Fleet detailing intake that asks what your bay actually needs to know
Tell us how many vehicles are in the fleet, what types they are, and how often service is needed, plus photos of any stains, odors, or damage, so your team knows what's coming before the truck pulls in.
The exact intake your fleet detailing leads complete
This is the real 6-question guided intake for Fleet Detailing — the same flow your customers finish before you ever pick up the phone.
What a qualified fleet detailing lead should tell you
Recurring interior and exterior detailing for two or more vehicles under a single company or rental account, qualified by fleet size, vehicle mix, service location, and who has authority to approve the work.
- Many Vehicles In Fleet
- Types Vehicles In Fleet
- Fleet Vehicles Typically Located
- Authorized Schedule And Approve
- Often Would Like Detailing
- Vehicles Have Any Special
The questions your team needs answered
Every fleet detailing intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| How many vehicles are in the fleet needing detailing? | Fleet size is the strongest value signal in the catalog, directly separating a small one-off job from a large recurring account worth prioritizing. |
| What types of vehicles are in the fleet? | Segments the lead so you can route, price, and prioritize it correctly. |
| Where are the fleet vehicles typically located for service? | Knowing whether vehicles sit at one lot, multiple sites, or move around tells your team whether the job needs mobile service or standard drop-off before quoting. |
| Are you authorized to schedule and approve service for this fleet? | Confirming authorization to schedule and approve prevents a bay from being booked on a request that a decision-maker hasn't actually signed off on. |
| How often would you like detailing service performed? | Segments the lead so you can route, price, and prioritize it correctly. |
| Do the vehicles have any special conditions like heavy stains, odors, or damage? | Surfacing stains, odors, or damage upfront lets your team price and staff the job accurately instead of discovering extra work once the vehicles are already on the lot. |
How Cliont scores fleet detailing leads
Every answer is weighted automatically — no manual review required.
Value signals
- 2-5 vehicles
- 6-15 vehicles
- 16-50 vehicles
- More than 50 vehicles
- Authorized Schedule And Approve: yes
See the lead your team receives
Fleet Detailing Lead
From first click to qualified lead
Follow vehicle owners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the job
Smart questions adapt to their job and capture the full scope.
They add photos
Photos of the vehicle and damage come attached, so you quote before it rolls in.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for fleet detailing workflows
| Cliont capability | Fleet Detailing application |
|---|---|
| Lead scoring | Fleet size tiers (2-5 up through 50+ vehicles) and authorization status drive the score, so a 40-vehicle account from an authorized contact ranks well above a small unauthorized inquiry. |
| Conditional routing | Leads where the submitter isn't authorized to approve service are flagged separately so your team confirms decision-maker access before quoting or scheduling a bay. |
| Structured multi-select capture | Vehicle type selections (cars, SUVs/vans, trucks, specialty) arrive as structured data instead of a vague description, so estimators know the equipment and time mix upfront. |
| Photo and note collection | The stains/odors/damage free-text field pairs with uploaded photos so your team can price heavy-condition fleet vehicles accurately before the job hits the schedule. |
Common fleet detailing lead scenarios
Small business, one-time clean
A local business with 2-5 vehicles wants a single detailing pass, not a contract, which scores lower than a recurring multi-vehicle account but still routes as a real job.
Regional fleet, multi-site service
16-50 vehicles spread across multiple locations on a monthly cadence — the intake flags the location spread so your team can plan routing before quoting.
Inquiry from an unauthorized contact
Someone fills out the form but isn't authorized to schedule or approve the work, so the lead is captured but flagged for confirmation before a bay gets booked.
Heavy-condition vehicles flagged upfront
The free-text field surfaces stains, odors, or damage across the fleet, letting your team price and staff the job correctly instead of discovering it at drop-off.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book jobs
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More auto detailing intake templates
Fleet Detailing lead-intake FAQs
How does the intake handle fleets spread across multiple locations?
The location question captures whether vehicles sit at one lot, several sites, or move around, so you know upfront if the job needs mobile service or multiple stops before you quote it.
Can I tell if the person submitting the request is actually authorized to book service?
Yes, the intake asks directly whether the submitter can schedule and approve the work, which carries real weight in scoring since an unauthorized inquiry needs a follow-up call before it's booked.
What happens when a lead mentions heavy stains, odors, or damage?
That detail comes through in the open-text condition question, letting your estimator flag vehicles that need extra time or a different price before the fleet arrives, instead of finding out at drop-off.
Does the intake separate one-time jobs from ongoing contracts?
Yes, the frequency question distinguishes a single detailing pass from weekly, monthly, or quarterly service, so recurring fleet accounts stand out from one-off requests in your CRM.
How are mixed vehicle types like trucks and specialty vehicles captured?
The vehicle-type question lets the requester select cars, SUVs/vans, trucks, and specialty vehicles together, so your team can see the actual mix before staffing and equipment decisions are made.
Will a small fleet of 2-5 vehicles still get scored, or does the form filter it out?
Small fleets are captured and scored, just at a lower tier than 16-50 or 50-plus vehicle accounts, so you still see the lead without it crowding out larger fleet opportunities.
Turn fleet detailing visitors into qualified jobs
Give every fleet detailing visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you tie up a bay.