After-school intake that captures age, days, and start timing
Every after-school enquiry captures the child's age, weekly attendance days, and preferred start timing before you commit staff time to a session. Guardian status and transportation needs are flagged automatically so you know exactly who's ready to book an intro session.
The exact intake your after-school recreation leads complete
This is the real 6-question guided intake for After-School Recreation — the same flow your customers finish before you ever pick up the phone.
What a qualified after-school recreation lead should tell you
A staffed after-school program that supervises school-age children in recreational activities, homework help, or free play until pickup, matched to the child's age, weekly attendance needs, and transportation logistics.
- Age Child Who Would
- Many Days Per Week
- Activities Most Interested In
- Transportation From School Program
- Parent Or Legal Guardian
- Would Like Program Start
The questions your team needs answered
Every after-school recreation intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What age is the child who would attend? | Ages 5 to 12 carry the highest weight because they're the core after-school demographic, while under-5 and 13-plus enquiries score lower since they often need a different program type. |
| How many days per week would the child attend? | Segments the lead so you can route, price, and prioritize it correctly. |
| What type of activities are you most interested in? | Segments the lead so you can route, price, and prioritize it correctly. |
| Do you need transportation from school to the program? | A transportation requirement surfaces a logistics need early so staff can confirm pickup capacity before offering an intro session slot. |
| Are you the parent or legal guardian of the child? | Guardian status is weighted heavily because enrollment can only be authorized by a parent or legal guardian, so a 'no' answer flags the lead for extra verification. |
| When would you like the program to start? | Start timing separates families ready to enroll immediately from those just researching, letting you prioritize the intro session calendar accordingly. |
How Cliont scores after-school recreation leads
Every answer is weighted automatically — no manual review required.
Value signals
- 5 to 8 years
- 9 to 12 years
- 13 or older
- Parent Or Legal Guardian: yes
Urgency signals
- Immediately
See the lead your team receives
After-School Recreation Lead
From first click to qualified lead
Follow clients and members through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the appointment
Smart questions adapt to their appointment and capture the full scope.
They add reference photos
Inspiration and reference photos come attached, so you prep the right look.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for after-school recreation workflows
| Cliont capability | After-School Recreation application |
|---|---|
| Weighted scoring engine | Automatically prioritizes the 5-to-12 age range and confirmed parent/guardian submissions, matching the exact weight differences in the after-school catalog. |
| Multi-choice capture | The activity-interest question lets you pre-sort inquiries into sports, arts, homework help, or general play before anyone on staff picks up the phone. |
| Logistics flagging | A yes on the transportation question surfaces a pickup-coordination flag so you confirm van capacity or route fit before offering an intro session. |
| CRM routing with urgency tags | Enquiries marking 'Immediately' for start timing route to your CRM as time-sensitive, so the intro session calendar prioritizes families ready to enroll now. |
Common after-school recreation lead scenarios
Ready-to-enroll family
Parent selects an immediate start date, 5 days per week, and a child in the 5-8 age bracket - the highest-weighted combination that should get an intro session slot fast.
Still comparing options
A parent marks 'Just exploring options' for start timing and 'Not sure' for days per week, so the lead lands with lower urgency but stays visible for a later follow-up instead of an immediate call.
Needs pickup coordination
The enquiry confirms transportation from school is required, which flags a logistics check before you offer an intro session, regardless of how the rest of the answers score.
Non-guardian submission
A grandparent or babysitter fills out the form and answers 'No' to being the parent or legal guardian, which lowers the score and signals you need guardian confirmation before scheduling.
Teen program enquiry
A parent of a 13-plus child asks about sports and games, a slightly lower-weighted age bracket than the 5-12 core group, useful for deciding whether your current teen offering fits.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book appointments
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More recreational programs intake templates
After-School Recreation lead-intake FAQs
How does the intake handle parents who aren't sure about scheduling yet?
If someone selects 'Not sure' for days per week or 'Just exploring options' for start timing, the lead still routes to your CRM but scores lower on urgency, so you can follow up without treating it like a same-week enrollment.
What happens if the form is submitted by someone other than the parent?
The guardian question carries a heavy weight difference between yes and no, so a non-guardian submission (like a babysitter or relative) scores lower and is flagged so staff can confirm legal guardian consent before booking an intro session.
Can the intake tell us if a family needs transportation from school?
Yes - the transportation question captures this directly, so you can check van capacity or pickup logistics before offering a slot instead of finding out during the intro session.
How are different age groups scored differently?
Children aged 5 to 12 carry the highest weight since they're the core after-school demographic; under-5 and 13-plus enquiries score lower because they often need a different program structure or supervision ratio.
Does this intake overlap with Summer Camp or Youth Sports League leads?
No - this catalog is specific to after-school recreation. If you also run Summer Camp, Youth Sports League, or Outdoor Adventure Program, each has its own separate intake and scoring logic.
What activity data do we get for program planning?
The activity-interest question captures multiple selections - sports and games, arts and crafts, homework help, or general supervised play - so you can see demand patterns before finalizing group assignments.
Turn after-school recreation visitors into qualified appointments
Give every after-school recreation visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you hold a chair.