Know which multi-day tour leads deserve a booking call
Guests specify their destination interest, tour length, group size, and accommodation preference upfront, plus confirm who's authorizing payment — so you only hold inventory for travelers close to booking.
Preview your multi-day guided tour intake
Explore 8 questions from the Multi-Day Guided Tour template. This interactive preview uses illustrative scoring and sample attachments. Open the full survey to try the complete intake.
What a qualified multi-day guided tour lead should tell you
A guided tour spanning multiple days and often multiple destinations, requiring upfront clarity on group size, duration, accommodation tier, and accessibility needs before an operator commits lodging and guide inventory.
- This Tour
- Many People Be Included
- Have Specific Destination Or
- Many Days Expect Tour
- Plan Start Tour
- Person Who Will Confirm
- Anyone In Group Have
- Accommodations Prefer During Tour
The questions your team needs answered
Every multi-day guided tour intake asks these — and why each one matters.
| Question | Why it matters |
|---|---|
| Who is this tour for? | Whether the tour is for an individual, family, friend group, or corporate account determines how the itinerary and pricing conversation should be framed. |
| How many people need to be included in the tour? | Headcount determines whether lodging and guide inventory can be held as a standard booking or needs custom group logistics. |
| Do you have a specific destination or region in mind? | Separates real opportunities from leads that aren’t a fit yet. |
| How many days do you expect the tour to last? | Longer tours generally carry more revenue and inventory commitment, so duration helps prioritize which leads deserve immediate attention. |
| When do you plan to start the tour? | Start-date proximity is the strongest weighted signal, pushing near-term travel intent to the top of the queue. |
| Are you the person who will confirm and pay for this booking? | Confirming the respondent is the actual decision-maker and payer separates real bookings from information-gathering inquiries. |
| Does anyone in your group have accessibility or mobility needs? | Accessibility or mobility needs must be known before your team holds specific lodging or transport for the group. |
| What type of accommodations do you prefer during the tour? | Accommodation tier signals trip budget, helping route the lead toward the right package before the booking call. |
How Cliont scores multi-day guided tour leads
Configured answer weights help your team prioritize follow-up. Your team reviews each submission and decides the next step.
Value signals
- Within 1 month
- 1-3 months
- 3-6 months
- Person Who Will Confirm: yes
Disqualifiers
- Not sure yet
See an example lead handoff
Illustrative lead details and score show how a submission can reach your team.
Multi-Day Guided Tour Lead
From first click to qualified lead
Follow hosts and planners through one smooth, guided flow.
They land & meet you
Your video greeting plays instantly — a real face instead of a blank form.
They explain the event
Smart questions adapt to their event and capture the full scope.
They add inspiration
Inspiration photos and event details come attached, so you can quote fast.
You get a ready lead
Scored and qualified — waiting for you to win it.
Built for multi-day guided tour workflows
| Cliont capability | Multi-Day Guided Tour application |
|---|---|
| Weighted scoring engine | Combines start-date proximity with whether the respondent is the confirming/paying party, so near-term trips backed by a decision-maker outrank speculative inquiries. |
| Guided branching flow | Lets a guest answer 'not sure yet' on destination or duration without stalling the form, capturing enough to qualify the lead while flagging it as early-stage. |
| CRM lead routing | Sends group type, headcount, duration, and accommodation preference straight into your CRM so sales can prep a relevant itinerary before the booking call. |
| Accessibility flagging | Surfaces mobility or accessibility needs at intake so your team can confirm lodging and transport fit before holding dates on a multi-day itinerary. |
Example multi-day guided tour lead scenarios
Illustrative situations explain the intake questions and possible follow-up.
Family booking a near-term trip
A family of four wants a 7+ day tour starting within a month and picks mid-range accommodations, landing as a high-value lead ready for a booking call.
Corporate group still gathering approvals
Someone inquires for a 16+ person corporate group but isn't the person who'll confirm and pay, signaling the intake should route this for follow-up rather than an immediate inventory hold.
Solo traveler still exploring
A solo traveler leaves the destination undecided, picks 'not sure yet' for duration, and marks 'just exploring options' for timing — a lower-priority lead worth nurturing rather than holding dates for.
Group with accessibility requirements
A group of friends flags mobility needs, prompting your team to confirm accessible lodging and transport details before locking in a multi-day itinerary.
Connect Cliont to your workflow
Connect your CRM
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Notify your team
Email, SMS, Slack
Configure other destinations
Google Sheets, configured webhooks, Zapier and API workflows
Simple, transparent pricing
Choose the plan that works for your business.
Professional
Unlimited intake forms and leads for your growing business.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Advanced analytics dashboard
Pay Per Lead
Only pay when you receive a qualified lead.
- Unlimited intake forms
- Custom video greetings
- AI-powered voice bot
- English + Spanish support
- Automatic lead scoring
- Digital estimates & e-signatures
- Photo, video & file upload
- Charged only for submitted leads
More tours and experiences intake templates
Multi-Day Guided Tour lead-intake FAQs
What happens when a guest hasn't picked a destination yet?
The intake still captures group size, expected duration, and timing, and marks the destination question as undecided so your team can follow up with options instead of holding a specific itinerary.
Why does the intake ask who will confirm and pay for the booking?
This question carries meaningful weight because a lead where the respondent is the actual payer is far more likely to convert on the booking call than one gathering information for someone else.
How are large or corporate groups treated differently from solo travelers?
Group type and headcount are captured separately, so a 16-plus person corporate inquiry surfaces distinctly from a 1-2 person individual trip, letting you prioritize outreach and staffing accordingly.
Does the intake catch accessibility needs before we commit lodging?
Yes — the accessibility and mobility question is asked directly, so any special requirements are visible before your team allocates guides, vehicles, or rooms for a multi-day itinerary.
Can accommodation preference affect how a lead is prioritized?
Accommodation tier (budget, mid-range, or luxury) is captured alongside group size and duration, giving your team a quick read on trip value before the booking call.
How does start date timing factor into lead scoring?
Tours starting within a month score highest, tapering down through the 1-3 month and 3-6 month windows, while 'just exploring' responses score lowest so urgent travel dates rise to the top.
Turn multi-day guided tour visitors into qualified events
Give every multi-day guided tour visitor a guided intake instead of a dead contact form — and get a scored, qualified lead before you reply with a quote.