Know which sightseeing groups are worth a booking call
Ask about group size, destination, and preferred tour date up front, so you can confirm availability instead of holding inventory for enquiries that never firm up.
The exact intake your group sightseeing tour leads complete
This is the real 6-question guided intake for Group Sightseeing Tour — the same flow your customers finish before you ever pick up the phone.
What a qualified group sightseeing tour lead should tell you
A guided outing for a group of travelers to see landmarks and attractions on a set itinerary, where the intake needs to establish group type, headcount, destination, and timing before a slot is held.
- Group This Tour
- Many People Will Be
- Have Specific Destination Or
- Would Like Tour Take
- Anyone In Group Have
- Person Who Can Confirm
The questions your team needs answered
Every group sightseeing tour intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| What type of group is this tour for? | Corporate and organized tour groups often need different coordination or invoicing than family and friends groups, so this answer helps route the lead correctly. |
| How many people will be joining the tour? | Mid-size groups of 6-15 score highest because they fit standard tour capacity without requiring extra guides or vehicles, while very large or unclear headcounts score lower. |
| Do you have a specific destination or city in mind for this tour? | A confirmed destination signals the guest is closer to booking, while a no answer suggests they're still comparing options and need more nurturing. |
| When would you like the tour to take place? | Segments the lead so you can route, price, and prioritize it correctly. |
| Does anyone in the group have mobility or accessibility needs to plan around? | A yes here means your team needs to plan accessible routing or vehicles before confirming the itinerary, rather than discovering the need on tour day. |
| Are you the person who can confirm and book this tour? | This is weighted heavily because it separates decision-makers who can actually confirm the booking from people gathering information on behalf of a group. |
How Cliont scores group sightseeing tour leads
Every answer is weighted automatically — no manual review required.
Value signals
- 2-5 people
- 6-15 people
- 16-30 people
- More than 30 people
- Have Specific Destination Or: yes
- Person Who Can Confirm: yes
Disqualifiers
- Not sure yet
See the lead your team receives
Group Sightseeing Tour Lead
From first click to qualified lead
Follow hosts and planners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the event
Smart questions adapt to their event and capture the full scope.
They add inspiration
Inspiration photos and event details come attached, so you can quote fast.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for group sightseeing tour workflows
| Cliont capability | Group Sightseeing Tour application |
|---|---|
| Weighted lead scoring | Mid-size groups of 6-15 people score highest since they fit standard guide capacity, while headcounts over 30 or under 5 score slightly lower to reflect added logistics. |
| Conditional follow-up prompts | A yes on the mobility/accessibility question can trigger a note for your team to confirm accessible routing and vehicles before the itinerary is finalized. |
| Decision-maker filtering | The booking-confirmation question is weighted heavily so inquiries from someone who can actually confirm and book rank above browsers gathering information for a group. |
| CRM routing by group type | Corporate group and organized tour group answers can route to a different queue than family and friends bookings, since they often need different coordination or invoicing. |
Common group sightseeing tour lead scenarios
Corporate group with a coordinator
A company outing organizer confirms a 16-30 person group, a set destination, and that they can approve the booking, which pushes the lead straight into a High Priority band.
Family trip still deciding headcount
A parent flags 'not sure yet' on group size and hasn't picked a destination, so the lead still scores but is routed for a follow-up call rather than an immediate hold.
Organized tour group with accessibility needs
A tour coordinator for a 30+ person group answers yes on mobility needs, prompting your team to confirm accessible routing and vehicles before the itinerary is locked in.
Friends group booking last minute
A small group of 2-5 friends wants a tour within two weeks of a specific destination, which lets you check near-term availability instead of tying up inventory speculatively.
Inquiry from someone who can't book yet
Someone researches a group tour on behalf of others but answers no to being able to confirm and book, signaling the lead needs a decision-maker follow-up before you allocate a slot.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book events
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More tours and experiences intake templates
Group Sightseeing Tour lead-intake FAQs
How does the intake handle a group that answers 'not sure yet' on headcount?
The group size question still scores the lead, just at a lower weight than a firm number, so you can see it's a real inquiry without treating it the same as a confirmed 16-person booking.
Can the intake flag groups with mobility or accessibility needs before I quote a route?
Yes, the accessibility question surfaces on every submission so your team knows to plan an accessible itinerary or vehicle before confirming the tour, rather than finding out on the day.
What happens if a guest hasn't picked a destination yet?
The destination question is answered yes/no, so an undecided guest still comes through, but the lead reflects that they're earlier in planning than someone with a specific city already picked.
Does the intake tell me if this is a family outing versus a corporate booking?
Yes, the group type question separates family, friends, corporate, and organized tour groups so you can route corporate inquiries differently from casual bookings without extra manual triage.
How does this stop me from holding inventory for groups that never confirm?
The booking-authority question identifies whether the person filling out the form can actually confirm and book, which is weighted heavily so you can prioritize decision-makers over information-gatherers.
Can I use the same intake for day trips or multi-day tours instead?
This intake is built for group sightseeing specifically; Day Trip and Multi-Day Guided Tour have their own catalogs since the qualifying details, like overnight logistics, differ.
Turn group sightseeing tour visitors into qualified events
Give every group sightseeing tour visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you reply with a quote.