Turn overnight camp enquiries into tour-ready leads
Ask about your camper's age, preferred stay length, and any medical or dietary needs upfront, then collect health forms and immunization records before a single tour gets booked.
The exact intake your overnight camp leads complete
This is the real 6-question guided intake for Overnight Camp — the same flow your customers finish before you ever pick up the phone.
What a qualified overnight camp lead should tell you
Qualification for a residential program where a child stays overnight at camp for anywhere from a weekend to several weeks, requiring upfront clarity on age fit, length of stay, and any medical or dietary needs staff must plan around.
- Age Child Who Would
- Many Nights Stay
- Camp Experience
- Child Have Any Medical
- Would Like Camp Stay
- Parent Or Legal Guardian
The questions your team needs answered
Every overnight camp intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What is the age of the child who would attend? | Ages 6 to 17 score highest because they fall inside the typical range overnight programs are staffed and cabin-built for, while under 6 scores lowest as a likely program mismatch. |
| How many nights of stay are you looking for? | Segments the lead so you can route, price, and prioritize it correctly. |
| What type of camp experience are you looking for? | Segments the lead so you can route, price, and prioritize it correctly. |
| Does the child have any medical or dietary needs that camp staff must accommodate? | Separates real opportunities from leads that aren’t a fit yet. |
| When would you like the camp stay to begin? | Near-term start dates score highest since they represent a bed that needs to be filled soon, versus a family that's still exploring options months out. |
| Are you the parent or legal guardian making this decision for the child? | A 'yes' answer scores notably higher than 'no' because a parent or legal guardian is the person who can actually authorize enrollment, not just express interest. |
How Cliont scores overnight camp leads
Every answer is weighted automatically — no manual review required.
Value signals
- 6 to 9
- 10 to 13
- 14 to 17
- Within 2 weeks
- 1 to 3 months
- Upcoming summer season
See the lead your team receives
Overnight Camp Lead
From first click to qualified lead
Follow patients and caregivers through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the visit
Smart questions adapt to their visit and capture the full scope.
They share details
Symptoms, history, and documents come attached before the visit.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for overnight camp workflows
| Cliont capability | Overnight Camp application |
|---|---|
| Weighted lead scoring | Combines age fit and start-timing answers so a 10-to-13-year-old starting within 2 weeks scores higher than a vague, distant enquiry. |
| Multi-select capture | Lets a family pick several camp experience types at once (e.g., sports and arts) so no interest gets lost before your team follows up. |
| Conditional flagging | A 'yes' on medical or dietary needs routes the lead for review before a bed is promised, instead of surfacing it only after enrollment paperwork starts. |
| Decision-maker verification | Distinguishes parent/guardian submissions from other relatives filling out the form, so your team knows who to confirm with before scheduling a tour. |
Common overnight camp lead scenarios
Summer season planner
A family answering 'Upcoming summer season' with a child aged 10 to 13 requesting multiple weeks of stay — high scoring but with enough lead time to route calmly into your CRM without a rushed tour slot.
Two-week window enquiry
A parent selecting 'Within 2 weeks' for start timing signals a near-term bed to fill, so the intake surfaces this lead ahead of longer-horizon enquiries.
Under-6 inquiry
A parent asking about a child under 6 for an overnight stay is outside most programs' typical age range, so the intake flags it for a staff review rather than an automatic tour booking.
Medical or dietary accommodation
A 'yes' to medical or dietary needs means the camp's health or kitchen lead should weigh in before a bed is promised, not just the enrollment team.
Grandparent or relative enquiry
When the person completing the form isn't the parent or legal guardian, the intake still records the interest but marks it for guardian confirmation before scheduling a tour.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book visits
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More camps and enrichment intake templates
Overnight Camp lead-intake FAQs
How does the intake handle enquiries for children below your typical age range?
The age question scores 'Under 6' lower than the 6-to-17 range most overnight programs are built for, so those leads still come through but are visibly distinguishable from a strong age-range fit.
What happens when a family is interested in more than one camp type, like sports and outdoor/nature?
The camp experience question accepts multiple selections, so a family choosing both shows up in your CRM with the full interest list rather than forcing them to pick one before you even talk to them.
Does the intake flag medical or dietary needs before the tour happens?
Yes — the medical/dietary question is a direct yes/no, so any 'yes' answer is visible in the lead record and can be routed to whoever manages accommodations before a spot is discussed.
How is urgency calculated for overnight camp leads?
Start-timing answers carry different weights: 'Within 2 weeks' and '1 to 3 months' score higher than 'Just exploring options,' so families closer to a decision surface first without you having to read every submission.
Can the intake tell if the person filling it out isn't the parent or guardian?
The parent/guardian question is weighted so a 'no' answer scores lower than a 'yes,' which helps you spot enquiries from relatives or friends that may need a guardian follow-up before enrollment can move forward.
How is this different from your day camp intake?
Overnight camp intake adds the nights-of-stay question and medical/dietary flagging specific to residential stays, whereas the day camp version doesn't need to account for overnight lodging logistics.
Turn overnight camp visitors into qualified patients
Give every overnight camp visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you book front-desk time.