Turn outdoor adventure enquiries into intro-session-ready leads
Ask who the program is for, which activities they want, and when they're ready to start, then collect signed waivers and group rosters before anyone lands on your calendar as a no-show.
The exact intake your outdoor adventure program leads complete
This is the real 6-question guided intake for Outdoor Adventure Program — the same flow your customers finish before you ever pick up the phone.
What a qualified outdoor adventure program lead should tell you
Guided outdoor recreation offerings such as hiking, climbing, kayaking, camping, or team-building courses, booked by individuals, families, teams, or organizations, where the intake needs to establish who the group is, which activity they want, group size, experience level, and timing before an intro session is scheduled.
- This Program
- Outdoor Activity Most Interested
- Many Participants Would Take
- Anyone In Group Have
- Would Like Program Take
- Person Authorized Register Participants
The questions your team needs answered
Every outdoor adventure program intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| Who is this program for? | Tells staff whether to prepare an individual itinerary, family-friendly pacing, or corporate/school group logistics before the intro session. |
| Which type of outdoor activity are you most interested in? | Kayaking or water sports is the only activity carrying an urgency weight, since gear and weather-dependent scheduling need earlier lead time than other activities. |
| How many participants would take part in this program? | Group size maps directly to the value weights, letting staff prioritize larger bookings that need bigger guide teams and equipment reservations. |
| Does anyone in the group have prior experience with this type of outdoor activity? | Tells instructors whether the group needs a beginner-paced itinerary or can be routed toward a more technical option. |
| When would you like the program to take place? | Carries the highest timing weight for near-term dates, helping staff spot leads who want a session within two weeks versus flexible planners. |
| Are you the person authorized to register participants and confirm the booking? | A 'No' answer lowers the score and signals staff should confirm with an actual decision-maker before reserving an intro session slot. |
How Cliont scores outdoor adventure program leads
Every answer is weighted automatically — no manual review required.
Value signals
- 1-2 people
- 3-10 people
- 11 or more people
- Within 2 weeks
- Within 1-2 months
- Flexible, no set date
Urgency signals
- Kayaking or water sports
Disqualifiers
- Not sure yet
See the lead your team receives
Outdoor Adventure Program Lead
From first click to qualified lead
Follow clients and members through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the appointment
Smart questions adapt to their appointment and capture the full scope.
They add reference photos
Inspiration and reference photos come attached, so you prep the right look.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for outdoor adventure program workflows
| Cliont capability | Outdoor Adventure Program application |
|---|---|
| Group-size aware scoring | Uses the 1-2, 3-10, or 11+ participant answer to weight the lead so larger bookings that need bigger guide teams and gear reservations surface first. |
| Activity-based flagging | Detects kayaking or water sports selections and flags them since that activity carries the only urgency weight, tied to equipment and weather-dependent scheduling. |
| Decision-maker verification | When the authorized-to-register question is answered 'No,' the lead is scored lower and marked for follow-up with the actual decision-maker before an intro session is confirmed. |
| Experience-level context | Passes the prior-experience yes/no answer through to your CRM so instructors know in advance whether to prep a beginner itinerary or a technical route. |
Common outdoor adventure program lead scenarios
Solo kayaking enthusiast
An individual selects kayaking or water sports and wants to go within two weeks, triggering the only urgency signal in the scoring model so it surfaces ahead of flexible-date leads.
Family trip with no experience
A family of 3-10 picks hiking with no prior experience and a flexible date, so staff can plan a beginner-paced itinerary instead of assuming a technical route.
Corporate team-building request
An employer submits a group of 11 or more for team-building challenge courses within two weeks, combining the highest group-size and timing weights into a lead worth prioritizing.
School group, unconfirmed submitter
A large school or youth group is entered, but the person filling out the form answers 'No' to being authorized to register participants, lowering the score until a decision-maker is confirmed.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book appointments
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More recreational programs intake templates
Outdoor Adventure Program lead-intake FAQs
How does the intake handle groups where only some participants have prior experience?
The intake asks a single yes/no question about prior experience for the group, which gives instructors a quick signal on whether to plan a beginner-friendly session or a more technical route before confirming an intro session.
What happens if a school or corporate contact fills out the form but can't actually confirm the booking?
That question carries its own weight, so a 'No' answer lowers the lead's score and flags it as needing a real decision-maker before staff reserve a slot, rather than treating it as booking-ready.
Can the intake tell the difference between a solo hiker and an 11-person corporate outing?
Yes, the who-it's-for and group-size questions are captured together, so the CRM record shows requester type and headcount so staff can size the right guide ratio and gear before responding.
Does the form flag interest in kayaking or water sports specifically?
Yes, kayaking and water sports is the one activity option that carries an urgency weight in this catalog, since equipment and weather-dependent scheduling need more lead time than a hike or climb.
What happens with someone who picks 'Flexible, no set date'?
That answer still routes to your CRM as a valid lead, just with a lower timing weight than a request for within two weeks, so staff can prioritize sooner-dated enquiries first.
How is this different from the Summer Camp or Youth Sports League intake?
Those intakes are built around age-based enrollment and season schedules, while this one is built around who the group is (individual, family, team, employer, or school) and which activity they want, since adventure bookings vary more by group type than by age.
Turn outdoor adventure program visitors into qualified appointments
Give every outdoor adventure program visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you hold a chair.