Know which special needs camp leads are worth tour time
Ask about support type, one-on-one supervision needs, and mobility or medical equipment before you hold a spot. Cliont collects care plan documents and current evaluations so your team knows what to prepare for before the tour.
The exact intake your special needs camp leads complete
This is the real 7-question guided intake for Special Needs Camp — the same flow your customers finish before you ever pick up the phone.
What a qualified special needs camp lead should tell you
A structured camp program that pairs adapted activities and trained staff with a child's physical, cognitive, behavioral, sensory, or medical support needs, staffed and sized based on what the family discloses at intake.
- Age Child Who Would
- Support Child Primarily
- Child One-On-One Staff Supervision
- Child Use Any Mobility,
- Would Like Camp Program
- Child Have Current Care
- Parent Or Legal Guardian
The questions your team needs answered
Every special needs camp intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What is the age of the child who would attend the camp? | Segments the lead so you can route, price, and prioritize it correctly. |
| Which type of support does your child primarily need? | Each support-type option carries its own weight, so the answer tells staff exactly which accommodations and staff expertise a placement will require. |
| Does your child require one-on-one staff supervision throughout the day? | This is the highest-weighted yes/no question in the catalog, since one-on-one supervision directly determines staffing ratio and cost before you hold a place. |
| Does your child use any mobility, communication, or medical equipment during the day? | Knowing whether a child uses mobility, communication, or medical equipment lets staff check facility and activity accommodations ahead of time. |
| When would you like the camp program to start? | Segments the lead so you can route, price, and prioritize it correctly. |
| Does your child have a current care plan or evaluation that camp staff should be aware of? | Confirming a current care plan or evaluation exists tells staff whether documentation will be available to guide day-to-day accommodations. |
| Are you the parent or legal guardian making this camp enrollment decision? | Carrying the highest yes/no weight in the catalog, this confirms the inquiry comes from someone with authority to enroll, reducing holds for families who never follow through. |
How Cliont scores special needs camp leads
Every answer is weighted automatically — no manual review required.
Value signals
- Physical or mobility support
- Cognitive or developmental support
- Behavioral or emotional support
- Sensory-related support
- Ongoing medical care needs
- Child One-On-One Staff Supervision: yes
Disqualifiers
- Not sure yet
See the lead your team receives
Special Needs Camp Lead
From first click to qualified lead
Follow patients and caregivers through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the visit
Smart questions adapt to their visit and capture the full scope.
They share details
Symptoms, history, and documents come attached before the visit.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for special needs camp workflows
| Cliont capability | Special Needs Camp application |
|---|---|
| Multi-select branching questions | The support-type question lets families select multiple needs at once, so a child with both sensory and behavioral support needs surfaces both flags for your program lead to review together. |
| Weighted lead scoring | One-on-one supervision and guardian-status answers carry the heaviest weights in this catalog, pushing higher-staffing or verified-guardian inquiries toward the top of your CRM queue. |
| Document upload during intake | Families can attach a current care plan or evaluation before the tour, so staff arrive prepared instead of gathering that information for the first time in person. |
| Guardian verification prompt | The parent/guardian question flags submissions made by someone other than the decision-maker, so you can confirm authority before holding a camp place. |
Common special needs camp lead scenarios
High-support child, complex needs
A family flags physical, sensory, and ongoing medical care needs plus one-on-one supervision, so the intake surfaces this as a lead your staffing lead should review before offering a tour slot.
Family still exploring options
A parent selects 'Not sure yet' for support type and 'Just exploring options' for start timing, letting your team route this to nurture follow-up rather than holding a place immediately.
Documented plan, fast start needed
A family with an existing care plan or evaluation on file wants to start within 2 weeks, giving your enrollment coordinator a clear, document-ready lead to prioritize.
Non-guardian submitting the inquiry
A grandparent or caregiver fills out the form on the family's behalf, and the guardian confirmation question flags it so staff can follow up with the actual decision-maker before booking a tour.
Equipment and mobility considerations
A family indicates their child uses mobility or communication equipment daily, which tells staff to check facility and activity accommodations ahead of any scheduled visit.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book visits
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More camps and enrichment intake templates
Special Needs Camp lead-intake FAQs
How does the intake flag kids who need one-on-one staff supervision?
The form asks directly whether one-on-one supervision is required throughout the day, and this answer carries meaningful weight in the lead score so higher-staffing cases stand out before you commit a spot.
What happens if a family doesn't know what type of support their child needs yet?
Families can select 'Not sure yet' on the support-type question, which still routes the lead to your CRM but signals it may need a phone conversation rather than an immediate placement decision.
Does the intake confirm the person enrolling has authority to do so?
Yes, the guardian confirmation question carries the highest weighting in the catalog, helping you avoid holding a place based on an inquiry from someone who isn't the parent or legal guardian.
What documents can families submit during intake?
Families can share a current care plan or evaluation referenced in the catalog, giving staff visibility into diagnoses, accommodations, or medical needs before the first conversation.
How is this different from the intake for your Day Camp or Sports Camp pages?
This intake is built around support type, supervision level, and equipment or medical needs specific to special needs camp enrollment, rather than the general scheduling questions used for Day Camp, Sports Camp, or Overnight Camp.
Can I see what age group and start timing families are requesting?
Yes, the age and desired start-date answers from the catalog appear on each lead record, so you can see at a glance whether a family fits an upcoming session before you reach out.
Turn special needs camp visitors into qualified patients
Give every special needs camp visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you book front-desk time.