common toddler daycare lead scenarios
Ready to enroll now
A family with a toddler between 12 and 24 months needs full-time care starting immediately — the intake's age and start-date answers push this straight to the top of the queue.
Just browsing options
A parent with a child just outside the toddler range marks 'just researching' with no set schedule, so the intake flags it as lower urgency and better suited to a future Infant Daycare or Preschool Daycare tour.
Occasional drop-in request
A parent selects occasional or drop-in care instead of full enrollment, letting staff route the inquiry to drop-in availability rather than holding a full-time toddler-room slot.
Child with medical needs
A family answers yes to the allergy or medical needs question, flagging the record for a care-plan review before staff confirm the tour.
Inquiry from someone other than parent
A grandparent or nanny fills out the form and marks 'no' on the parent-or-guardian question, prompting staff to verify enrollment authority before holding a spot.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book visits
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More daycare intake templates
Toddler Daycare lead-intake FAQs
How does the intake handle inquiries for children outside the toddler age range?
Children under 12 months or over 36 months score lower on this intake, since they fall outside the toddler range. That's a signal for staff to consider steering the family toward Infant Daycare or Preschool Daycare instead of holding a toddler-room spot.
Can families flag allergies or medical needs before the tour is scheduled?
Yes, the intake asks directly whether the child has known allergies or medical needs, and any 'yes' answer is flagged in the lead record along with the required medical forms so staff can review it before the family arrives.
How does the intake prioritize families who need care right away?
Start-date answers are weighted heavily — immediate and within-a-month starts score highest — so families ready to enroll now surface above those still researching options months out.
What happens if someone other than the parent fills out the form?
The intake asks whether the person arranging care is the parent or legal guardian. A 'no' answer scores lower, flagging the lead for a quick verification step before staff commit a spot.
Does the intake ask whether a family needs full-time, part-time, or drop-in care?
Yes, the care schedule question isn't score-weighted, but it lets staff match each inquiry against real toddler-room capacity — so a drop-in request isn't mistaken for a full-time enrollment hold.
Can I see what matters most to a family before they come in for a tour?
The intake collects each family's top priorities, such as low child-to-caregiver ratio or educational activities, so staff can tailor the tour to what that family actually cares about.
Turn toddler daycare visitors into qualified patients
Give every toddler daycare visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you book front-desk time.