Arts camp intake that asks what your team actually needs to know
Ask about child age, preferred session timing, and arts activity interests up front, then collect medical and photo release forms before a family ever books a tour.
The exact intake your arts camp leads complete
This is the real 5-question guided intake for Arts Camp — the same flow your customers finish before you ever pick up the phone.
What a qualified arts camp lead should tell you
A scheduled camp program built around visual art, crafts, music, theater, or dance activities for children, typically booked by week and age group during summer, school breaks, or after-school sessions.
- Age Child Who Would
- Camp Session Would Take
- Arts Activities Most Interested
- Parent Or Legal Guardian
- Many Weeks Camp Book
The questions your team needs answered
Every arts camp intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What is the age of the child who would attend? | Age answers directly drive the score since children 5 to 17 carry the program's core weighting, while under-4 inquiries are scored lowest to reflect the camp's target age range. |
| When are you hoping the camp session would take place? | Session timing sorts each lead into the right pipeline, summer camp versus after-school enrichment, so capacity planning isn't mixed with ongoing program enrollment. |
| Which arts activities are you most interested in for this camp? | Multi-select activity choices let staff route the family toward the counselor or session track suited to their child's interests before the first conversation happens. |
| Are you the parent or legal guardian making this enrollment decision? | Confirming the respondent is the parent or legal guardian carries the heaviest weight because it signals someone with actual enrollment authority is inquiring, not just a curious third party. |
| How many weeks of camp are you looking to book? | The number of weeks requested signals commercial value, since multi-week bookings represent a larger commitment than a single trial week. |
How Cliont scores arts camp leads
Every answer is weighted automatically — no manual review required.
Value signals
- 5 to 7
- 8 to 10
- 11 to 13
- 14 to 17
- Parent Or Legal Guardian: yes
Disqualifiers
- Not sure yet
See the lead your team receives
Arts Camp Lead
From first click to qualified lead
Follow patients and caregivers through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the visit
Smart questions adapt to their visit and capture the full scope.
They share details
Symptoms, history, and documents come attached before the visit.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for arts camp workflows
| Cliont capability | Arts Camp application |
|---|---|
| Multi-select activity routing | Uses the arts activity question to tag each lead by interest (drawing/painting, crafts, music, theater, dance) so staff can assign the right counselor or session track before the first conversation. |
| Guardian verification flag | Automatically lowers a lead's score when the parent/guardian question is answered 'no,' prompting staff to confirm the real decision-maker before reserving a spot. |
| Session-window segmentation | Groups leads by their session-timing answer (summer, school break, after-school ongoing, weekends) into separate pipelines so camp-week capacity isn't confused with ongoing enrichment sign-ups. |
| Age-based scoring | Weights leads with children aged 5 to 17 higher than under-4 inquiries, matching the camp's actual target age range, so outreach effort goes to the best-fit families first. |
| Multi-week commitment signal | Reads the weeks-requested answer to flag families booking four or more weeks as higher commercial value for capacity and staffing planning. |
Common arts camp lead scenarios
School-age child, full summer
A family with an 8 to 10 year old wants a full summer session with multiple weeks booked, which the intake scores as a strong-fit lead worth prioritizing for a tour.
Toddler outside target age range
An inquiry for a child under 4 falls below the camp's core age weighting, so the lead is flagged lower for staff to redirect toward an age-appropriate program instead of holding a spot.
Grandparent inquiring, not parent
When the person filling out the form answers 'no' to being the parent or legal guardian, the lead is captured but scored lower until the actual decision-maker confirms enrollment.
Single week, timing undecided
A family selects one week and marks session timing as 'not sure yet,' signaling lower commitment than a multi-week summer booking, so staff can follow up before reserving capacity.
Teen interested in theater and dance
A 14 to 17 year old's family selects theater/drama and dance from the activity list, letting staff route the inquiry to the right counselor track before the first call.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book visits
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More camps and enrichment intake templates
Arts Camp lead-intake FAQs
How does the intake handle families who haven't picked their weeks yet?
The intake captures 'not sure yet' as a valid answer to the weeks-requested question, flagging the lead for a follow-up conversation rather than dropping it or scoring it as disqualifying.
Does the child's age actually change how a lead is prioritized?
Yes. Children between 5 and 17 carry higher scoring weight since they match the camp's core programming, while inquiries for children under 4 are scored lowest and can be routed to a different offering.
What happens if the person submitting the form isn't the parent?
The parent or legal guardian question carries its own weight, so a 'no' answer still gets recorded but the lead scores lower until staff confirm the actual decision-maker before holding a seat.
Can a family select more than one arts activity?
Yes, the activity question is multi-select, covering drawing/painting, crafts, music, theater/drama, and dance, so staff can see which track or counselor best fits the child before reaching out.
Does the intake separate summer camp inquiries from after-school program inquiries?
The session-timing question distinguishes summer, school break, after-school ongoing, and weekends-only requests, which helps route leads into the right pipeline instead of mixing camp weeks with recurring enrichment sign-ups.
How does this stop us from holding a spot for a family who never enrolls?
By combining the age, guardian, session-timing, and weeks-requested answers, the intake surfaces which enquiries show real commitment before staff set aside a seat for them.
Turn arts camp visitors into qualified patients
Give every arts camp visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you book front-desk time.