Private city tour intake that captures group size and interests up
The private city tour intake asks about group size, preferred sightseeing interests, and any mobility needs, then requests a flight or hotel itinerary so pickup logistics are set before you confirm a booking call.
The exact intake your private city tour leads complete
This is the real 7-question guided intake for Private City Tour — the same flow your customers finish before you ever pick up the phone.
What a qualified private city tour lead should tell you
A privately guided tour of a single city booked for one group only, scoped around group size, timing, and the guest's sightseeing interests rather than a shared itinerary with strangers.
- City Or Destination Want
- Many People Will Join
- Group This Tour
- Tour Take Place
- Have Specific Interests Or
- Guide Speak Specific Language
- Anyone In Group Have
The questions your team needs answered
Every private city tour intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| Which city or destination do you want the private tour for? | Confirms the destination is a city you actually cover before you spend time scoping guides or routes. |
| How many people will join the tour? | Group size carries increasing weight from 1-2 up to 16+ people, so it directly drives how high the lead scores for a booking call. |
| What type of group is this tour for? | Segments the lead so you can route, price, and prioritize it correctly. |
| When do you need the tour to take place? | Timing is weighted so 'within a week' outranks 'just exploring options,' telling you which enquiries need a guide slot held now versus later. |
| Do you have specific interests or sites you want the tour to cover? | Knowing preferred sites lets you check museum reservations or restaurant access before you confirm the itinerary on the call. |
| Do you need the guide to speak a specific language other than English? | Flags whether the lead needs a specific multilingual guide, which affects whether you can staff it before committing to the booking. |
| Does anyone in the group have mobility needs the tour should accommodate? | Surfaces accessibility requirements early so you can verify the route works before you hold guide time on an itinerary that can't accommodate the group. |
How Cliont scores private city tour leads
Every answer is weighted automatically — no manual review required.
Value signals
- 1-2 people
- 3-6 people
- 7-15 people
- 16+ people
- Within a week
- 2-4 weeks
See the lead your team receives
Private City Tour Lead
From first click to qualified lead
Follow hosts and planners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the event
Smart questions adapt to their event and capture the full scope.
They add inspiration
Inspiration photos and event details come attached, so you can quote fast.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for private city tour workflows
| Cliont capability | Private City Tour application |
|---|---|
| Multi-select interest capture | Guests choose from history, food, art, nature, or shopping interests so you can start sketching a route before the guest ever gets on a call. |
| Conditional accessibility flag | A yes/no mobility question flags leads that need route or transport adjustments, so you don't confirm a guide slot before checking feasibility. |
| Group-size weighted scoring | Because group size options carry increasing weights from 1-2 up to 16+ people, larger private tour requests automatically surface higher in your queue. |
| Timing-based urgency scoring | The tour date question weights 'within a week' highest and 'just exploring options' lowest, separating near-term bookings from browsers before you hold any inventory. |
Common private city tour lead scenarios
Large family, travel within a week
A 7-15 person family group needs the tour within a week, hitting the highest weights on both group size and timing so it lands at the top of the queue for a booking call.
Corporate group still exploring dates
A corporate group selects a larger headcount but marks timing as 'just exploring options,' so the intake still flags it as commercially interesting even though it isn't urgent enough to hold a guide slot yet.
Solo traveler needing accessibility support
A solo guest flags mobility needs on the yes/no accessibility question, which tells the operator to confirm route feasibility before promising a wheelchair-friendly itinerary.
Friends group wanting a non-English guide
A group of 3-6 friends requests a guide who speaks a language other than English, so the lead needs to be matched against guide availability before it's treated as booking-ready.
Connect Cliont to your workflow
Send leads
HubSpot, HighLevel, Salesforce, JobNimbus
Book events
Google Calendar, Outlook Calendar, Calendly
Notify your team
Email, SMS, Slack
Automate follow-up
Zapier, Webhooks, API
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More tours and experiences intake templates
Private City Tour lead-intake FAQs
How does the intake score a large private city tour group versus a couple?
Group size is a single-choice question with its own weight, so answers like 7-15 people or 16+ score higher than a 1-2 person booking, letting you prioritize bigger, higher-value bookings for a call first.
Can guests request a guide who speaks a specific language?
Yes, the intake includes a direct yes/no question about needing a guide who speaks a language other than English, so you know before the call whether the lead requires matching against your multilingual guide roster.
What happens if a guest flags a mobility need?
Mobility needs are captured with their own yes/no question, so you can confirm the route and transport can accommodate the group before you commit a guide's time to it.
Does the intake tell me what a guest actually wants to see?
Yes, guests select from options like history and culture, food and cuisine, art and museums, nature and parks, and shopping, so you can sketch the route before the booking call instead of asking from scratch.
How is a 'just exploring options' lead treated compared to one needing a tour within a week?
Timing is weighted, with 'within a week' scoring highest and 'just exploring options' scoring lowest, so you can tell instantly which enquiries need a fast follow-up and which can wait.
Can I use the same intake for other tour types I offer?
This catalog is built specifically for private city tours; if you also run a Cultural Tour, Day Trip, Food and Culinary Tour, Adventure Tour, Multi-Day Guided Tour, or Group Sightseeing Tour, each of those has its own matched intake.
Turn private city tour visitors into qualified events
Give every private city tour visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you reply with a quote.